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Scheduling Assistant Jobs in Wisconsin (NOW HIRING)

Walbec Group

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a rolling ...

Walbec Group

Scheduling Coordinator

Waukesha, WI

$17.75 - $22.50/hr

Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a ...

Payne & Dolan

Scheduling Coordinator

Waukesha, WI · On-site

$17.75 - $22.50/hr

Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a ...

Walbec Group

Scheduling Coordinator

Waukesha, WI

$17.75 - $22.50/hr

Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a rolling ...

Walbec Group

Scheduling Coordinator

Waukesha, WI

$17.75 - $22.50/hr

Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a ...

Walbec Group

Scheduling Coordinator

Waukesha, WI · On-site

$17.75 - $22.50/hr

Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a rolling ...

Walbec Group

Scheduling Coordinator

Waukesha, WI · On-site

$17.75 - $22.50/hr

Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a ...

Walbec Group

Scheduling Coordinator

Waukesha, WI · On-site

$17.75 - $22.50/hr

Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a ...

Land O'Lakes

Scheduling Plant Coordinator

Spencer, WI

$20.50 - $24/hr

Scheduling Plant Coordinator Are you looking for more than just a job? Join our team and build a ... Provides support for Document Management. Assist with phone coverage Manage Safety Glass and Safety ...

New Perspective Senior Living

Care Team Coordinator

Neenah, WI · On-site

$19.75 - $26.75/hr

The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service ...

Hibbett Retail, Inc.

Assistant Manager

Milwaukee, WI

$12 - $16.20/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

New Perspective

Care Team Coordinator

Neenah, WI · On-site

$19.75 - $26.75/hr

The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service ...

Bishop Senior Care LLC

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... This role is ideal for someone with administrative assistant experience, customer service ...

Robert Half

Scheduling Coordinator

Dane, WI · On-site

$18 - $23/hr

... Assist with inventory coordination to help ensure required parts and materials are available for ... scheduling experience within construction or a closely related industry is preferred. • ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Wisconsin

Scheduling Assistant information

See Wisconsin salary details

$11

$20

$28

How much do scheduling assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for scheduling assistant in Wisconsin is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Wisconsin? The most popular types of Scheduling jobs in Wisconsin are:
What are popular job titles related to Scheduling Assistant jobs in Wisconsin? For Scheduling Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Wisconsin look for? The top searched job categories for Scheduling Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Scheduling Assistant jobs? Cities in Wisconsin with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,605 per year, or $20 per hour.
Scheduling Coordinator

Scheduling Coordinator

Walbec Group

Madison, WI

$18 - $22.75/hr

Full-time

Dental, Vision, PTO

Posted 28 days ago

Job description

Job Description:

AboutWalbecGroup

Walbecproduces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbecis yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position:

Under the direction of the Logistics Manager and Area Management team, the Construction Scheduler will be responsible for producing, managing and communicating daily construction schedules to ensure projects run efficiently. Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec.

  • Generating a daily schedule forCrews in southern Wisconsin including labor, materials, and equipment as dictated by superintendents.

  • Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves.

  • Create a rolling two-week schedule (updated as changes occur) and create an electronic posting of the updated schedule accessible daily

  • Assist in keeping the master schedule up to date including ling range schedule.

  • Work directly with the local project management staff and superintendents to collect project data to ensure an efficient and cost-effective schedule

  • Assist in scheduling, monitoring, and tracking Walbec floating equipment pool. Coordinate use and long-range needs with Parisi superintendents

  • Maintain open lines of communication with Parisi field/aggregate supervisors, technical services, area managers and project managers to ensure customer satisfaction regarding crew availability and scheduling efficiency

  • Work with Superintendents and Managers in bi-weekly scheduling meetings.

  • Create an open working relationship, assist and be a resource to all project managers and superintendents to ensure that all their projects can be completed in a timely & efficient manner.

  • Coordinate with the scheduling manager(s) from other Walbec business units for most efficient use of crews and equipment

  • Coordinate traffic control needs, including but not limited to equipment, location, duration and pick up, to assist in efficient planning and scheduling

  • Monitor crew personnel hours of service as requested by Area Management

  • Other related duties as required

Requirements:

  • High School Diploma

  • Ability to multi-task required

  • Proficient computer skills in Microsoft Products

  • Valid Driver's License and satisfactory driving record

  • Ability to communicate clearly and work effectively with a variety of team members, leadership, and external partners

  • Work effectively as part of a team, stay professional under pressure, and consistently act with integrity

Preferred:

  • Road construction experience

  • Bachelors, associates, trade school or equivalent technical training

  • Ability to troubleshoot issues, adjust to changing conditions, improve processes, and stay highly organized and detailed focused.

  • Experience scheduling or participating in a logistics environment, preferably in a construction related setting

The Benefits:

  • Competitive compensation aligned with industry standards

  • Employer PaidMedicalPlan with HRA contribution (eligibility requirements)

  • Dental, Vision, andLifeInsurance

  • Flex Spending Account (FSA)

  • Employee Assistance Program (EAP)

  • Company-paidshort and long-term disability coverage

  • Paid parental leave

  • Generous PTO and paid holidays

  • Profit sharing

  • RobustWalbectraining and professional development program

  • Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer, and it is our practice toprovideequal employment opportunities to all qualified applicants. In addition, it is the policy of the Company tocomply withapplicable federal,stateand local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

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