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Teaching Secretary Jobs in Indiana (NOW HIRING)

New Castle Community School Corp

Bus Driver

New Castle, IN · On-site

$15.25 - $21/hr

Work with school secretary to create a route that is best for students * Students are transported door to door and to parent, guardian or teacher * Must be flexible and able to update routes in short ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Indiana?

For Teaching Secretary jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Indiana look for?

The top searched job categories for Teaching Secretary jobs in Indiana are:

What cities in Indiana are hiring for Teaching Secretary jobs?

Cities in Indiana with the most Teaching Secretary job openings:

Teaching Secretary jobs near you

Administrative Assistant

Clark-Pleasant Community School

Greenwood, IN • On-site

$17 - $23/hr

Full-time

Posted 11 days ago

Job description

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
8/6/2026
Location:
Grassy Creek Elementary
Date Available:
09/08/2026
Reports To
Building Principal
Supervises & Evaluates
None
FLSA Status
Non-Exempt
Compensation
Based on Classified Pay Structure
Work Calendar
196 Days
Standard Hours
Status
Classified
PERF
CPCSC is a Non-PERF District
ESSENTIAL FUNCTIONS:
  • Serve as receptionist for the main office: phone and door
  • Student Management System - update student information, enter daily attendance/tardies for all students, attendance reports (daily & monthly), maintains on a weekly basis,sends out attendance and tardy letters weekly
  • Bus routes: list of student names and addresses for each bus list # on enrollment cards
  • Maintains student files of medical notes, parent notes for absences, etc
  • Compiles and e-mails daily attendance report for staff
  • Student records: Obtain new student enrollment information, including health and academic records; properly permit the release of withdrawn student information
  • Yearbook - coordinating/compiling pictures and sale of yearbook
  • End of year awards for Awards Day in May
  • Report Cards: Print and distribute to teachers, create honor roll, post recognition, prepare honor roll awards and other student recognitions
  • Volunteer forms: collect and file all background checks; keep database; update names of volunteers for teachers on shared drive
  • Maintain a list of students that have restraining orders on file
  • Assist the nurse in emergency situations
  • Assist Secretary/ECA treasurer in performing duties as needed
  • Review and distribute hard copy and electronically school newsletter - bi weekly
  • Record behavior referrals in management system
  • School photographer - takes photos of all events and visitor presentations
  • Distributes awards for FEARSOME 15 math facts incentives
  • Posts any information in the collections cases (main hall and south wing)
  • Update electronic sign, Facebook and Twitter
  • Run student birthday report monthly
  • Run class list and prepare cover letter for field trips
  • Perform other secretarial duties as required by the building principal

QUALIFICATIONS:
  • The preferred candidate must have excellent communication and technology skills
  • The preferred candidate must maintain confidentiality of all school information
  • The preferred candidate will have school secretarial experience
  • The preferred candidate must be knowledgeable and skilled using Word, Excel, etc. and have experience with data input
  • The preferred candidate must have an excellent attendance record and must be dependable.
  • Nurture a positive relationship with super-ordinates, subordinates and peers.
  • Demonstrate respect for super-ordinates, subordinates and peers
  • Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player

AAP/EEO/DIVERSITY STATEMENT
Clark-Pleasant Community School Corporation believes in equal employment opportunity for all without regard to race, color, religion, sex, gender, sexual orientation, age, national origin, disability, or veteran status.
The policy extends to recruiting and hiring, working conditions, training programs, promotions, and all other terms, conditions, and privileges of employment.
As an equal opportunity employer, CPCSC actively supports and seeks to implement all federal and state legislation and rules pertaining to the employment process. CPCSC expects and requires its employees to comply with this policy in every respect.
People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ, regardless of age are encouraged to apply. We are committed to developing a diverse and talented team. If you are excited about this role, but are you unsure whether you meet 100% of the requirements, we encourage you to inquire and/or apply online.

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