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Special Projects Assistant Jobs (NOW HIRING)

ERMC

Special Projects Technician

Dallas, TX · On-site

Document project progress, technical issues, and solutions, and provide regular status updates to management. * Assist in equipment setup, calibration, and maintenance as part of special project ...

Smosh

Special Projects Coordinator

Los Angeles, CA · On-site

They will assist in the planning, tracking, and execution of high-impact events, and maintain ... Coordinate Special Projects & Events - Support the operational and logistical planning and ...

Pennsylvania Certification Board

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Special Projects Manager

Harrisburg, PA · On-site

$25/hr

Special Projects Manager focuses on projects in the Commonwealth of Virginia and is responsible for ... Answering the phones to assist callers, to include transferring the call to appropriate team ...

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Special Projects Assistant information

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How much do special projects assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for special projects assistant in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What is the difference between Special Projects Assistant vs Project Coordinator?

AspectSpecial Projects AssistantProject Coordinator
ResponsibilitiesSupports specific projects, handles administrative tasks, assists with project planningManages project timelines, coordinates teams, ensures project deliverables are met
Required SkillsOrganizational skills, communication, basic project management knowledgeLeadership, scheduling, stakeholder communication
Work EnvironmentOften in office, supporting multiple projects, flexible tasksOffice setting, active project management, team collaboration
Common UsageUsed across industries for supporting roles in projectsUsed for managing and overseeing projects directly

While both roles support project activities, the Special Projects Assistant typically provides administrative and logistical support for specific initiatives, whereas the Project Coordinator actively manages project timelines and team coordination to ensure successful completion.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

What are Special Projects Assistants?

Special Projects Assistants are professionals who support organizations by coordinating and managing unique or temporary projects that fall outside of regular operations. Their duties often include research, administrative tasks, scheduling, data analysis, and communicating with various stakeholders to ensure the successful completion of projects. They work closely with project managers and other team members to meet deadlines and achieve specific goals. This role requires strong organizational and multitasking skills, as well as the ability to adapt to changing priorities.

What are some common challenges faced by Special Projects Assistants and how can they be addressed?

Special Projects Assistants often juggle multiple tasks and shifting priorities, which can make time management a significant challenge. They may also work with cross-functional teams, requiring effective communication and adaptability. To address these challenges, it helps to maintain clear organization systems, set realistic deadlines, and proactively clarify expectations with project stakeholders. Building strong relationships and staying flexible in response to changing project needs are key to success in this dynamic role.

What are the key skills and qualifications needed to thrive as a Special Projects Assistant, and why are they important?

To thrive as a Special Projects Assistant, you need strong organizational skills, attention to detail, and a relevant degree or administrative experience. Familiarity with project management software, spreadsheets, and collaboration tools such as Microsoft Office or Google Workspace is typically required. Excellent communication, adaptability, and problem-solving abilities help you coordinate tasks and support diverse project needs. These skills are vital for ensuring projects run smoothly, deadlines are met, and team objectives are achieved efficiently.
What cities are hiring for Special Projects Assistant jobs? Cities with the most Special Projects Assistant job openings:
What are the most commonly searched types of Special Projects jobs? The most popular types of Special Projects jobs are:
What states have the most Special Projects Assistant jobs? States with the most job openings for Special Projects Assistant jobs include:
What job categories do people searching Special Projects Assistant jobs look for? The top searched job categories for Special Projects Assistant jobs are:
Special Projects Assistant jobs near you
Infographic showing various Special Projects Assistant job openings in the United States as of June 2026, with employment types broken down into 81% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.
Special Projects Assistant

