Training Program Assistant Jobs in Oregon (NOW HIRING)

Supports training and facilitation of collaborative and group learning opportunities offered by Child Care Resource & Referral (CCR&R). Serves as support to participating programs. Assists in the day-to-day operations of the collaborative opportunities. Works under limited supervision.

1. Update and maintain training logs, professional development records, and rosters for training events.
2. Provides support for virtual and in-person events with individual trainers, facilitators, coaches, staff, and community partners. Sets up zoom links and physical spaces, sends out calendar invites and reminders, coordinates catering, ensures accurate rosters and participant sign ins, and provides other related assistance.
3. Performs administrative tasks in support of the production and distribution of quarterly newsletters and training schedules. Ensures tracking spreadsheets are correct, complete, and properly formatted.
4. Assists with developing promotional flyers and materials. Gathers information regarding opportunities from other organizations and community groups, and ensures that materials are shared out as appropriate.
5. Provides support and technical assistance for staff and educators regarding system access, registration, and completion.
6. Creates and distributes training evaluation forms using templates and ensures correct formatting.
7. Assists in the preparation of reports to meet funding regulations and for special and periodic projects.

1. Attends and participates in training sessions and staff meetings
2. Maintains records and/or activity logs.
3. Performs all other duties as assigned.

Education: High school diploma or GED

• Minimum (3) years of experience providing administrative or program support functions
• Bilingual skills with fluency in English and Spanish or Russian
• Experience providing basic education, training, or technical assistance services
• Experience with basic event or training coordination
• Proficiency with technology such as Zoom, Microsoft Outlook, Word, Excel, shared documents.
• Experience working with diverse backgrounds of the College's community, demonstrated commitment to promoting access and diversity

Preferred Qualifications

• Experience working with Oregon Center for Career Development and the Oregon Registry
• Intermediate proficiency with Microsoft Excel

Additional Requirements

• Must be enrolled in the Oregon Central Background Registry prior to beginning employment and enrollment must be maintained throughout employment
• Must complete required Department of Early Learning and Care Self-Study Trainings within 30 days of hire

• Maintains the confidentiality of highly sensitive information
• Ability to interact with others in a supportive and professional manner
• Ability to prioritize tasks in order to meet changing deadlines
• Ability to pay close attention to details
• Strong organizational skills
• Knowledge of or ability to establish working relationships with staff
• Ability to multi-task
• Ability to work effectively with diverse internal and external stakeholders
• Excellent interpersonal and written communication skills
• Computer proficiency (in Microsoft Office 365 preferably)
• Knowledge of and commitment to the use of information technology to support advancement of programs

Working Conditions

This position is a flexible office-hybrid position requiring some in-person meetings, appointments or training. Work is sometimes performed in an emotional and stressful environment. As necessary to meet workload demands, works outside of typical schedule, including evening/weekend hours. Work may require travel to off-campus locations.

Salary Placement

Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Mt. Hood Community College Classified Employee Benefit Summary The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only – any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

COLLEGE PAID BENEFITS Health Benefit Options MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available at https://mhcc.edu/about/jobs/work-at-mhcc . MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy. If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month . Important Retirement Information: Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement. In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000
• Accidental Death & Dismemberment (AD&D) Coverage = $50,0
• Long Term Disability (LTD)

Public Employees Retirement Plan (PERS) Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/ . Public Employees Retirement System – Tier One/Tier Two: Hired by a PERS employer before August 28, 2003 and have an active account. Oregon Public Service Retirement Plan - OPSRP: Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP) MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life. The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees