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Virtual Assistant Event Planner Jobs in Oregon (NOW HIRING)

Leigh and Co.

Wedding Coordinator

Portland, OR · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

Pacific City, OR · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Motive

Executive Assistant

OR · On-site +1

Handle multiple tasks simultaneously Event Planning & Coordination * Plan and execute internal ... Experience: 3+ years as an Executive Assistant, preferably supporting sales executives or in a fast ...

Troon Golf

Events & Communications Manager

Bend, OR · On-site

... lead the planning and execution of the Club's social calendar while overseeing member ... Track event participation and prepare reports to help evaluate program success. * Assist with ...

Opus Agency

Event Manager

Beaverton, OR · Remote

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

Troon

Events & Communications Manager

Bend, OR

... lead the planning and execution of the Club's social calendar while overseeing member ... Track event participation and prepare reports to help evaluate program success. * Assist with ...

Opus Agency

Event Manager

Beaverton, OR · Remote

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

Opus Agency

Event Manager

Beaverton, OR · On-site

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

Opus Agency

Event Manager

Beaverton, OR · Remote

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

Opus Agency

Event Manager

Beaverton, OR · Remote

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

Opus Agency

Event Manager

Beaverton, OR · On-site

Lead day-to-day planning and coordination, demonstrating strong project management, organization ... * Assist in vendor sourcing, negotiation, and management to ensure deliverables meet quality ...

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All JobsEvent Planner JobsVirtual Assistant Event Planner JobsVirtual Assistant Event Planner Jobs in Oregon

Virtual Assistant Event Planner information

What is a virtual assistant event planner?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.

How does a virtual assistant event planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What are the key skills and qualifications needed to thrive as a virtual assistant event planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

Can you be a remote virtual assistant event planner?

Yes, a virtual assistant event planner can work remotely, coordinating events and managing tasks using online tools and communication platforms. Many employers and clients hire remote event planners, especially for tasks like scheduling, vendor communication, and logistics management, which can be done from any location with internet access.

How to become a virtual assistant event planner?

To become a virtual assistant event planner, develop strong organizational and communication skills, gain experience in event coordination, and become proficient with tools like project management software and virtual communication platforms. Obtaining relevant certifications, such as Certified Meeting Professional (CMP), can enhance credibility. Building a professional online presence and networking can also help secure clients in this remote role.

What are popular job titles related to Virtual Assistant Event Planner jobs in Oregon?

For Virtual Assistant Event Planner jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Event Planner jobs in Oregon look for?

The top searched job categories for Virtual Assistant Event Planner jobs in Oregon are:

What cities in Oregon are hiring for Virtual Assistant Event Planner jobs?

Cities in Oregon with the most Virtual Assistant Event Planner job openings:

Virtual Assistant Event Planner jobs near you
Infographic showing various Virtual Assistant Event Planner job openings in Oregon as of August 2026, with employment types broken down into 81% Full Time, and 19% Part Time. Highlights an 90% In-person, and 10% Remote job distribution.

Wedding Coordinator

Leigh and Co.

Portland, OR • On-site

$350/wk

Contractor

Re-posted 18 days ago

Job description

Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in Oregon. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $350 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond.
This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.
  • Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
  • Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
  • Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
  • Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
  • Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
  • Greet, direct, and act as the main point of contact for all vendors
  • Communicate setup instructions clearly to vendors to ensure alignment with the event plan
  • Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
  • Support the wedding party and family members with guidance, timing cues, and any day-of needs
  • Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
  • Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements
  • Ability to work weekends is essential
  • Must have 2 years experience as a wedding planner or event planner
  • Must have strong communication skills and be detail oriented
  • Must have reliable transportation
  • Must be able to carry and lift 30 lbs.

Apply