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Scheduling Assistant Jobs in Wisconsin (NOW HIRING)

Bishop Senior Care LLC

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Robert Half

Scheduling Coordinator

Dane, WI · On-site

$18 - $23/hr

... Assist with inventory coordination to help ensure required parts and materials are available for ... scheduling experience within construction or a closely related industry is preferred. • ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Wisconsin

Scheduling Assistant information

See Wisconsin salary details

$11

$20

$28

How much do scheduling assistant jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for scheduling assistant in Wisconsin is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Wisconsin? The most popular types of Scheduling jobs in Wisconsin are:
What are popular job titles related to Scheduling Assistant jobs in Wisconsin? For Scheduling Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Wisconsin look for? The top searched job categories for Scheduling Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Scheduling Assistant jobs? Cities in Wisconsin with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,605 per year, or $20 per hour.
Engineering Assistant - 1st Shift (7:00 AM - 3:30 PM; Monday - Friday)

Engineering Assistant - 1st Shift (7:00 AM - 3:30 PM; Monday - Friday)

Vital Plastics LLC

Baldwin, WI • On-site

$22 - $32/hr

Full-time

Posted 19 days ago

Job description

Description:

Shift: 1st Shift (7:00 AM - 3:30 PM; Monday - Friday)


Position Purpose: The Engineering Assistant provides support to the Engineering and Quality teams in a variety of processes. They assist with quoting, annual customer account reviews, project billing and POs, oversee the Document Control process, create and implement Engineering Change Orders, and oversee the tooling bailment agreements.


Engineering Support

  • Utilize and maintain Project Manager within ERP System (Delmiaworks) to track, monitor, and report on project status, compile tool build packets/files for accounting and cost tracking as needed
  • Create Order Acknowledgements for customers, POs for vendors, sales orders, and invoices for tooling and tooling related items in a timely manner
  • Assign tool IDs, set up new item numbers in the ERP system (Delmiaworks)
  • Assist Project Engineers and Product Planner with Quoting, packaging studies, annual pricing reviews, and other tasks as assigned
  • Create sample work orders and supply to Scheduling, Assist Process Engineers or Sample Technicians as needed during samples
  • Serve as one of the primary contacts for ITW Tooling Transfers, Assembly transfers, Product Samples,
  • Sample Billing, material and pricing updates
  • Assist Engineering and Quality as needed with PPAP submissions, documentation updates, and control of customer product and technical specifications
  • All of the above assist the Engineering and Quality departments in day to day activities for project development, sampling, and tooling management as well as ensuring documentation for the Production Floor is accurate. These tasks help to ensure project delivery to agreed upon customer expectations.

Document Control

  • Create forms, templates, work instructions, and place into control as required
  • Ensure that documentation updates made to controlled documents are accurate and that the proper work flow is utilized for document approval through the Doc Control Module within Delimiaworks
  • Update Documents within Delmiaworks libraries, attach appropriately to BOMs
  • File and archive records electronically

Delmiaworks Software

  • Work within ERP System (Delmiaworks) for Quoting, Creating BOMs, Item #s, POs, Sales Orders, etc.
  • Other duties as assigned


Qualifications/Experience:

  • Required
  • High School Diploma or equivalent
  • Detail oriented
  • Diligence and sense of urgency for task completion
  • Good communication skills, written and verbal
  • Must be versatile, able to prioritize and handle multiple tasks
  • Good computer skills, especially in the areas of Excel, Word, PowerPoint
  • Ability to work well with others and in a team environment
  • Intermediate level blueprint reading skills
  • Intermediate math skills, understanding conversions between metric and empirical units, ratios, volume, and area calculations
  • Desired
  • Advanced Education in Engineering, Project Management, or a related discipline
  • 3-5 year’s work experience in a plastic manufacturing environment
  • Experience in SolidWorks CAD software at entry level minimum
  • Delmiaworks ERP Software experience preferred but will train
  • Previous work experience and/or training with ISO requirements and compliance
  • Knowledge of LEAN manufacturing principles

Performance Standards/Critical Competencies for Success:

  • Performance Standards
  • Understanding and following ISO 9001 Standards & Procedures
  • Ensure minimal errors in bill of materials for proper invoicing and payment
  • Competencies
  • Attention to Detail
  • Ability to Prioritize and Multi-Task
  • Organization Skills
  • Communication Skills
  • Project Management
Requirements: