Virtual Receptionist Jobs in Springfield, OR (NOW HIRING)

Job Title: Receptionist

Job Description

The Receptionist oversees the reception area and core office administrative functions to ensure smooth communication, professional visitor management, and efficient support for multiple departments. This role serves as the first point of contact for callers and visitors, manages mail and deliveries, supports document control activities, and provides general clerical and administrative assistance across the office.

Responsibilities

• Administer the reception area to ensure effective telephone and mail communications internally and externally while maintaining a professional environment and culture.
• Greet, welcome, and direct visitors in a courteous and professional manner, announcing them appropriately to relevant staff.
• Answer, screen, and forward incoming phone calls, providing basic information as needed.
• Receive, sort, and distribute daily mail, shipments, and courier deliveries.
• Maintain security by following established procedures and controlling visitor and vendor access.
• Perform a variety of clerical duties including filing, photocopying, collating, scanning, and related tasks.
• Coordinate overall administrative activities for the office to support efficient operations.
• Manage the Document Control Program, ensuring proper handling and tracking of documentation.
• Maintain and update program logs for vendors and guests to support accurate recordkeeping.
• Oversee office equipment maintenance, and support office layout, arrangement, and housekeeping of office facilities.
• Provide administrative assistance to Human Resources, Warehouse, and other related departments as needed.
• Communicate professionally via phone and email with internal staff, vendors, and visitors.
• Collaborate effectively with team members and contribute to a positive, service-oriented office culture.

Essential Skills

• Demonstrated clerical and administrative skills, including filing, photocopying, collating, and scanning.
• Strong customer service orientation with the ability to interact professionally with visitors, callers, and internal staff.
• Proficiency in Microsoft Office products, including Microsoft Excel and Outlook.
• Ability to manage reception duties such as answering, screening, and forwarding phone calls and greeting visitors.
• Experience with general office administration and receptionist responsibilities.
• Ability to support Human Resources and other departments with administrative tasks.
• Self-starter mindset with strong problem-solving abilities and a positive attitude.
• Assertive yet friendly communication style, with the ability to work well with others and in a team environment.
• Excellent people skills and the ability to communicate clearly and professionally via phone and email.

Additional Skills & Qualifications

• Experience with Microsoft Teams is a plus.
• Bilingual Spanish skills are a significant advantage.
• Previous experience in customer service or front desk roles is beneficial.
• Previous experience in human resources support or clerical administrative work is helpful.
• Strong organizational skills and attention to detail in managing documents and logs.
• Ability to adapt to new responsibilities and take on internal opportunities for growth.

Work Environment

This role operates in a professional office environment with a focus on courteous, service-oriented interaction. The position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The typical work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The culture encourages employees to grow, take on new opportunities, and apply for internal roles that support their professional goals.

This is a Contract to Hire position based out of Eugene, OR.

The pay range for this position is $20.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Eugene,OR.

This position is anticipated to close on Aug 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.