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Virtual Project Coordinator Jobs (NOW HIRING)

WinMax Systems Corporation

Project Coordinator

Fremont, CA · On-site

$38 - $40/hr

Project Coordinator (Meetings and Events Planner) Location:Fremont,CA Contract: 3+ Month Meetings ... Coordinate onsite, virtual, and hybrid events across multiple locations. * Develop event agendas ...

FALL CREEK FARM & NURSERY

NY · On-site

Project Coordinator (13374) Requisition ID 13374 -Posted 08/17/2026 - FL-Winter Garden - Corporate ... Virtual doctor visits with no co-pay * Shares of company stock at no cost starting your first day ...

Garney Construction

Project Coordinator

Tempe, AZ · On-site

Virtual doctor visits with no co-pay * Shares of company stock at no cost starting your first day ... the Project Coordinator position, please click APPLY NOW to submit your application. To view ...

Cambium Learning Group

Provides on-site and virtual meeting support, including preparation of materials and physical ... project management artifacts.* Assists with and coordinates software user acceptance testing and ...

American Heart Association

Project Coordinator

Dallas, TX · On-site +1

$25.64/hr

Support virtual meeting logistics and technology setup. * Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications ...

American Heart Association

Project Coordinator

Dallas, TX · On-site +1

$25.64/hr

Support virtual meeting logistics and technology setup. * Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications ...

Digitalpath, Inc.

Project Coordinator

Chico, CA · On-site

$31 - $36/hr

As a Project Coordinator at Digital Path, you will assist in the planning, execution, and ... Attend in-person and virtual meetings on a consistent basis. * Act as the point of contact and ...

AIR Control Concepts

Project Coordinator

Chesterfield, MO · On-site

$55K - $75K/yr

Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress * Comfortable working with limited field ...

Garney Construction

Project Coordinator

Tempe, AZ · On-site

Virtual doctor visits with no co-pay * Shares of company stock at no cost starting your first day ... the Project Coordinator position, please click APPLY NOW to submit your application. To view ...

AIR Control Concepts

Project Coordinator

Chesterfield, MO · On-site

$55K - $75K/yr

Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress * Comfortable working with limited field ...

AIR Control Concepts

Project Coordinator

Chesterfield, MO · On-site

$75K/yr

Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress * Comfortable working with limited field ...

Garney Construction

Project Coordinator

Tempe, AZ · On-site

Virtual doctor visits with no co-pay * Shares of company stock at no cost starting your first day ... the Project Coordinator position, please click APPLY NOW to submit your application. To view ...

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Virtual Project Coordinator information

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How much do virtual project coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for virtual project coordinator in the United States is $28.81, according to ZipRecruiter salary data. Most workers in this role earn between $22.36 and $33.17 per hour, depending on experience, location, and employer.

What is a virtual project coordinator?

A Virtual Project Coordinator supports project managers by handling administrative tasks, scheduling, communication, and documentation—entirely in a remote setting. They help ensure that projects stay on track by managing timelines, coordinating team efforts, and organizing resources. Their role often involves using digital tools like project management software, video conferencing platforms, and cloud storage solutions. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a virtual project coordinator?

To thrive as a Virtual Project Coordinator, you generally need strong organizational abilities, attention to detail, time management skills, and experience with project management processes, often supported by a relevant degree. Familiarity with project management tools like Asana, Trello, or Microsoft Project, and proficiency in communication platforms such as Slack or Zoom are typically required; a certification like PMP or CAPM is a plus. Excellent communication, proactive problem-solving, and the ability to collaborate remotely help individuals excel in this position. These competencies are crucial for managing tasks, meeting deadlines, and ensuring seamless coordination across distributed teams.

What are the typical daily responsibilities of a virtual project coordinator?

A Virtual Project Coordinator’s daily responsibilities usually include scheduling meetings, tracking project progress, updating documentation, and communicating regularly with team members and stakeholders to resolve issues as they arise. You will manage project timelines, monitor deliverables, and help ensure that everyone involved remains aligned with project goals, often using digital collaboration and tracking tools. Additionally, you may be responsible for preparing progress reports and ensuring that all necessary resources are available for the team to stay on schedule. This role requires a proactive approach to identifying and addressing potential roadblocks, making it ideal for individuals who thrive in a fast-paced, virtual work environment.

