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Scheduling Software Jobs in Wisconsin (NOW HIRING)

AdaptHealth LLC

Scheduling Specialist

New Berlin, WI · On-site

Utilize scheduling software, route optimization tools, and patient management systems effectively. Update patient scheduling preferences, special delivery instructions, and access requirements in ...

AdaptHealth, LLC

Scheduling Specialist

New Berlin, WI

$17 - $19/hr

Utilize scheduling software, route optimization tools, and patient management systems effectively. Update patient scheduling preferences, special delivery instructions, and access requirements in ...

Actalent

Scheduler

Waukesha, WI · On-site

$34/hr

You will use various scheduling software tools, including Smartsheet, to manage lab capacity, align test plans with available resources, and ensure that engineering teams receive clear and timely ...

CFS

Scheduler

Prairie Du Sac, WI

$40K - $45K/yr

Keep accurate records in the scheduling software What they're looking for: * 1+ years of scheduling, dispatch, or coordination experience (construction/trades a plus, not required) * Strong ...

Celestial Care

Care Team Lead/Scheduler

Wauwatosa, WI

$15 - $19/hr

... scheduling software (such as WellSky or Sandata) to input and update client and caregiver information - Answer phone calls and respond to inquiries regarding appointments and scheduling - Maintain ...

Attic Angel Place

Staffing Scheduling Coordinator

Middleton, WI · On-site

$19.75 - $24.50/hr

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software. * Maintain accountability for schedule accuracy by proactively filling open shifts and ...

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Scheduling Software information

Is a scheduler job difficult?

A scheduler job involves organizing and managing appointments, tasks, or resources, often requiring attention to detail and proficiency with scheduling tools or software. The difficulty level depends on the complexity of the scheduling system and the workload, but it generally requires good organizational skills and the ability to handle multiple priorities efficiently.

What is scheduling software?

Scheduling software is a digital tool designed to help individuals and organizations plan, manage, and organize appointments, tasks, shifts, or resources. It automates the process of setting schedules, sending reminders, and handling changes or conflicts. Scheduling software is commonly used in businesses to coordinate employee shifts, book meetings, and optimize workflow, leading to increased efficiency and reduced errors. Many solutions also integrate with calendars and communication tools for seamless operation.

What are the key skills and qualifications needed to thrive as a Scheduling Software Specialist, and why are they important?

To thrive as a Scheduling Software Specialist, you need strong organizational skills, attention to detail, and a solid understanding of scheduling processes, often supported by experience in administrative or operations roles. Familiarity with popular scheduling platforms (such as Microsoft Outlook, Google Calendar, or industry-specific software) and proficiency in related tools or certifications are typically required. Excellent problem-solving abilities, communication skills, and adaptability help you effectively coordinate schedules and manage changes. These skills ensure efficient workflow management, minimize conflicts, and enhance productivity within organizations.

What are the career options in scheduling?

Careers in scheduling include roles such as scheduling coordinator, project scheduler, production scheduler, and appointment scheduler. These positions often require skills in time management, organization, and familiarity with scheduling software or tools. Opportunities exist across industries like healthcare, manufacturing, construction, and IT, with some roles requiring certifications or experience in specific scheduling systems.

What is job scheduling software?

Job scheduling software is a tool used by professionals to automate and manage the timing and execution of tasks or jobs within a computer system or network. It helps optimize workflows, ensure tasks run at specified times, and improve efficiency, often integrating with other IT management tools. Knowledge of scripting or automation skills can be beneficial when working with such software.

What are some common challenges faced by professionals working with scheduling software, and how can they be addressed?

Professionals working with scheduling software often encounter challenges such as managing last-minute changes, ensuring data accuracy, and integrating the software with other business tools. To address these, it's important to maintain clear communication with team members, utilize the software's automation and notification features, and participate in regular training sessions to stay updated on new functionalities. Collaborating closely with IT and other departments also helps ensure smooth integrations and process improvements.

What is the difference between Scheduling Software vs Scheduling Coordinator?

FeatureScheduling SoftwareScheduling Coordinator
CredentialsNone required, software skills beneficialTypically requires experience in scheduling, communication skills
Work EnvironmentDigital, office or remoteOffice-based, healthcare, or service industry
UsageAutomates appointment and resource schedulingManages schedules manually, coordinates staff and clients

Scheduling Software automates and streamlines appointment management, reducing manual effort. Scheduling Coordinators handle personalized scheduling tasks, often requiring communication skills and industry knowledge. Both play vital roles in efficient scheduling but differ in their approach and tools used.

What does a scheduler job do?

A scheduler job involves planning, organizing, and managing appointments, meetings, or tasks within a system or organization. It often requires proficiency with scheduling software, attention to detail, and the ability to coordinate with multiple parties to ensure timely execution of activities.
What are popular job titles related to Scheduling Software jobs in Wisconsin? For Scheduling Software jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Scheduling Software jobs in Wisconsin look for? The top searched job categories for Scheduling Software jobs in Wisconsin are:
What cities in Wisconsin are hiring for Scheduling Software jobs? Cities in Wisconsin with the most Scheduling Software job openings:
Scheduling Software jobs near you
Scheduling Specialist

