ZipRecruiter

Log In

1

Virtual Assistant Event Planner Jobs in Oregon (NOW HIRING)

Humble Spirit

Event Service Manager

Mcminnville, OR · On-site

$60K - $70K/yr

Working closely with the Senior Planning & Logistics Manager, who develops the operational plan ... Coordinate routine maintenance of event equipment, vehicles, linens, and service items. * Assist in ...

Gateway Gardens

Adult Care Activities Assistant

Eugene, OR · On-site

$16.50 - $22.91/hr

Activities Assistant Location: Gateway Gardens 178 Commons Drive Eugene, OR 97401 Schedule ... Event Planning and Facilitation: * Plan and facilitate meaningful daily, weekly, and monthly events ...

Gateway Gardens

Adult Care Activities Assistant

Eugene, OR · On-site

$15 - $18/hr

Event Planning and Facilitation:Plan and facilitate meaningful daily, weekly, and monthly events to ... Assist residents in attending and participating in activities as necessary.Logistics and ...

Milestone Systems

Event Specialist

Lake Oswego, OR · On-site

$58K - $70K/yr

Travel required - 15% Key roles & responsibilities Event Coordination & Support * Assist with planning and coordinating 40+ tier 2 marketing events, including trade shows, meetups, owned events, and ...

Vetsource

Buyer/Planner II

Portland, OR · On-site

$60 - $80/hr

Virtual vet care * PTO * Holidays * Floating Holidays * Volunteer Day * Retirement Savings Plan ... The opportunity to join one of our Associate Resource Groups * fun company events! * For Canadian ...

Benton County (OR)

Associate Planner

Corvallis, OR · On-site +1

$65K - $104K/yr

However, applicants who can meet the minimum qualification for an Assistant Planner are also ... Onsite and virtual seminars, wellness challenges and fun activities. Monetary incentives and cool ...

Benton County, OR

Associate Planner

Corvallis, OR · On-site

$65K - $104K/yr

However, applicants who can meet the minimum qualification for an Assistant Planner are also ... Onsite and virtual seminars, wellness challenges and fun activities. * Monetary incentives and cool ...

Oregonstate

CFSL Office Assistant

Corvallis, OR · On-site

$17.25 - $22.75/hr

Contribute to small and large scale events planning for the CFSL community. Students in this ... emails. * Assist in office attendance and participation tracking of CFSL events. * Help with ...

New

TRANSPACIFIC FOOD, INC.

Marketing Assistant

Salem, OR · Hybrid

$45K - $60K/yr

Events & Promotions: · Assist with company events, trade shows, product demonstrations, and community outreach activities. · Assist with event planning logistics, promotional materials, and vendor ...

previous page

Showing results 41-60

All JobsEvent Planner JobsVirtual Assistant Event Planner JobsVirtual Assistant Event Planner Jobs in Oregon

Virtual Assistant Event Planner information

What is a virtual assistant event planner?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.

How does a virtual assistant event planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What are the key skills and qualifications needed to thrive as a virtual assistant event planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

Can you be a remote virtual assistant event planner?

Yes, a virtual assistant event planner can work remotely, coordinating events and managing tasks using online tools and communication platforms. Many employers and clients hire remote event planners, especially for tasks like scheduling, vendor communication, and logistics management, which can be done from any location with internet access.

How to become a virtual assistant event planner?

To become a virtual assistant event planner, develop strong organizational and communication skills, gain experience in event coordination, and become proficient with tools like project management software and virtual communication platforms. Obtaining relevant certifications, such as Certified Meeting Professional (CMP), can enhance credibility. Building a professional online presence and networking can also help secure clients in this remote role.

What are popular job titles related to Virtual Assistant Event Planner jobs in Oregon?

For Virtual Assistant Event Planner jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Event Planner jobs in Oregon look for?

The top searched job categories for Virtual Assistant Event Planner jobs in Oregon are:

What cities in Oregon are hiring for Virtual Assistant Event Planner jobs?

Cities in Oregon with the most Virtual Assistant Event Planner job openings:

Virtual Assistant Event Planner jobs near you
Infographic showing various Virtual Assistant Event Planner job openings in Oregon as of August 2026, with employment types broken down into 81% Full Time, and 19% Part Time. Highlights an 90% In-person, and 10% Remote job distribution.

