ZipRecruiter

Log In

1

Executive Secretarial Jobs in Quebec (NOW HIRING)

DiliTrust

Account Manager

Montreal, QC · Hybrid

As an Account Manager, you will build strategic relationships with legal departments, General Counsel, Corporate Secretaries, Legal Operations teams, CEOs, Board members, and other executive ...

All JobsSecretarial JobsExecutive Secretarial JobsExecutive Secretarial Jobs in Quebec

Executive Secretarial information

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and industry. Skilled secretaries with proficiency in office management tools and strong organizational skills may earn higher wages.

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What does an executive secretarial do?

An executive secretary provides administrative support to high-level executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use office software and communication tools, requiring strong organizational and communication skills. The role may also involve handling confidential information and prioritizing tasks in a fast-paced environment.
What are the most commonly searched types of Secretarial jobs in Quebec? The most popular types of Secretarial jobs in Quebec are:
Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Quebec as of July 2026, with employment types broken down into 1% Internship, 89% Full Time, 7% Part Time, and 3% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Adjoint de direction - Executive Assistant: Remplacement de maternite (contrat 12 mois)

Digi2al

Montreal, QC • On-site

Contractor

Posted 27 days ago

Job description

ADJOINT(E) DE DIRECTION

Contrat remplacement de conge de maternite de 12 mois


L'OPPORTUNITE

Sous la supervision du Chef de l'exploitation, l'Adjoint(e) de direction assistera et soutiendra de maniere proactive les activites administratives quotidiennes de notre equipe de direction (President et Chef de l'exploitation). La personne que nous recherchons possede de solides competences organisationnelles, interpersonnelles et linguistiques, ainsi qu'une attitude positive et professionnelle.


Il s'agit d'uncontrat de remplacement de conge de maternite d'une duree de 12 mois, avec une entree en fonction prevue au debut du mois de septembre 2026.

RESPONSABILITES

  • Gestion du calendrier et des rendez-vous
    • Planifier et coordonner des rendez-vous, des reunions (sur site et hors site) et des evenements des membres de la direction
    • Envoyer des convocations et des rappels
    • Gestion des agendas et des deplacements
  • Preparation et suivi des documents
    • Coordonner les documents a signer
    • Rediger des courriels, lettres et rapports
    • Effectuer le classement, la numerisation et la gestion des documents administratifs
  • Taches specifiques pour les membres de la direction
    • Traiter les comptes de depenses au nom du President et du Chef de l'exploitation
    • Payer les factures
    • Suivi des budgets et des projets speciaux
  • Autres
    • Appuyer l'organisation logistique de projets speciaux ou evenements organises par l'organisation (reservation de salles, traiteurs, etc.)


LE CANDIDAT

  • Diplome en secretariat, administration ou tout autre diplome equivalent.
  • 4 a 5 ans d'experience professionnelle en tant qu'adjoint(e) administratif(ve) aupres de cadres superieurs.
  • Excellentes competences interpersonnelles, avec la capacite de travailler avec des collegues, des partenaires et des parties prenantes a tous les niveaux.
  • Solides competences en matiere d'organisation et de planification, avec des capacites a etablir des priorites et a effectuer plusieurs taches a la fois afin de respecter les delais.
  • Autonomie et capacite a travailler dans un environnement de bureau sans etre constamment guide et oriente.
  • Ethique de travail independante et proactive
  • Esprit d'equipe devoue avec un sens aigu de l'appropriation et des competences en matiere de suivi.
  • Ponctualite et flexibilite.
  • Maitrise de Microsoft Office (Outlook, Word, Excel et PowerPoint).
  • Bilingue (anglais et francais) a l'oral et a l'ecrit.

Vivre nos valeurs fondamentales:

Chez Scalia, nous restons humbles et collaborons avec un etat d'esprit positif.
Nous reinventons les quartiers en travaillant intelligemment,

en realisant nos objectifs et en repoussant les limites.
Nous liberons le plein potentiel de nos employes, partenaires et projets.

www.scalia.ca


Note: L'usage du masculin a pour seul but d'alleger la lecture

________________________________________


EXECUTIVE ASSISTANT

12-month maternity leave replacement


THE OPPORTUNITY

Under the supervision of the COO, the Executive Assistant will proactively assist and support the daily administrative activities of our Executive team (President and COO) at Scalia Properties. The person we are looking for has strong organization, interpersonal and linguistic skills, as well as a positive and professional attitude.


This is a 12-month maternity leave replacement contract with an anticipated start date in early September 2026.


RESPONSIBILITIES

  • Calendar and appointment management
    • Plan and coordinate appointments, meetings (on-site and off-site) and manage events
    • Send invitations and reminders
    • Agendas and travel management
  • Document preparation and follow-up
    • Coordinate documents for signature
    • Draft e-mails, letters and reports
    • Filing, scanning and managing administrative documents
  • Specific tasks for members of management
    • Process expense reports on behalf of President and COO
    • Pay invoices
    • Follow-up on budgets and special projects
  • Other duties
    • Support the logistical organization of special projects or events organized by the organization (room reservations, caterers, etc.).


THE CANDIDATE

  • Diploma in Secretarial Studies, Administration or any other equivalent degree.
  • 4-5 years of work experience as an Executive Assistant supporting senior management.
  • Excellent interpersonal skills, with the ability to deal with colleagues, partners, and stakeholders at all levels.
  • Strong organizational and planning skills with prioritizing and multi-tasking abilities to meet deadlines.
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
  • Independent and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills.
  • Punctual and flexible.
  • Solid Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
  • Bilingual (English and French) spoken and written.



Living the Core Values:

At Scalia we stay humble and collaborate with a positive mindset.

We reinvent neighborhoods by working smart, getting things done and pushing boundaries.

We unlock the full potential of our employees, partners and projects.

www.scalia.ca

Apply