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Secretarial Assistant Jobs in Quebec (NOW HIRING)

ICAO

Travel Associate

Montreal, QC · On-site

  • Retirement

Facilitate travel arrangements directly with the Secretary General, senior management, the President of the Council and Council members when called upon. Function 2 (incl. Expected results) Pro ...

DiliTrust

Account Manager

Montreal, QC · Hybrid

... Corporate Secretaries, Legal Operations teams, CEOs, Board members, and other executive ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Administration régionale Kativik

  • Retirement

  • PTO

The selected candidate must: • Possess a vocational diploma in secretarial studies or have ... Assistant Department Director, the Administrative Technician's duties include in particular: • ...

Administration régionale Kativik (ARK)

  • Retirement

  • PTO

The selected candidate must: • Possess a vocational diploma in secretarial studies or have ... Assistant Department Director, the Administrative Technician's duties include in particular: • ...

Caeus

Paralegal, Corporate

Montreal, QC

  • Retirement

Description Reporting to the Manager, Corporate and Securities Law & Assistant Corporate Secretary and working closely with other members of the Legal Department in Montreal and around the world, the ...

Commission scolaire Eastern Townships

Assister aux réunions, au besoin, afin de rédiger les procès-verbaux et préparer les rapports. Se déplacer vers les lieux de réunion, lorsque nécessaire, afin d'assurer le soutien logistique.

Commission scolaire Eastern Townships

Assister aux réunions, au besoin, afin de rédiger les procès-verbaux et préparer les rapports. * Se déplacer vers les lieux de réunion, lorsque nécessaire, afin d'assurer le soutien logistique.

COGIR Immobilier

La résidence privée pour aînés Le Wellesley, située à Pointe-Claire, est à la recherche de sa prochaine perle rare pour combler un poste d'adjoint(e) administratif(ive) à temps plein. Nous ...

COGIR Immobilier

La résidence privée pour aînés Le Wellesley, située à Pointe-Claire, est à la recherche de sa prochaine perle rare pour combler un poste d'adjoint(e) administratif(ive) à temps plein. Nous ...

Enair Contrôle

Assister la direction pour diverses tâches administratives. Effectuer toute autre tâche connexe liée au bon fonctionnement du bureau. Exigences: Expérience en administration d'entreprise en CVAC ...

Enair Contrôle

Assister la direction pour diverses tâches administratives. Effectuer toute autre tâche connexe liée au bon fonctionnement du bureau. Exigences: Expérience en administration d'entreprise en CVAC ...

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All JobsSecretarial JobsSecretarial Assistant JobsSecretarial Assistant Jobs in Quebec

Secretarial Assistant information

See Quebec salary details

$6

$17

$24

How much do secretarial assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for secretarial assistant in Quebec is $17.94, according to ZipRecruiter salary data. Most workers in this role earn between $12.50 and $19.23 per hour, depending on experience, location, and employer.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the most commonly searched types of Secretarial jobs in Quebec?

The most popular types of Secretarial jobs in Quebec are:

What cities in Quebec are hiring for Secretarial Assistant jobs?

Cities in Quebec with the most Secretarial Assistant job openings:

Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $37,306 per year, or $17.9 per hour.

Travel Associate

ICAO

Montreal, QC • On-site

Full-time

Retirement

Posted 20 days ago

Job description

Special Notice:
The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 "Achieve gender equality and empower all women and girls."

 
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

 
                                          ICAO Core Values: Integrity, Professionalism, Respect for Diversity.


The Travel Service Unit (TRSU) is part of the Safety & Security and General Services (SSG) Section within the Bureau of Administration and Services (ADB). All travel conducted under the auspices of ICAO is coordinated by TRSU. This also includes travel originating from the Regional Offices and the various CDI projects around the world it is the responsibility of TRSU to ensure that all staff member/dependent travel is handled expeditiously and efficiently, in accordance with Staff Rules.

The post reports directly to the Travel Officer with a functional reporting relationship with the Senior Travel Associate. The incumbent receives assignments directly and indirectly from within the Unit and performs most of the task independently. The incumbent is expected to work on her/his own initiative and is responsible for the quality of work s/he delivers. 

This post is distinct and crucial in the role that it encompasses within the structure of TRSU.  A high-level responsibility and accountability coupled with minimum supervision and guidance is bestowed on this post during the initiating and planning stage of the mission travel process.

 
MAJOR DUTIES AND RESPONSIBILITIES

 
Function1 (incl. Expected results) 
Determines entitlement and advises on the most effective and economical method of accomplishing official travel in line with ICAO staff rules, achieving results such as:
  • Inform staff at all levels of official itineraries in alignment with prescribed allotment holder budget.
  • Create and issue tickets consistent with IATA resolutions and within the best interest of the Organization.
  • Ensure entitlement is correctly optimized through unbiased fare construction and submit for approval by the Travel Officer.
  • Demonstrate full compliance with policy regarding deviations to prescribed mission duty.
  • Facilitate travel arrangements directly with the Secretary General, senior management, the President of the Council and Council members when called upon.
Function 2 (incl. Expected results) 
Pro-actively coordinates with the Finance Branch in relation to travel claims, achieving results such as:
  • Investigate discrepancies regarding charges and directly initiate corrective action.
  • Identify and advise on any outstanding or pending credits to the Finance Branch.
  • Validate and certify documentation submitted in respect to the Travel Expense Claim (TEC).
Function 3 (incl. Expected results) 
Liaises with the Travel Management Contractor (TMC) supervisors for the purpose of facilitating the services provided, achieving results such as:
  • Oversee and provide guidance as to the relevant entry codes regarding all airline incentive agreements.
  • Ensure update of the latest applications to optimize efficiency.
  • Analyze monthly, in collaboration with the Travel Officer, the travel management reports on carrier volume and market shares.
Function 4 (incl. Expected results) 
Assists with the daily operations of the Unit, achieving results such as:
  • Provide entitlements for travel authorizations issued under the auspices of ICAO including Regional Offices and TCB Projects.
  • Communicate directly with respective Airline Account Manager for resolution of any issue.
  • Analyse and calculate travel estimates for budget purposes to the various Bureaux and sections of the organization.
  • Provide assistance and clarifications to the Travel Claims Unit regarding Travel Expense Claims.
Function 5 (incl. Expected results)
  • Performs other related duties, as assigned.

 
QUALIFICATIONS AND EXPERIENCE

Education
 
Essential
  • High school diploma or equivalent is required.
Desirable
  • Diploma of college studies (DEC), a first level university degree with courses in Travel or related field is desirable.
  • Training or certification with courses in Travel or related field is desirable.
Professional experience

Essential
  • A minimum of six (6) years of travel related experience within the airline industry.
  • A high level of SABRE professional experience with particular focus on all facets of ticketing and Global Distribution System (GDS).
  • Experience in handling complex international travel, including ticketing, reissues and refunds.
Desirable
  • Experience in a 'rent-a-plate' onsite travel service configuration.
  • Experience in a United Nations organization
Languages
 
Essential
  • Fluent reading, writing and speaking abilities in English and French.
Desirable
  • A working knowledge of any other language of the Organization (Arabic, Chinese, Russian, Spanish).
 
COMPETENCIES

Professionalism: Tact, discretion and sound judgment when handling sensitive HR-related information. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Strong proficiency in MS Office applications, particularly Excel, Word and PowerPoint.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 
CONDITIONS OF EMPLOYMENT

Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC), The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level Net Base Salary 
per annum

G-6

CAD 58,962

 

 
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit: ICAO Careers website.

 
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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