Associate Director of Special Events

Oregon Health & Science University Foundation

Portland, OR • On-site

$68K - $91K/yr

Full-time

Medical, Dental, PTO

Posted 12 days ago

Job description

Salary is determined based on experience and the Foundation's structured pay bands, which include steps for growth and performance. Please see the "Pay" section for more details.
Priority Application Deadline: September 11, 2026
FLSA Status: Exempt
Starting Salary: $68,616 - $91,488 (Step I - Step II)
Work Location: Hybrid (Regular On-site Work Required for Events and Meetings)
About the Position
The Associate Director of Special Events will support as well as lead the planning, coordination, implementation, and evaluation of in-person, hybrid and virtual events at the OHSU Foundation. In partnership with OHSU and Foundation colleagues, you will collaborate with peers in developing targeted strategies for new and existing events that align with Foundation goals to engage, inspire, and steward our donors, board members, alumni and volunteers.
What You'll Be Doing
PLAN AND EXECUTE SPECIAL EVENTS
  • Support the planning and execution of Foundation events, from simple gatherings to large in-person, virtual, and hybrid experiences.
  • Serve as the lead for Foundation Alumni events, coordinating logistics and ensuring a strong attendee experience.
  • Partner with Foundation colleagues to apply event standards and best practices across the organization.
  • Create event plans, lead planning meetings, manage timelines, and keep projects on track.
  • Coordinate with Communications on event marketing, invitations, websites, emails, and other collateral.
  • Manage vendor and external partner relationships, including venues, catering, and event services.
  • Work closely with event hosts and stakeholders on guest lists, parking, catering, and other logistics.
  • Maintain accurate event records and reporting within event management systems.
  • Provide event consulting and guidance to colleagues on topics such as catering, nametags, parking, and auction guidelines.
  • Develop and manage event budgets.

SPECIAL PROJECTS
  • Collaborate with the Director of Special Events to identify and implement event-related activities that support the OHSU Foundation's fundraising mission.
  • Maintain and promote a centralized event calendar to ensure key OHSU Foundation events are identified, coordinated, and leveraged effectively for development goals.

TECHNICAL PLATFORM MANAGEMENT
  • Lead technical management of event platforms including but not limited to Cvent, Marketing Cloud, Classy, Social Tables, Eventbrite and Blackthorn.
  • Ensure event management software is accurate and current by imputing, tracking and managing events as assigned.
Who You Are
  • You excel at juggling multiple complex, deadline-driven projects and thrive in a fast-paced environment.
  • You have strong interpersonal and communication skills, interacting professionally and collaboratively with colleagues and stakeholders at all levels.
  • You're hospitality-minded, always going the extra mile to meet the needs of your team and stakeholders.
  • You're technically savvy, knowledgeable using event platforms like Cvent, Classy, Eventbrite, and/or Social Tables.
  • You have excellent attention to detail, balancing multiple projects without compromising on quality.
  • You're process-oriented, skilled at managing and improving workflows for maximum efficiency.
  • You're compassionate and culturally responsive, working effectively with stakeholders from diverse backgrounds and experiences.
You Should Have
  • At least five years of experience managing complex, multi-faceted events.
  • Experience managing event platforms like Cvent, Classy, Eventbrite and Social Tables
  • Proven experience managing digital or hybrid events, with a solid understanding of digital event best practices.
  • Experience using Salesforce, Affinaquest, Blackthorn, or other CRM

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.
Working Conditions
  • On-site staffing for evening and weekend events as needed.
  • Some local travel required; must have a valid driver's license, access to a vehicle, and meet the Foundation's insurance requirements.
  • Ability to lift and move boxes or materials weighing up to 40 lbs.
  • Able to stand and work on one's feet for at least 4 hours at a time.

Salary
$68,616-$80,052 USD
Pay
Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee's experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
Benefits
The OHSU Foundation also offers an exceptional benefits package including:
  • Comprehensive medical and dental insurance.
  • Pension program (The Foundation contributes 12% of your annual salary to a pension);
  • 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;
  • Professional development dollars for each employee;
  • Hybrid work allowance and much more!

Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.
Please note that benefits may vary for employees residing outside of Oregon, Washington, Arkansas, Alaska and Arizona, and Nevada due to state-specific regulations and coverage differences. Employees located outside of these states may be required to work through a Professional Employer Organization (PEO).
Our Core Values
If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.
The OHSU Foundation is an Equal Opportunity Employer
The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.
The OHSU Foundation, as required by law, is making available a copy of Employee Rights and Responsibilities under the Family and Medical Leave Act.
The OHSU Foundation participates in E-Verify. By law we are required to make available the Notice of E-Verify Participation and the Right to Work.

Apply