Special Projects Assistant Jobs (NOW HIRING)

POSITION ANNOUNCEMENT
TITLE: Coordinator, Special Projects CLASSIFICATION: Full-Time Staff - Exempt - Salary DIRECT SUPERVISION FROM: President, TCAT Shelbyville OFFICE LOCATION(S): Multiple campuses: Shelbyville, Winchester, and Fayetteville TN HOURS: Schedule varies based on instructional and project needs and includes two evening teaching assignments per week. Typical daytime hours are Monday - Friday, 7:30 a.m. - 4:00 p.m. (minimum 37.5 hours/week) SALARY: $42,353-$55,065 annually, commensurate with education and experience
ROLE OVERVIEW:
The Coordinator of Special Projects is a full-time, dual-function role at TCAT Shelbyville. This position combines project management (60%) and classroom instruction (40%). The successful candidate will coordinate institutional initiatives for the President while teaching Technology Foundations courses to adult and high school students across multiple campuses. Applicants should be equally comfortable managing projects, analyzing data, and teaching in a classroom environment.
Project Coordination (approximately 60% of your time)
In this capacity, you will serve as a hands-on project coordinator supporting the President and campus leadership across multiple TCAT Shelbyville locations. You will plan and manage institutional initiatives, develop project timelines, track deliverables, communicate progress to stakeholders, and ensure nothing falls through the cracks.
You will also support data collection and reporting, assist with grant documentation, and coordinate special events. This work requires strong attention to detail, comfort with data and reports, and the ability to manage multiple priorities simultaneously across campuses in Shelbyville, Winchester, and Fayetteville.
Examples of special projects may include coordinating accreditation initiatives, supporting grant-funded activities, managing student success projects, organizing special events, compiling institutional reports, and assisting with campus-wide process improvement initiatives.
You will work closely with faculty, staff, administrators, and external partners, so clear communication and professionalism are essential.
Instruction - Technology Foundations (approximately 40% of your time)
Teaching is a meaningful part of this role. You will deliver Technology Foundations courses to both high school and adult students at our campuses in Shelbyville, Winchester, and Fayetteville - bringing foundational skills in computer applications, digital literacy, and data interpretation directly to the communities we serve. Please note that this position requires two evening shifts per week; your schedule will be adjusted accordingly so that total hours remain within the standard 37.5-hour work week. These courses are purposefully designed to open doors - equipping students with the practical skills they need to succeed in further education and in today's workforce.
You will administer and interpret placement and progress assessments, track student performance, maintain accurate records, and work with other instructors and staff to support student retention and completion. Instructional materials will need to be kept current, and you will participate in curriculum updates as needed.
This instructional role is not optional or occasional - it is a consistent, ongoing part of the position. The right candidate will be comfortable in front of a classroom and committed to student success, just as much as they are to managing projects behind the scenes.
Travel and Schedule Expectations
Regular travel between the Shelbyville, Winchester, and Fayetteville campuses is required. Instructional assignments and project responsibilities may take place at any campus based on institutional needs, and the successful candidate should expect to work at all three locations throughout the month.
This position requires two evening teaching assignments per week. Work schedules will be adjusted accordingly so that total hours remain within the standard 37.5-hour work week.
KEY RESPONSIBILITIES:
Instruction - Technology Foundations (approx. 40%)

• Teaching foundational computer applications, digital literacy, and data interpretation to high school and adult students
• Administer and interpret assessments; communicate results to students and staff
• Monitor student progress and maintain accurate records
• Collaborate with staff to support student retention and program completion
• Maintain instructional materials and participate in curriculum updates
• Keep required certifications current and engage in ongoing professional development

Project Coordination (approx. 60%)

• Coordinate, manage, and track institutional projects
• Serve as the primary point of contact for assigned projects; report progress to the President
• Compile data and prepare reports to support recommendations
• Assist with grant documentation, expenditure tracking, and compliance
• Support institutional reporting, audits, and accreditation efforts
• Assist with projects involving partnerships across different areas of the college

REQUIRED QUALIFICATIONS:

• Bachelor's degree in education, Business Administration, Information Technology, or a related field
• Experience in project coordination, instruction, or administration
• Experience in teaching foundational reading, writing, or math skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, analytical, and communication skills
• Ability to work independently and as part of a team
• Valid driver's license

PREFERRED QUALIFICATIONS:

• Experience in higher education or a public sector environment
• Experience teaching adult learners or technical/foundational courses
• Familiarity with project management tools, data reporting, or compliance functions
• Experience with Learning Management Systems (LMS) and Banner

BENEFITS:
We offer a comprehensive benefit package, including an excellent retirement package from the state of Tennessee, 401K plan with match, paid holidays, annual and sick leave, health and dental insurance, tuition assistance, and state employee discounts.
HOW TO APPLY:
Applications are reviewed on a rolling basis until the position is filled. To apply, submit a completed online application including your resume, cover letter, education transcripts, and applicable certifications. Unofficial transcripts are accepted during the application process; official transcripts will be required upon hire.
Background checks will be completed on all new hires. The selected candidate will be asked to sign a background release authorizing TCAT-Shelbyville to complete a background check, which includes the following: Sex Offender Registry, Driving History, County Criminal, National Criminal Database, Federal Criminal, and Sanctions and Disciplinary Database.
TCAT Shelbyville does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, disability, age, status as a protected veteran, or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Angelica Lightfoot, Human Resource Coordinator, hrcontact@tcatshelbyville.edu, 2905 US 231 North, Shelbyville, TN 37160, 931-685-5013. The TCAT Shelbyville policy on nondiscrimination can be found at https://www.tcatshelbyville.edu/about/non-discrimination-statement. 6/9/26