Scientific Program Coordinator Jobs in Silver Spring, MD

Position Objective: The Scientific Program Analyst provides services to the National Institute of Mental Health (NIMH) within the National Institutes of Health. This position supports extramural research initiatives through data-driven analysis, portfolio management, and program evaluation to advance organizational priorities; conducts data collection and reporting to assess program effectiveness, inform strategic decision-making, and support the development and coordination of research programs.

Duties and Responsibilities:

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
• Attend meetings, training and conferences in support of program initiatives.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Prepare and give formal presentations for division leadership and other interest groups.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information. 5
• Conduct project close out reviews to reflect on current processes and identify areas for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Identify needs for and develop new formats and databases for reporting program management and budgetary data.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement. 4
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency. 3
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
• Maintain and distribute scientific papers relevant to specific programmatic needs.
• Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary of goals and scope, milestones and go/no go decisions points. 2
• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
• Provide project planning and project management strategies to efficiently approach complex tasks.
• Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest. 1
• Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
• Troubleshoot and resolve operational problems related to clinical research protocols.
• Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
• Develops and maintains clinical database.
• Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
• Establish and maintain data analytics tools for analysis.
• Work products and documents related to conducting scientific portfolio analyses, literature reviews, and data synthesis to support extramural research initiatives and program evaluation activities.
• Work products and documents related to developing presentations, graphs, spreadsheets, dashboards, and data visualizations for program reporting, scientific meetings, and leadership briefings.
• Work products and documents related to tracking project milestones, action items, deliverables, and program progress through maintenance of databases, spreadsheets, and project management tools.
• Work products and documents related to supporting the planning, coordination, and evaluation of scientific programs, research initiatives, workshops, and strategic activities, including development of recommendations and process improvement strategies.
• Work products and documents related to preparing scientific and technical reports, analytical summaries, briefing materials, and other programmatic documentation for leadership, stakeholders, and extramural research activities.

Basic Qualifications:

•  Bachelor’s Degree in Business Management and Administration Health, Community and Public Health, or similar field of study.
• Skilled in writing, reports, Microsoft Office Suite, PowerPoint, SharePoint.  

Preferred Qualifications:

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.