What does a virtual project coordinator do?

A virtual project coordinator manages and oversees projects remotely, coordinating tasks, schedules, and communication among team members using digital tools like project management software. They ensure project milestones are met on time and within budget, often requiring strong organizational and communication skills. This role typically involves regular virtual meetings and documentation to keep projects on track.
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Virtual Project Coordinator jobs near you
Infographic showing various Virtual Project Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 85% Full Time, 10% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $59,915 per year, or $28.8 per hour.

Project Coordinator

Fremont, CA • On-site

WinMax Systems Corporation
Manufacturing • 51 - 200 employees
Learn more about WinMax Systems Corporationexternal

$38 - $40/hr

Other

Medical, Retirement

Re-posted 17 days ago

Job description

Project Coordinator (Meetings and Events Planner)
Location:Fremont,CA
Contract: 3+ Month
Job Description:
Meetings and Events Planner - Job Summary
The Meetings and Events Planner is responsible for the planning, coordination, and execution of corporate meetings, conferences, executive events, employee engagement activities, training sessions, and special events. This role serves as the primary point of contact for event logistics, vendor management, budgeting, and stakeholder communication to ensure successful and seamless event experiences that support organizational objectives.
Event Planning and Management
  • Plan, coordinate, and execute a wide range of corporate meetings, conferences, town halls, training sessions, employee appreciation events, and special programs.
  • Manage event timelines, project plans, and deliverables to ensure all milestones are completed on schedule.
  • Coordinate onsite, virtual, and hybrid events across multiple locations.
  • Develop event agendas, schedules, registration processes, and attendee communications.
  • Ensure events align with company standards, branding, and business objectives.

Budget and Financial Management
  • Develop and manage event budgets, ensuring cost-effective use of resources.
  • Track expenses and reconcile event costs.
  • Process vendor payments.
  • Negotiate pricing and service agreements with vendors to maximize value and stay within budget.

Venue and Vendor Coordination
  • Identify and secure meeting venues, conference facilities, and event spaces.
  • Coordinate catering, audiovisual services, transportation, lodging, entertainment, and other event-related services.
  • Manage relationships with vendors, suppliers, and service providers.
  • Review and negotiate contracts while ensuring compliance with company procurement policies.

Logistics and Operations
  • Oversee all event logistics, including room setups, seating arrangements, signage, registration, and attendee support.
  • Coordinate technology requirements such as audio/visual equipment, live streaming, and virtual meeting platforms.
  • Develop contingency plans and resolve issues quickly during events.
  • Conduct site visits and post-event evaluations.

Communications and Stakeholder Management
  • Serve as the primary liaison between event sponsors, executives, attendees, vendors, and internal teams.
  • Communicate event details, expectations, and updates to stakeholders.
  • Create promotional materials, invitations, surveys, and event-related communications.
  • Support executive meetings and leadership events with a high level of professionalism and confidentiality.

Reporting and Continuous Improvement
  • Collect and analyze event feedback and participation metrics.
  • Prepare post-event reports and recommendations for future improvements.
  • Track event attendance, engagement, budgets, and overall program effectiveness.
  • Identify opportunities to enhance the attendee experience and improve event processes.

Skills:
Core Skill Competencies
  • Event Planning & Execution
  • Project Management
  • Budget Administration
  • Vendor Negotiation
  • Customer Service
  • Problem Solving
  • Communication & Collaboration
  • Time Management
  • Strategic Planning
  • Attention to Detail

Education:
Qualifications
  • Bachelor's degree or equivalent in Event Management, Hospitality, Business Administration, or Communications.
  • 3+ years of experience planning corporate meetings and events.
  • Strong project management, organizational, and multitasking skills.
  • Excellent communication and relationship-building abilities.
  • Experience managing budgets, contracts, and vendor relationships.
  • Proficiency with Microsoft Office, virtual meeting platforms, event management tools, and registration systems.

Top 3 Skills:
  • Organizer
  • Customer Service
  • Background in Meetings and Events

Pay Transparency: "The expected pay range for this position is $38.00-$40.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws."

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