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Teaching Secretary Jobs in Indiana (NOW HIRING)

New Castle Community School Corp

Bus Driver

New Castle, IN · On-site

$15.25 - $21/hr

Work with school secretary to create a route that is best for students * Students are transported door to door and to parent, guardian or teacher * Must be flexible and able to update routes in short ...

ROSS EDUCATION HOLDINGS INC

Medical Assistant

Evansville, IN · On-site

$17 - $21.75/hr

S. Secretary of Education or the Council for Higher Education Accreditation (CHEA) in the program field or content area in which they teach. Additionally, the faculty member possesses a minimum of ...

ROSS EDUCATION HOLDINGS INC

Medical Assistant

Evansville, IN · On-site

$15.50 - $19.75/hr

S. Secretary of Education or the Council for Higher Education Accreditation (CHEA) in the program field or content area in which they teach. Additionally, the faculty member possesses a minimum of ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Indiana?

For Teaching Secretary jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Indiana look for?

The top searched job categories for Teaching Secretary jobs in Indiana are:

What cities in Indiana are hiring for Teaching Secretary jobs?

Cities in Indiana with the most Teaching Secretary job openings:

Teaching Secretary jobs near you

Central Office Receptionist

Crown Point Community School Corporation

Crown Point, IN • On-site

$15.75 - $20.75/hr

Full-time, Part-time

Posted 7 days ago

Key responsibilities

  • Greet visitors and provide assistance to address their matters of business.

  • Coordinate the use of the telephone system by directing calls to appropriate individuals or departments.

  • Perform routine office tasks such as unlocking and locking doors, managing mail and deliveries, maintaining office equipment, and assisting with secretarial duties as instructed.

Job description

Position Type:
Secretarial/Clerical
Date Posted:
8/31/2026
Position Title:
Central Office Receptionist
Location Code:
Administrative Service Center
Department:
Central Office
Employee Status:
Employee
Revision Date:
7/2021
Full-time/ Part time Status:
Full-time or Part-time
FLSA Status:
Non-Exempt
Working Period:
260 Days
Bargaining Unit Status:
Excluded
Date Approved by Board:
QUALIFICATIONS:
1. EDUCATION: High school diploma or equivalent preferred
2. EXPERIENCE: Successful experience in a secretarial type position
3. SKILLS: Communications, typing, word processing, computer, fling, and general office skills, use an internet telephone system in a pleasant, professional and efficient manner, and maintain composure during times of emergency or disruption.
4. SPECIAL REQUIREMENTS: Be able to communicate well and to work successfully with students, staff, teachers, and principal
PRIMARY FUNCTION: To be the first contact the public has with the school corporation and at all times, exemplify the professionalism, concern, attitude, and regards of the corporation. Serve as the initial liaison between schools and administration.
GENERAL RESPONSIBLITIES:
  1. Greet visitors and provide necessary assistance to satisfy their matter of business, as circumstances warrant.
  2. Coordinate the use of telephone system - direct all incoming calls to appropriate individual, department, or station.
  3. Unlock all doors upon morning arrival and lock all doors as necessary.
  4. Post and keep items current on the bulletin board.
  5. Schedule use of board room with cooperation of Superintendent's Administrative Assistant.
  6. Receive, sort, distribute daily mail for inner-office pick-up and U.S. Postal.
  7. Maintain fax machine and postal machine for everyday usage and instruct new users on the use of fax machine and postal machine.
  8. Log and enter information for UPS deliveries.
  9. Upon request, deliver certified mail, information to Board members and schools.
  10. Do routine word processing as necessary.
  11. Distribute applications, (certified, non-certified, and substitute teacher) to prospective employees.
  12. Implement the I-9, E-Verify and Criminal Background Check programs with the assistance of the Personnel Office.
  13. Monitor transportation transmissions and contact the necessary people in the event of an emergency.
  14. Make senior citizen passes for school events.
  15. Make staff ID's for all employees when necessary.
  16. Assist other departments with secretarial duties as instructed.
  17. All other duties assigned by the Director of Personnel and the Superintendent and/or the Administrative Assistant to the Superintendent.

ADA Physical Demands:
The physical demands here are representative of those that must be met by the employee to perform the essential duties and responsibilities of the position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires frequent changes in sitting, standing and walking throughout the day. The employee may also need to do frequent bending and/or kneeling in order to reach technology components. The employee must frequently speak and hear as well as utilize the telephone and computer. The position requires lifting and carrying technology components.

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