Sr Operations Associate Jobs (NOW HIRING)

Client: Global Investment Manager Role: Senior Operations Associate Salary: $150,000 - $175,000/annually + Bonus Location: Midtown Manhattan - *Hybrid - 3 days a week* Job Description: The Senior Operations Associate will play a critical role in supporting trading and private credit investment activities, including CRE loans, direct lending facilities, and private equity investments. This individual will own key components of the trade lifecycle, with a particular focus on complex, bespoke, and private credit assets, ensuring accurate trade capture, timely settlement, and effective coordination across internal and external stakeholders. Key Responsibilities Process Management: Develop a deep understanding of trade capture, trade settlement, and private loan lifecycle processes across all traded products, emphasizing private credit assets, CRE loans, and structured credit securities.

Loan Lifecycle Execution: Process private loan trades from inception to maturity, including review and execution of closing documentation, funding coordination, security setup, and ongoing lifecycle management (interest payments, paydowns, amendments, and payoffs). Financial Validation: Independently calculate, review, and validate monthly interest accruals (including PIK) and loan balances, reconciling results to third-party loan servicers. Deal Onboarding: Oversee loan and deal onboarding in internal systems.

This includes security setup using deal terms sourced from closing documentation, trade booking, and maintenance of accurate investment data. Document Interpretation: Review and interpret loan agreements, participation agreements, and intercreditor agreements; coordinate with investment, accounting, tax, and compliance teams to ensure proper deal-level setup. Cash & Portfolio Monitoring: Monitor the full trade lifecycle and daily cash activity across specified portfolios, including daily cash position monitoring and coordination of intra-day cash movements to meet funding and settlement requirements.

Stakeholder Coordination: Coordinate with internal asset management and investment teams, external co-participants, and loan servicers regarding upcoming borrower draw requests and related funding/documentation requirements. Operational Liaison: Serve as a primary operations liaison between internal deal teams and external parties (agents, servicers, custodians, administrators, and borrowers) to identify, escalate, and resolve trade settlement discrepancies on a timely basis. Complex Corporate Actions: Manage and support trade lifecycle events for private credit assets and securities, including loan amendments, restructurings, reorganizations, securitizations, and other complex actions.

Private Equity Support: Provide operational support for a portfolio of private equity investments (common/preferred stock and warrants), handling post-closing activities such as tracking capital calls, distributions, and event-driven changes. Risk & Policy Development: Contribute to the development, enhancement, and documentation of operational policies, procedures, and controls to support a scaling platform and reduce operational risk. Compliance & Onboarding: Assist with KYC/AML, operational due diligence, account documentation, and onboarding for fund launches and new trading relationships in coordination with legal and compliance teams.

Continuous Improvement: Partner with technology and investment professionals to identify and implement process improvements, streamline workflows, and enhance control frameworks. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.