Sr Operations Associate Jobs (NOW HIRING)

Vaco by Highspring has partnered with our client who is looking to hire an Operations Associate to join their team Where: Boston, MA Hybrid, 3 days onsite/week Permanent Job Opportunity $75K-$120K Position Summary This position is responsible for supporting a variety of functions within the Investment Operations team. The role works closely with Investment, Finance, Treasury, and Compliance teams to coordinate and execute transaction settlement activities, maintain accurate portfolio records, manage cash movements, and support operational processes across investment vehicles. The successful candidate will be a highly organized, detail-oriented professional with strong analytical and technical skills who thrives in a fast-paced environment.

This individual will play a key role in ensuring operational accuracy, efficiency, and adherence to internal controls and regulatory requirements. Responsibilities Investment Operations Coordinate and support the settlement of investment transactions, including review of trade allocations, legal documentation, and funding requirements. Partner with investment professionals and finance teams to facilitate transaction closings and related operational activities.

Maintain relationships with counterparties, custodians, trustees, administrators, and banking partners to ensure timely and accurate transaction processing. Research and resolve trade and cash discrepancies while coordinating with internal and external stakeholders. Monitor and maintain investment records, including principal repayments, drawdowns, interest payments, accruals, and other portfolio activity.

Execute and document wire transfers and cash movements in accordance with established procedures and controls. Ensure investment accounting and portfolio management systems accurately reflect portfolio activity and holdings. Support reconciliation processes and ongoing data integrity initiatives.

General Operations Assist with the onboarding of new funds, accounts, and service providers. Coordinate with Finance, Treasury, and Operations teams on cash management activities and banking transactions. Monitor operational compliance requirements and assist in resolving exceptions or control-related issues.

Prepare recurring operational, cash management, and portfolio reports for internal stakeholders. Support liquidity management activities, including funding requests, capital activity, and cash forecasting. Assist in the development, implementation, and enhancement of operational policies, procedures, and internal controls.

Support external audit requests, testing procedures, and other regulatory or compliance-related reviews. Identify opportunities for process improvements, automation, and operational efficiencies. Qualifications Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.

5–8 years of experience in investment operations, fund operations, financial services, asset management, banking, or a related environment. Experience supporting investment transaction processing, portfolio operations, or fund administration preferred. Advanced Microsoft Excel skills and strong proficiency with financial systems and databases.

Strong analytical, organizational, and problem-solving abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent interpersonal, written, and verbal communication skills.

Demonstrated attention to detail and commitment to accuracy. Ability to work both independently and collaboratively across functional teams. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied.

Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.