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Special Projects Assistant Jobs (NOW HIRING)

Hobby Lobby

Special Projects Assistant

Oklahoma City, OK · On-site

$13.75 - $17/hr

- Overview Come be a part of a creative, fast-paced, and exciting team We're hiring a Special Projects Assistant for Hobby Lobby's Art/Creative Department. This person will assist in event coordination ...

ERMC

Special Projects Technician

Dallas, TX · On-site

Document project progress, technical issues, and solutions, and provide regular status updates to management. * Assist in equipment setup, calibration, and maintenance as part of special project ...

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How much do special projects assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for special projects assistant in the United States is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.43 per hour, depending on experience, location, and employer.

What is a special projects assistant?

Special Projects Assistants are professionals who support organizations by coordinating and managing unique or temporary projects that fall outside of regular operations. Their duties often include research, administrative tasks, scheduling, data analysis, and communicating with various stakeholders to ensure the successful completion of projects. They work closely with project managers and other team members to meet deadlines and achieve specific goals. This role requires strong organizational and multitasking skills, as well as the ability to adapt to changing priorities.

What are the key skills and qualifications needed to thrive as a special projects assistant, and why are they important?

To thrive as a Special Projects Assistant, you need strong organizational skills, attention to detail, and a relevant degree or administrative experience. Familiarity with project management software, spreadsheets, and collaboration tools such as Microsoft Office or Google Workspace is typically required. Excellent communication, adaptability, and problem-solving abilities help you coordinate tasks and support diverse project needs. These skills are vital for ensuring projects run smoothly, deadlines are met, and team objectives are achieved efficiently.

What are some common challenges faced by special projects assistants and how can they be addressed?

Special Projects Assistants often juggle multiple tasks and shifting priorities, which can make time management a significant challenge. They may also work with cross-functional teams, requiring effective communication and adaptability. To address these challenges, it helps to maintain clear organization systems, set realistic deadlines, and proactively clarify expectations with project stakeholders. Building strong relationships and staying flexible in response to changing project needs are key to success in this dynamic role.

What is the difference between Special Projects Assistant vs Project Coordinator?

AspectSpecial Projects AssistantProject Coordinator
ResponsibilitiesSupports specific projects, handles administrative tasks, assists with project planningManages project timelines, coordinates teams, ensures project deliverables are met
Required SkillsOrganizational skills, communication, basic project management knowledgeLeadership, scheduling, stakeholder communication
Work EnvironmentOften in office, supporting multiple projects, flexible tasksOffice setting, active project management, team collaboration
Common UsageUsed across industries for supporting roles in projectsUsed for managing and overseeing projects directly

While both roles support project activities, the Special Projects Assistant typically provides administrative and logistical support for specific initiatives, whereas the Project Coordinator actively manages project timelines and team coordination to ensure successful completion.

What cities are hiring for Special Projects Assistant jobs?

Cities with the most Special Projects Assistant job openings:

What are the most commonly searched types of Special Projects jobs?

The most popular types of Special Projects jobs are:

What states have the most Special Projects Assistant jobs?

States with the most job openings for Special Projects Assistant jobs include:

What job categories do people searching Special Projects Assistant jobs look for?

The top searched job categories for Special Projects Assistant jobs are:

Special Projects Assistant jobs near you
Infographic showing various Special Projects Assistant job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 88% Full Time, 8% Part Time, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $38,674 per year, or $18.6 per hour.

Special Projects Assistant

Morehouse College

Atlanta, GA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position Information
Job Type Non-Faculty Position Title Special Projects Assistant Position Number E00287 Department Trio Programs Location Morehouse College - Atlanta, GA Position Summary
The Special Projects Assistant provides high-level administrative, operational, and project management support across a multi-program TRIO portfolio. This role is responsible for coordinating cross-program initiatives, managing department-level events, and supporting leadership in ensuring program alignment, compliance, and effective service delivery. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, compliance-driven environment.
Required Qualifications
  • Bachelor's degree in Business Administration, Education, Communications, or related field
  • Minimum 3-5 years of experience in project coordination, event planning, or administrative leadership support
  • Strong organizational, multitasking, and project management skills
  • Experience managing high-level events and logistics
  • Proficiency in Microsoft Office Suite and project tracking tools
  • Management or Project Management (PMP) certifications are highly desirable.
Preferred Qualifications Preferred Education/Experience Required Knowledge, Skills, and Abilities
  • Project management and execution
  • Attention to detail and compliance awareness
  • Executive-level communication and professionalism
  • Problem-solving and adaptability
  • Ability to manage multiple priorities under tight deadlines
  • Strong interpersonal and collaboration skills
Physical Demands
Essential Duties/Responsibilities
Essential Duties/Responsiblities

Special Projects & Program Coordination

  • Support the planning, implementation, and monitoring of special projects across 12+ TRIO programs
  • Coordinate cross-program initiatives, including college tours, summer programming, and enrichment activities
  • Track project timelines, deliverables, and outcomes to ensure alignment with program goals

Executive Events Coordination

  • Plan and execute events including conferences, department meetings, orientations, and student programs
  • Manage all event logistics: venue coordination, travel, lodging, catering, materials, and scheduling
  • Develop event timelines, run-of-show documents, and communication plans
  • Serve as the primary point of contact for vendors, partners, and stakeholders
  • Ensure events are compliant with federal cost guidelines

Administrative & Operational Support

  • Provide direct support to senior leadership
  • Coordinate calendars, meetings, and internal communications across programs
  • Prepare reports, presentations, and briefing materials
  • Maintain organized documentation for compliance, audits, and reporting

Compliance & Data Management

  • Assist with maintaining audit-ready documentation across programs
  • Support tracking of student services, contact hours, and program participation
  • Ensure adherence to federal regulations (TRIO, EDGAR, 2 CFR Part 200) in project execution
  • Assist with internal audits and preparation for external reviews

Budget & Logistics Support

  • Assist with budget tracking for events, projects, and program activities
  • Coordinate procurement processes (e.g., Tiger Express, purchase requests)
  • Ensure all expenditures are properly documented and allowable

Communication & Stakeholder Engagement

  • Facilitate communication between program staff, leadership, and external partners
  • Draft professional correspondence, memos, and event communications
  • Support coordination with schools, vendors, and community organizations
Percentage Of Time
Posting Detail Information
Posting Number S1437P Number of Vacancies 1 Job Open Date 06/10/2026 Job Close Date Open Until Filled No Special Instructions Summary EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.

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