Special Projects Assistant

Poughkeepsie City School District

Poughkeepsie, NY • On-site

$15.25 - $21/hr

Full-time

Posted 6 days ago

Job description

Position Type:
Civil Service/Clerical
Date Posted:
4/9/2026
Location:
Administration Building @ Columbus Elementary
BOARD OF EDUCATION
DEPARTMENT OF HUMAN RESOURCES
18 SOUTH PERRY STREET
POUGHKEEPSIE, NEW YORK 12601
RECRUITMENT BULLETIN #: 25-26-184 SPECIAL PROJECTS ASSISTANT
APRIL 2026 POUGHKEEPSIE CITY SCHOOL DISTRICT
NOTICE OF POSITION
POSITION:
The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of:
SPECIAL PROJECTS ASSISTANT
POUGHKEEPSIE CITY SCHOOL DISTRICT
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma AND:
EITHER: (A) Completion of two years of study (30 credits equals one year) at a regionally accredited or New York State registered college or university or business school;
OR: (B) Two years of clerical or administrative work experience;
OR: (C) An equivalent combination of training and experience as indicated in (A) and (B) above.
SPECIAL REQUIREMENT:
Candidates must indicate ability to type, i.e. courses in typing or typing work experience.
*This position will receive a provisional appointment. A permanent appointment is contingent upon completion and successfully passing a civil service exam.
DUTIES:
The Poughkeepsie City School District (PCSD) is committed to providing students and parents with pathways to opportunity that will lead to achievement and success. Through student-centered effective and transformational leadership, school and community engagement, and an unrelenting pursuit to achieve greater school outcomes for children, the Poughkeepsie City Schools is focused on developing and growing greater access, equity, opportunity, and quality across PCSD.
DISTINGUISHING FEATURES OF THE CLASS:
This is a highly versatile position performing a wide variety of administrative and program support, public relations and clerical activities in a school district. The incumbent is responsible to provide direct assistance to administrators, education professionals and other higher level employees in almost all aspects of the development, planning, implementation and evaluation of special projects, programs and district services. This may include the development of new programs and services or the review and change of existing programs and services. The incumbent will also participate in public relations activities for the district, including arranging public meetings and preparing district publications, news releases and other items meant to achieve educational, informational and promotional purposes. Work is performed under general supervision, while some leeway is usually permitted to encourage and promote the initiative and creativity of the incumbent. Supervision of others is not a typical requirement of this position.
TYPICAL WORK ACTIVITIES:
  1. Assists an administrator or other higher level employee in almost all aspects of the planning, implementation and evaluation of special projects and programs;
  2. Researches and compiles information from a variety of sources as input or background for special projects and programs;
  3. Organizes information, including preparing lists, charts, tables and short narrative summaries;
  4. Arranges meetings, workshops and other special events for staff, the public and others involved in special projects and programs;
  5. Maintains files and records, and may coordinate follow-up procedures, to ensure activities and tasks related to projects and programs are performed on schedule;
  6. Participates in compiling, reviewing, and may edit, articles and other materials submitted for district publications, news releases and other items;
  7. Assists in, and may independently perform, the set-up and layout of final copy for publications; proofing for quality and correctness;
  8. Uses photographs, clip-art and other illustrative materials for graphics in publications;
  9. Compiles information, performs research and may conduct interviews to write articles on own or as background for other articles;
  10. Assists in arranging for and/or coordinating bulk mailings of district publications and other materials;
  11. Operates typewriter and/or word processing equipment to type correspondence, reports and other materials, and to prepare text for publications;
  12. Performs varied clerical activities, including taking notes at meetings and preparing summaries, maintaining files, answering telephones and scheduling appointments;
  13. Maintains confidentiality of materials related to special projects, programs, district services and publications;
  14. Does related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
  • Good knowledge of office terminology, procedures and techniques; good knowledge of English grammar, punctuation and usage; ability to communicate effectively, both orally and in writing;
  • Ability to organize materials and work;
  • Ability to handle administrative details;
  • Ability to learn the techniques of preparing articles and materials for publication;
  • Ability to learn basic graphics techniques for the set-up and layout of publications and other printed materials;
  • Ability to maintain the confidentiality of the information and materials handled;
  • Ability to type at not less than 35 words per minute;
  • Ability to operate a computer terminal or a personal computer, with word processing and/or typesetting features;
  • Creativity;
  • Initiative;
  • Tact;
  • Courtesy;
  • Physical condition commensurate with the demands of the position.

APPOINTMENT:
Appointment will be made by the Board of Education upon the recommendation of the Superintendent following assessment of training, experience, certifications, credentials and evaluation of service. Personal interviews shall be conducted where appropriate.
EFFECTIVE DATE:
As soon as practicable
SALARY:
As per the PPSOPA contract - $52,780 - $63,569
FINAL DATE TO APPLY:
Open until filled
TO APPLY:
Please visit https://www.applitrack.com/poughkeepsieschools/onlineapp/ to fill out an online application. *Please refer to job ID: 1540.
The Poughkeepsie City School District is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, religion, national origin, disability, age, or marital status; nor does it apply any other arbitrary measure, which would would tend to deprive persons of their constitutional rights.

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