Scheduling Specialist

AdaptHealth LLC

New Berlin, WI • On-site

Full-time

Posted 11 days ago

AdaptHealth rating

7.0

Company rating: 7.0 out of 10

Based on 263 frontline employees who took The Breakroom Quiz

417th of 890 rated healthcare providers

Job description

Position Summary:
The Scheduling Specialist is responsible for coordinating and managing all aspects of patient appointment scheduling for Durable Medical Equipment (DME), Positive Airway Pressure (PAP) devices, and oxygen therapy services. This role ensures timely and efficient delivery, setup, maintenance, and pickup of medical equipment while providing exceptional customer service to patients and healthcare providers. This role does require, IN OFFICE, in and around New Berlin, WI.
The lead specialist serves as a subject matter expert, conducts new hire training and mentor to the team.
Essential Functions and Job Responsibilities:
  • Patient Appointment Scheduling: Schedule and coordinate delivery appointments for DME, PAP, and oxygen equipment with patients, ensuring optimal timing based on patient needs and technician availability. Manage appointments for new equipment and coordinate multi-visit installations for complex medical devices.
  • Service Coordination: Arrange routine maintenance visits, equipment exchanges, and compliance checks in accordance with manufacturer requirements and patient care plans. Schedule pickup appointments for returned, discontinued, or recalled equipment while ensuring proper documentation.
  • Emergency and Urgent Request Management: Prioritize and expedite scheduling for critical patient needs including emergency oxygen deliveries, CPAP equipment failures, and urgent equipment replacements. Coordinate after-hours and weekend service delivery when required.
  • Communication and Customer Service: Contact patients to confirm appointments, provide delivery time windows, and communicate any schedule changes or delays. Manage patient inquiries regarding appointment scheduling and provide exceptional customer service throughout the scheduling process.
  • Healthcare Provider Coordination: Collaborate with physicians' offices, home health agencies, and hospital discharge planners to coordinate equipment delivery timing with patient discharge and treatment plans. Ensure seamless transitions from healthcare facilities to home care settings.
  • Schedule Management and Conflict Resolution: Handle scheduling changes, cancellations, and rescheduling requests efficiently while minimizing disruption to other appointments. Resolve scheduling conflicts and optimize appointment slots to maximize daily productivity.
  • Documentation and Reporting: Maintain accurate scheduling records, patient contact information, and appointment outcomes in scheduling systems. Generate daily, weekly, and monthly scheduling reports and performance metrics for management review.
  • Technology and System Management: Utilize scheduling software, route optimization tools, and patient management systems effectively. Update patient scheduling preferences, special delivery instructions, and access requirements in system databases.
  • Quality Assurance and Compliance: Follow established scheduling protocols and procedures to ensure consistent service delivery. Support quality assurance initiatives and maintain compliance with operational standards and patient care requirements.
  • Maintains patient confidentiality and functions within the guidelines of HIPAA.
  • Completes assigned compliance training and other education programs as required.
  • Maintains compliance with AdaptHealth's Compliance Program.
  • Performs other related duties as assigned.

Competency, Skills, and Abilities
  • Scheduling Expertise: Knowledge of healthcare scheduling best practices, patient care coordination, and medical equipment delivery coordination with relevant experience
  • Technical Proficiency: Advanced proficiency in scheduling software, route optimization tools, Microsoft Office Suite, and patient management systems with ability to learn modern technologies quickly.
  • Healthcare Industry Knowledge: Understanding of DME, PAP, and oxygen therapy equipment, patient care requirements, and healthcare delivery timelines with awareness of medical equipment urgency levels.
  • Communication Skills: Excellent verbal and written communication skills with professional phone manners for patient interactions and ability to coordinate with healthcare providers and internal teams.
  • Organizational Skills: Exceptional time management, diligence, multitasking abilities, and capacity to manage competing priorities in fast-paced healthcare environment.
  • Problem-Solving: Strong analytical thinking, critical thinking skills, and ability to resolve scheduling conflicts while maintaining patient satisfaction and operational efficiency
  • Professional Attributes: Empathy and patience when dealing with patients, professional ethics, adaptability to changing schedules, and commitment to providing exceptional customer service.
  • Work Style: Ability to work independently with minimal supervision while collaborating effectively with cross-functional teams and contributing to department objectives.

Requirements
Education and Experience Requirements:
  • High school diploma or equivalent required
  • Associate's degree in business administration, Healthcare Administration, or related field preferred
  • Previous experience in healthcare scheduling, customer service, or administrative support preferred.

  • Specialist Level: (Entry Level):

One (1) year of work-related experience
  • Senior Level:

One (1) year of work-related experience plus
Two (2) years exact job experience
  • Lead Level:

One (1) year of work-related experience plus
Four (4) years exact job experience
Physical Demands and Work Environment:
  • Extended sitting at computer workstations with repetitive keyboard and mouse use; occasional standing, bending, and lifting to 20 pounds.
  • Professional office setting with variable stress levels during peak scheduling periods, urgent patient requests, and operational deadlines.
  • Proficiency with computers, office equipment, telecommunications systems, and scheduling software applications
  • Sustained concentration, diligence, and ability to manage confidential patient information with discretion.
  • Communication: Professional verbal and written communication skills for patient interactions and stakeholder coordination at all organizational levels
  • Ability to work independently with minimal supervision and flexibility for occasional extended hours during emergency situations or peak operational periods.

What AdaptHealth employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About AdaptHealth

Sourced by ZipRecruiter

AdaptHealth is a prominent player in the Healthcare Technology industry, based in Phoenixville, Pennsylvania, United States. The company's official website is adapthealth.com. AdaptHealth specializes in providing home healthcare equipment, medical supplies, and related services. Founded in 2012, the company has been significantly changing the landscape of the home healthcare industry by integrating technology into the delivery of healthcare resources. Known for its dynamic approach towards improving the quality of life for chronically ill patients, their mission is to provide comprehensive home healthcare solutions aimed at promoting health, wellness, and comfort.

Industry

Outpatient health care

Company size

10,000+ Employees

Headquarters location

Plymouth Meeting, PA, US

Year founded

2012

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