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Union University

Residence Life Secretary

Jackson, TN · On-site

The Residence Life Secretary primarily assists the Dean of Student Life/Director of Residence Life ... Oversee Warmath Family Housing, Graduate Housing, employee housing, and intern housing initial ...

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How much do secretarial intern jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for secretarial intern in the United States is $19.79, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.36 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Secretarial Intern, and why are they important?

To thrive as a Secretarial Intern, you need strong organizational skills, attention to detail, and basic office administration knowledge, often supported by a high school diploma or current enrollment in a business-related program. Familiarity with office software like Microsoft Office Suite, email platforms, and basic document management systems is typically required. Excellent communication, time management, and a proactive attitude are vital soft skills that help interns stand out. These abilities ensure smooth office operations, effective support for staff, and professional growth within administrative roles.

What does a Secretarial Intern do?

A Secretarial Intern supports office operations by performing administrative and clerical tasks. Typical duties include answering phones, scheduling appointments, managing files, and assisting with correspondence. Interns often help prepare documents, organize meetings, and provide general support to senior staff. This role offers valuable exposure to office procedures and helps develop essential organizational and communication skills.

What are some common challenges a Secretarial Intern might face when supporting multiple team members simultaneously?

As a Secretarial Intern, one common challenge is managing competing priorities from several team members, each with their own deadlines and expectations. Effective time management and clear communication are essential to ensure that tasks such as scheduling meetings, organizing documents, and handling correspondence are completed efficiently. It is important to proactively clarify priorities with supervisors and utilize organizational tools to keep track of assignments. Over time, building strong relationships within the team can help streamline requests and improve workflow.

What is the difference between Secretarial Intern vs Administrative Assistant?

AspectSecretarial InternAdministrative Assistant
CredentialsTypically pursuing or recent graduate of relevant educationOften required to have completed relevant education or certifications
Work EnvironmentInternship setting, often in corporate or office environmentsFull-time or part-time office roles in various industries
Employer & Industry UsageUsed in corporate, legal, or medical offices as a training roleCommon across industries as a support role
Search & Comparison IntentPeople exploring entry-level roles or internshipsIndividuals seeking permanent support roles in offices

While both roles support office functions, a Secretarial Intern is typically an entry-level or training position aimed at gaining experience, whereas an Administrative Assistant is a permanent role requiring more experience and responsibilities.

What cities are hiring for Secretarial Intern jobs? Cities with the most Secretarial Intern job openings:
What are the most commonly searched types of Secretarial jobs? The most popular types of Secretarial jobs are:
What states have the most Secretarial Intern jobs? States with the most job openings for Secretarial Intern jobs include:
Secretarial Intern jobs near you
Secretary III, St. Louis Plan

Secretary III, St. Louis Plan

Saint Louis Public Schools

Saint Louis, MO

$44K/yr

Full-time

Posted 3 days ago

Job description

Position Title: Secretary III (St. Louis Plan)

Payroll/Personnel Type: 12 Months

Job #: 32

Reports to: Director of Professional Support and Educator Growth

Shift Length: 8 hours

Union Eligibility: Eligible

Starting Salary: $44,062.74

Position Summary:

Performs the secretarial, clerical and administrative duties required to provide highly confidential managerial and clerical support to St. Louis Plan Team. This position will require working with both the Director and Coordinator in supporting all aspects of the St. Louis Plan process, including attending new teacher training, managing and organizing intern data, answering a high volume of phone calls and emails, supporting the needs of the St. Louis plan professional development activities, interacting with vendors and completing purchasing requisitions, submitting spread sheets, and greeting visitors. This role requires promoting, supporting and contributing to a pleasant work environment as a means of ensuring high levels of organizational effectiveness.

Essential Functions:

  • Performs a variety of clerical, secretarial and administrative tasks that demand independent action and judgment with limited supervision
  • Effectively completes the secretarial functions of the St Louis Plan using both Personal Computers and District Systems as well as answering phones, making copies, copier maintenance, and ordering supplies to ensure seamless office management
  • Establishes and maintains a highly functional filing system to guarantee ease of access and retrieval
  • Manages logistics of St Louis Plan events and meetings to ensure participants are able to focus on core work without barriers
  • Effectively communicates with internal and external stakeholders, resolving issues and proactively communicating relevant St Louis Plan updates and information
  • Stays up to date on district processes, procedures and policies to ensure compliance and implementation of best practices
  • Ensures all procurement, contract, and budgetary items are handled smoothly and effectively so as to avoid barriers to the effective functioning of the Team
  • Prepares documents to support data gathering, retrieval and analysis that support the goals of the St Louis Plan
  • Assists the St Louis Plan team with new hire orientation, selection of new consultant teachers and induction coaches, and St Louis Plan recognition programs
  • Operates with a high degree of professionalism, attention to detail, and consistency in all work
  • Performs other duties as assigned

Knowledge, Skills, and Abilities:

  • Ability to communicate effectively orally in writing across various stakeholders’ settings and platforms.
  • Proficient in Microsoft Excel, Outlook, Word, as well as Kronos, Business Plus other district data systems
  • Thorough knowledge of modern office practices, procedures and equipment
  • Able to prioritize workload and work effectively under pressure with changing work demands
  • Ability to demonstrate positive thinking skills in critical situations while maintaining a professional image
  • Excellent organizational and time management skills
  • Ability to work independently or with a minimum of supervision
  • Familiar with district procedure and general forms

Experience:

  • Five (5) years' experience in office or other clerical work or any combination of training and experience; with advanced secretarial responsibilities
  • Extensive experience in typing/word processing, oral dictation/dictation machine
  • Human Resource experience preferred

Education:

  • Associates degree (required)
  • Bachelor’s degree preferred

Physical Requirements:

  • Must be physically able to operate a motor vehicle
  • Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body
  • Light Work usually requires walking or standing to a significant degree

Working Conditions and Environment:

  • Work is routinely performed in a typical interior/office environment

Disclaimer:

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position Additional duties are performed by the individuals currently holding this position and additional duties may be assigned


In connection with hiring for this position, the district shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, disability, veteran status, or national origin