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Secretarial Assistant Jobs in Quebec (NOW HIRING)

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Medical Office Assistant

Montreal, QC · On-site

Training in secretarial work/medical secretarial work * Experience in a medical environment Intermediate knowledge of English is required because you will on a regular basis interact in English with ...

Intact Financial

Executive Assistant

Montreal, QC · Hybrid

About the role We're looking for an Executive Assistant to join our growing team! What you'll do ... College diploma in administration or secretarial studies or equivalent combination of education and ...

Lazarus Legal

Legal Assistant

Montreal, QC

The successful candidate will assist lawyers with file management, legal documentation, and ... Diploma in Legal Secretarial Studies, or equivalent experience * 1-3 years of experience in a legal ...

National Bank

College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...

National Bank

College diploma in a related field or professional diploma (accounting/secretarial) * At least one year of relevant experience in a related field such as banking operations, customer service, or ...

National Bank

College diploma in a related field or professional diploma (accounting/secretarial) At least one year of relevant experience in a related field such as banking operations, customer service, or ...

COGIR Immobilier

Receptionist

Montreal, QC

ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...

COGIR Immobilier

Receptionist

Montreal, QC · On-site

ROLE AND GENERAL RESPONSIBILITIES: * Assist your immediate superior and other team members with ... A proffesional studies dimploma (DEP) in secretarial or offic technologies * A working knowledge of ...

COGIR Immobilier

Receptionist

Montreal, QC

ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their ... secretarial or offic technologies A working knowledge of Word, Excel and Outlook software 1 year of ...

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How much do secretarial assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for secretarial assistant in Quebec is $17.94, according to ZipRecruiter salary data. Most workers in this role earn between $12.50 and $19.23 per hour, depending on experience, location, and employer.

What are some common challenges faced by Secretarial Assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What are the key skills and qualifications needed to thrive as a Secretarial Assistant, and why are they important?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What are secretarial assistants?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.
What are the most commonly searched types of Secretarial jobs in Quebec? The most popular types of Secretarial jobs in Quebec are:
What are popular job titles related to Secretarial Assistant jobs in Quebec? For Secretarial Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Secretarial Assistant jobs in Quebec look for? The top searched job categories for Secretarial Assistant jobs in Quebec are:
What cities in Quebec are hiring for Secretarial Assistant jobs? Cities in Quebec with the most Secretarial Assistant job openings:
Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Quebec as of June 2026, with employment types broken down into 1% Locum Tenens, 5% As Needed, 6% Full Time, 78% Part Time, 2% Temporary, and 8% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $37,306 per year, or $17.9 per hour.

Assistant Vice President - Company Secretarial

The Maples Group (Financial Services)

Montreal, QC • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position:Assistant Vice President - Company Secretarial
Location:Cayman Islands
About Us
The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.
What'sit like to work here?
Weare drivento excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.
The Opportunity
We are looking for an accomplished Assistant Vice President to join our Company Secretarial team as part of our financial services business in Grand Cayman.
The Cayman Islands is home to our global headquarters and where the Maples Group first established operations in the 1960s. Since then we have grown to become one of the largest employers in Cayman, where colleagues from all over the world collaborate to deliver best-in-class solutions to clients worldwide.
As part of our Caymanteamyou will:
  • proactive and attentive relationship management;
  • attending to a broad range and high volume of daily client requests;
  • overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas;
  • will be responsible for corporate secretarial duties which will include: preparing minutes to a meticulous standard and ensuring all matters arising from suchmeetings are actioned and completed appropriately;
  • will be required to deliver a high level of client service while ensuring compliance withinternal policies and procedures;
  • will be required to be able to understand and review corporate requests, review documentation, assist with KYC compliance and maintain dialogue with legal counsel, the investment manager and directors of the client companies
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
  • must be able to work independently, thrive at multi-tasking and have strong problem solving, quantitative and analytical skills;
  • will have a law degree from a reputable institution and/or have received a CharteredSecretary qualification or otherwise, have at least 5 years' experience specifically as acorporate secretarial professional;
  • previous minute taking experience is essential
  • knowledge of Cayman Regulatory Regimes, as well as the Cayman Islands investment funds industry, will be an advantage;
  • If an otherwise suitable candidate does not meet the above requirements then a commitment to undertake a course to gain such a Chartered Secretary qualification may be required. The interview process may include a test to assess writing and typing skills.
You can learn more about the Maples Group onour corporate website.Experience our culture and our people on ourCareers Pageor onLinkedIn.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice atmaples.com/privacy for details on how we handle personal information relating to job applicants.
"Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made."
Employment Type: Full-Time

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