Senior Lease Administration Jobs (NOW HIRING)

Senior Lease Accountant

Summary

The Senior Lease Accountant is responsible for managing the company's end-to-end lease accounting process, from lease setup and administration through compliance of lease terms. This role oversees lease classification, measurement, and financial reporting, ensures accurate and timely disclosure of lease-related balances, partners with cross-functional teams on new and amended leases, and supports internal controls, audit, and technical accounting requirements related to the lease portfolio. This position requires keen attention to detail, strong technical accounting judgment, and excellent communication skills, as this individual works across all lines of business.

Job Responsibilities (responsibilities may include but are not limited to the following)

Lease Administration & Portfolio Management

In RealPage Set up building profiles (floors, units, square footage), tenants, leases, and recurring charges for new acquisitions/developments and any lease amendments

Maintain, update, and review leases in RealPage (or successor lease accounting system) to ensure accuracy of fixed rent, percentage rent, and CAM/tax payments in accordance with lease terms and conditions

Prepare lease abstracts upon new lease execution or amendment, and maintain the lease accounting system/software to ensure data integrity

Generate monthly recurring charges, percentage rent charges, utility billings, and any ad-hoc charges as needed, and generate and distribute monthly tenant statements

Oversee posting of tenant payments and generate the monthly AR report for internal review with other departments

Support due diligence related to acquired or divested lease portfolios

Calculate and post any late fees on commercial tenant ledgers

Collect and document monthly, quarterly, and annual sales reports required under tenant lease terms, including calculating and posting associated percentage rent

Calculate and maintain annual CAM reconciliation and obligation letters, taking lead on coordinating and ensuring they are prepared, reviewed and finalized in accordance with internal deadlines and lease documents

Collaborate with other departments to ensure accurate rent rolls, leases, and tenant information

Serve as primary point of contact for external auditors on any lease accounting matters

Prepare audit schedules, PBC items, and technical memos supporting lease treatment positions

Financial Reporting

Prepare and review monthly, quarterly, and annual financial statements for a portfolio of properties

Perform accounting functions including month-end close, account reconciliations, equity analysis, and intercompany reconciliations

Conduct financial statement analysis, including flux analyses explaining period-over-period variances, with the ability to identify and resolve potential issues

Cross-Functional Collaboration & Leadership

Partner with Commercial Leasing, Legal, Property Management, and Asset Management teams on new lease agreements and amendments

Identify patterns and problem areas and make recommendations to management on areas of improvement

Assist with process improvement and automation initiatives for lease accounting workflows
Other Duties

Assist with technical accounting research and memo drafting for complex lease arrangements

Take on special projects as needed

Perform other duties as assigned

Performance Objectives

The 7 Core Values established by Crawford Hoying to maintain its desired culture

Willingness to learn a variety of concepts, practices, and procedures

Face-forward interaction and engagement with other departments

Strategic approach to problem-solving, technical research, and troubleshooting

Flexibility in taking on projects

Perseverance in reconciling historical data

Timeliness and transactional accuracy

Preferred Knowledge, Skills, Education, and Experience

Bachelor's degree in Accounting, Finance, or a related field required

3+ years of accounting experience, including significant hands-on lease accounting duties

Strong analytical, problem-solving, organizational, and multitasking abilities

Excellent interpersonal and communication skills, both written and verbal, for cross-functional and audit interactions

Results-oriented attitude with a sense of urgency and the ability to manage competing deadlines during close, audit, and reporting cycles

Advanced knowledge of Excel; experience with ERP systems (e.g., RealPage, Yardi, MRI) a plus

Proficiency with Microsoft Office products

Demonstrated leadership ability to mentor junior staff and drive process improvement

Work Environment

This individual works at the corporate office and interfaces with external and internal customers on a regular basis. Work hours are typically 8:00 am to 5:00 pm, Monday through Friday, subject to the needs of the department. The person in this position must be available to work additional hours as needed during month-end, quarter-end, year-end close, and audit periods.

Physical Requirements

The Senior Lease Accountant's physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position. This position frequently requires standing, walking, sitting, reaching with hands and arms, and lifting up to twenty-five pounds.

Reporting Structure

The Senior Lease Accountant reports to the Property Accounting Manager.