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Scheduling Software Jobs in Madison, WI (NOW HIRING)

CFS

Scheduler

Prairie Du Sac, WI · On-site

$40K - $45K/yr

Keep accurate records in the scheduling software What they're looking for: * 1+ years of scheduling, dispatch, or coordination experience (construction/trades a plus, not required) * Strong ...

Home Instead Senior Care

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... Strong computer skills with proficiency in software applications, such as Word and Excel

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... Strong computer skills with proficiency in software applications, such as Word and Excel

Bishop Senior Care LLC

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... Strong computer skills with proficiency in software applications, such as Word and Excel

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... Strong computer skills with proficiency in software applications, such as Word and Excel

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... Strong computer skills with proficiency in software applications, such as Word and Excel

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... Strong computer skills with proficiency in software applications, such as Word and Excel

Home Instead

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... Strong computer skills with proficiency in software applications, such as Word and Excel

Agrace

Hospice Inpatient Unit Scheduler

Madison, WI · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... via scheduling software and phone/email as necessary. * Listens and collaborates with staff regarding assignment changes to increase efficiency. * Communicates changes or updates with staff as ...

Wisconsin

Coordinator of Scheduling & Events

Madison, WI · On-site

$57K - $62K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Use and maintain scheduling & diagramming software (EMS Event Management System and Social Tables) to ensure appropriate space assignments * Work closely with student and campus groups including, but ...

Accuray

Software Engineer

Madison, WI

Software Design & Architecture (Make the System Better) * Directoyimpactthe development and ... Structured Schedule: This position usually follows regular business hours, promoting a consistent ...

ACCURAY

Software Engineer

Madison, WI · On-site

Software Design & Architecture (Make the System Better) * Directoy impact the development and ... Structured Schedule: This position usually follows regular business hours, promoting a consistent ...

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All JobsScheduling Software JobsScheduling Software Jobs in Madison, WI

Scheduling Software information

See Madison, WI salary details

$30.2K

$65.5K

$149.1K

How much do scheduling software jobs pay per year?

As of Aug 19, 2026, the average yearly pay for scheduling software in Madison, WI is $65,485.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,300.00 and $75,100.00 per year, depending on experience, location, and employer.

What is scheduling software?

Scheduling software is a digital tool designed to help individuals and organizations plan, manage, and organize appointments, tasks, shifts, or resources. It automates the process of setting schedules, sending reminders, and handling changes or conflicts. Scheduling software is commonly used in businesses to coordinate employee shifts, book meetings, and optimize workflow, leading to increased efficiency and reduced errors. Many solutions also integrate with calendars and communication tools for seamless operation.

What are the key skills and qualifications needed to thrive as a scheduling software specialist, and why are they important?

To thrive as a Scheduling Software Specialist, you need strong organizational skills, attention to detail, and a solid understanding of scheduling processes, often supported by experience in administrative or operations roles. Familiarity with popular scheduling platforms (such as Microsoft Outlook, Google Calendar, or industry-specific software) and proficiency in related tools or certifications are typically required. Excellent problem-solving abilities, communication skills, and adaptability help you effectively coordinate schedules and manage changes. These skills ensure efficient workflow management, minimize conflicts, and enhance productivity within organizations.

What are some common challenges faced by professionals working with scheduling software, and how can they be addressed?

Professionals working with scheduling software often encounter challenges such as managing last-minute changes, ensuring data accuracy, and integrating the software with other business tools. To address these, it's important to maintain clear communication with team members, utilize the software's automation and notification features, and participate in regular training sessions to stay updated on new functionalities. Collaborating closely with IT and other departments also helps ensure smooth integrations and process improvements.

What is the difference between Scheduling Software vs Scheduling Coordinator?

FeatureScheduling SoftwareScheduling Coordinator
CredentialsNone required, software skills beneficialTypically requires experience in scheduling, communication skills
Work EnvironmentDigital, office or remoteOffice-based, healthcare, or service industry
UsageAutomates appointment and resource schedulingManages schedules manually, coordinates staff and clients

Scheduling Software automates and streamlines appointment management, reducing manual effort. Scheduling Coordinators handle personalized scheduling tasks, often requiring communication skills and industry knowledge. Both play vital roles in efficient scheduling but differ in their approach and tools used.

What are popular job titles related to Scheduling Software jobs in Madison, WI?

For Scheduling Software jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Scheduling Software jobs in Madison, WI look for?

The top searched job categories for Scheduling Software jobs in Madison, WI are:

What cities near Madison, WI are hiring for Scheduling Software jobs?

Cities near Madison, WI with the most Scheduling Software job openings:

Scheduling Software jobs near you

Scheduler

CFS

Prairie Du Sac, WI • On-site

$40K - $45K/yr

Full-time

Posted 29 days ago

Job description

Scheduler – Construction/Trades

Location: Prairie du Sac, WI | Direct-Hire | Pay: $40,000–$45,000/year

A growing, family-owned construction company that's well-established in its industry is looking for a Scheduler to keep its crews and projects moving. This is a great fit for someone who's organized, doesn't rattle easily, and likes juggling a lot of moving pieces at once.

What you'll do:

  • Coordinate daily and weekly schedules for field crews, subcontractors, and equipment
  • Communicate with project managers and clients on timelines and changes
  • Adjust schedules on the fly when weather, materials, or delays throw things off
  • Track project progress and flag scheduling conflicts before they become problems
  • Keep accurate records in the scheduling software

What they're looking for:

  • 1+ years of scheduling, dispatch, or coordination experience (construction/trades a plus, not required)
  • Strong communication skills — comfortable talking with crews and clients alike
  • Someone who can stay calm and think on their feet when plans change
  • Proficiency with Microsoft Office; experience with scheduling software a plus

Why this role:

  • Family owned and operated for 40 + years, with a real focus on quality products and service
  • Close-knit office that treats each other like family
  • Flexible with their people — they get it when a kid's sick or has a game
  • Relaxed environment, jeans are the dress code
  • Incredible longevity on the team — a lot of folks have been there 15 to 30 years
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