Scheduling Staffing Administrator Jobs (NOW HIRING)

We are looking for a sharp, organized, and self-motivated Hybrid Staffing Admin who can manage a fast-paced desk, communicate professionally with candidates and clients, and keep daily staffing operations moving without needing to be micromanaged.

This is a hybrid role, but let’s be clear: this is not a fully remote position. The workday begins onsite at a client location every day, then may transition to work-from-home administrative duties after the morning site responsibilities are completed.

The Hybrid Staffing Admin will support daily staffing operations by handling administrative tasks, candidate communication, client-site coordination, attendance tracking, scheduling, onboarding support, and customer service follow-up.

The ideal candidate has strong administrative skills, excellent customer service experience, and the ability to manage multiple priorities at once. Prior staffing industry experience is strongly preferred, but candidates with call center, dispatch, logistics, HR admin, or high-volume customer service experience may also be a strong fit.

This role requires someone who can work independently, stay organized under pressure, communicate clearly, and take ownership of daily responsibilities.

• Start each workday onsite at an assigned client location to support employee check-ins, attendance, call-offs, and client communication.

• Serve as a professional point of contact for client supervisors, field employees, applicants, and internal QuickHire team members.

• Monitor daily attendance, no-call/no-shows, late arrivals, replacement needs, and urgent staffing updates.

• Communicate with employees and candidates by phone, text, and email throughout the day.

• Assist with recruiting support, including applicant follow-up, interview scheduling, screening, and candidate status updates.

• Maintain accurate candidate, employee, and client records in company systems.

• Support onboarding paperwork, assignment confirmations, compliance documentation, and employee file updates.

• Coordinate with recruiters and operations staff to fill open roles, backfill absences, and resolve daily workforce issues.

• Handle high-volume administrative tasks while maintaining accuracy and professionalism.

• Provide excellent customer service to candidates, employees, and clients, even during urgent or high-pressure situations.

• Prepare basic reports, staffing updates, attendance notes, and internal communication summaries as needed.

• Follow company procedures for confidentiality, documentation, communication, and client service.

• Transition to remote administrative work after onsite responsibilities are completed, based on business needs.

Requirements

• 2+ years of administrative, customer service, call center, staffing, HR, dispatch, logistics, or office support experience.

• Strong computer skills, including email, spreadsheets, online forms, applicant tracking systems, CRM platforms, or similar business software.

• Excellent phone, text, and email communication skills.

• Ability to multitask in a fast-paced environment without losing track of details.

• Strong data entry, documentation, and follow-up skills.

• Comfortable handling high-volume calls, texts, candidate questions, employee issues, and client requests.

• Must be dependable, punctual, and able to start work at 5:00 AM.

• Must be able to report to a client site at the beginning of each shift.

• Reliable transportation is required.

• Ability to work independently from home after onsite duties are completed.

• Professional attitude, problem-solving mindset, and strong sense of urgency.

• High school diploma or GED required.

• Previous staffing agency, onsite staffing coordinator, recruiter assistant, HR assistant, or workforce coordinator experience.

• Experience working with light industrial, warehouse, manufacturing, production, or logistics employees.

• Call center experience handling high-volume inbound and outbound communication.

• Experience using Workable, Indeed, Google Workspace, Microsoft Office, CRM systems, or scheduling platforms.

• Bilingual abilities are a plus, but not required.

We need someone who is organized, assertive, and proactive. This person should not wait to be told every next step. The right candidate will see a problem, communicate it, document it, and help solve it.

This role is a strong fit for someone who can balance people, paperwork, pressure, and priorities without dropping the ball. Staffing moves fast. Manufacturing clients move faster. We need someone who can keep up.

This role includes both onsite and remote work. The employee will begin the day at a client location to support staffing operations and employee attendance. After the onsite portion of the shift, the employee may complete administrative duties from home, depending on the needs of the business.

The role requires early mornings, professional communication, strong organization, and flexibility when urgent staffing needs arise.

$18–$20 per hour, based on experience and qualifications.