Stewardship Assistant Jobs (NOW HIRING)

Position Summary

The Assistant Director of Stewardship and Compliance supports the administration of donorfunded scholarships, ensuring awards are processed accurately and in alignment with legal, ethical, and donorspecified criteria. The position contributes to a comprehensive donor relations and stewardship program, including endowment reporting and donor communication support. It also assists with the planning and execution of scholarships and donorrelated events, helping to create experiences that demonstrate appreciation and reinforce donor confidence.

Key Responsibilities

Scholarship Administration

• Coordinate the full lifecycle of donor-funded scholarships, from application through award disbursement in collaboration with Financial Aid.

• Maintain accurate and up-to-date records of scholarship criteria and eligibility requirements.

• Ensure donor-restricted funds are used in accordance with donor intent, working closely with philanthropy officers to interpret and manage gift agreements.

• Monitor compliance with federal, state, and institutional regulations governing scholarship administration.

• Collaborating with Financial Aid to ensure timely, accurate and compliant fund distribution.

• Prepare, validate and send annual scholarship disbursement information to Financial Aid to support student awarding.

• Monitor scholarship fund balances and usage to ensure responsible stewardship and avoid over or under expenditure.

Donor Stewardship

• Prepare endowment reports for donor stewardship.

• Assist with the collection and organization of thank-you letters from scholarship recipients.

• Support the planning and execution of scholarship recognition events and donor engagement activities.

• Ensure donor intent is honored in all scholarship processes, documentation and communications.

Compliance

• Track and analyze scholarship metrics related to fund usage, student impact and student success outcomes.

• Ensure compliance with FERPA, IRS regulations, and university and foundation policies.

• Identify opportunities to streamline scholarship processes and improve operational efficiency.

Collaboration and Communication

• Liaise with Financial Aid Office to verify student eligibility, enrollment and academic standing.

• Partner with communications to highlight scholarship impact stories and donor support.

• Participate in cross-functional initiatives that support donor relations and student success.

Knowledge, Skills, and Abilities

• Detail-oriented with a high level of accuracy

• Ability to manage multiple priorities and deadlines

• Collaborative mindset with cross-functional teams 

• Discretion - A strong commitment to the ethical handling and management of highly confidential financial and personal information
• Excellent written, verbal, interpersonal, and organizational communication skills.

Minimum Qualifications

• Bachelor's degree
• Minimum of one (1) year of experience creating precise, detailed, and analytical reports from a large volume of research.

Physical Requirements

Light Work, lifting up to 10 pounds

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 11,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN.

Austin Peay State University is a proud supporter of hiring veterans. We hire veterans with equivalent experiences and pay grades from their military service, rather than requiring or preferring only college degrees. Please visit our website for more information on how veterans can qualify for additional employment opportunities at APSU: https://www.apsu.edu/human-resources/hiring-veterans/.

Austin Peay State University (APSU) prohibits discrimination in all employment, programs, and activities based on race, color, religion, national origin, sex (including pregnancy), disability, age, veteran status, genetic information, or any other legally protected status. For Title IX inquiries or complaints, contact: Chief of Institutional Culture & Title IX Coordinator, LaNeeca R. Williams at williamslr@apsu.edu | 931-221-7690, Browning Building, Room 140, Clarksville, TN 37044. For other non-discrimination concerns, contact: Director of Institutional Culture & Title VI & Title VII Coordinator, Dr. Jo Baldwin at baldwinjapsu.edu | 931-221-7178 or Associate Director of Accessibility Compliance & ADA/504 Coordinator, Jayme Glover at gloverj@apsu.edu | 931-221-7160. View APSU's full nondiscrimination policy at Policy 6:001.