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Scanning Clerk Jobs in Virginia (NOW HIRING)

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$15.50 - $19/hr

Responsibilities include receiving, organizing, scanning, indexing, reviewing, and forwarding documents while ensuring accuracy and compliance with established procedures. The role also supports mail ...

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$14.75 - $17.75/hr

Responsibilities include receiving, organizing, scanning, indexing, reviewing, and forwarding documents while ensuring accuracy and compliance with established procedures. The role also supports mail ...

CTG

Scanning Operator Level 1

Richmond, VA

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Richmond, VA ... Data entry experience or background as an Office Clerk is a plus. * Experience in a digital imaging ...

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence.

CTG

Scanning Operator Level 1

Richmond, VA

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Richmond, VA ... Data entry experience or background as an Office Clerk is a plus. * Experience in a digital imaging ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Chantilly, VA ... Data entry experience or background as an Office Clerk is a plus. * Experience in a digital imaging ...

CTG

Scanning Operator Level 1

Chantilly, VA

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Chantilly, VA ... Data entry experience or background as an Office Clerk is a plus. * Experience in a digital imaging ...

A+ Consulting

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Document Scanning Technician

Ashland, VA · On-site

$19.57/hr

Large digital imaging company seeks Document Scanning Operator for 1st Shift who will be ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

A+ Consulting

Be Seen First

Document Scanning Operator

Ashland, VA · On-site

$19.57/hr

Large digital imaging company seeks Document Scanning Operator for 1st Shift who will be ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

Coleman Worldwide Moving

Office Clerk

Norfolk, VA · On-site

$15/hr

Office Clerk The office clerk will assist the general manager in performing administrative and ... scan paperwork • Communicate with moving crews • Perform general housekeeping duties and ...

Marathon TS

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc ... EPA Records Clerk experience desired, but not required. * Knowledge of filing procedures and ...

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Scanning Clerk information

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$12

$17

$22

How much do scanning clerk jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for scanning clerk in Virginia is $17.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.37 per hour, depending on experience, location, and employer.

What does a scanning clerk do?

A Scanning Clerk is responsible for digitizing paper documents by scanning them into electronic formats. They organize, prepare, and feed documents into scanning machines, ensuring that images are clear and legible. Scanning Clerks also verify scanned files for accuracy, categorize them in digital filing systems, and may handle sensitive or confidential information. Their work helps organizations transition to paperless systems and improves document accessibility and storage efficiency.

What does a scanning clerk do?

A scanning clerk scans paper documents into a digital format. Their primary duties include ensuring these documents are legible by adjusting the scanning equipment and managing and storing these new files on the computer systems. To become a scanning clerk, you need experience in an office setting, as well as strong technical skills. Those looking to make the job a career should consider an associate or bachelor’s degree in a related field. Additional qualifications include strong communication, time management, and basic math skills. Positions are available in a variety of different office settings.

What are the key skills and qualifications needed to thrive as a scanning clerk, and why are they important?

To thrive as a Scanning Clerk, you need attention to detail, organizational skills, and basic computer literacy, often with a high school diploma or equivalent. Familiarity with document management systems, scanners, and office software like Microsoft Office is typically required. Strong time management, reliability, and effective communication help in handling large volumes of sensitive documents efficiently. These skills are crucial to ensure accurate digital record-keeping and maintain the integrity and accessibility of important information.

What are some common challenges faced by scanning clerks, and how can they be effectively managed?

Scanning Clerks often encounter challenges such as handling high volumes of documents, maintaining accuracy during digitization, and ensuring sensitive information is managed securely. Staying organized, following well-defined procedures, and double-checking scanned files help minimize errors. Additionally, familiarity with scanning software and regular communication with team members can streamline workflow and address any technical issues promptly.

What is the difference between Scanning Clerk vs Data Entry Clerk?

AspectScanning ClerkData Entry Clerk
Primary RoleScanning and digitizing physical documentsInputting data into computer systems
Required SkillsAttention to detail, familiarity with scannersTyping speed, accuracy, software proficiency
Work EnvironmentOffice, data centers, archivesOffice, remote options
Common CertificationsNone required, but familiarity with document management systems helpsTyping certifications, data management courses

While both roles involve handling information, a Scanning Clerk focuses on digitizing physical documents through scanning, whereas a Data Entry Clerk specializes in inputting data into digital systems. Both roles require attention to detail and are essential in data management workflows, often working in office environments. Understanding these differences helps in choosing the right career path or job search focus.

More about Scanning Clerk jobs

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What are popular job titles related to Scanning Clerk jobs in Virginia?

For Scanning Clerk jobs in Virginia, the most frequently searched job titles are:

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Scanning Clerk jobs near you
Infographic showing various Scanning Clerk job openings in Virginia as of August 2026, with employment types broken down into 95% Full Time, and 5% Part Time. Highlights an 100% In-person job distribution, with an average salary of $35,572 per year, or $17.1 per hour.

Mail and Scanning Clerk

ServiceSource

Chesapeake, VA • On-site

$15.50 - $19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Make an impact by joining ServiceSource, a champion for people with disabilities. Explore new opportunities! ServiceSource is an organization of talented people who drive innovation, embrace change, and strengthen communities.
As a qualified nonprofit agency operating within the AbilityOne program, ServiceSource hires persons with significant disabilities. For the majority of direct labor positions, ServiceSource will obtain documentation of a significant disability as per the JWOD Act.
Job Summary
This position supports document processing, mail operations, and electronic records management in a fast-paced office environment. Responsibilities include receiving, organizing, scanning, indexing, reviewing, and forwarding documents while ensuring accuracy and compliance with established procedures. The role also supports mail handling, electronic document processing, data entry, and general clerical functions. Work requires strong attention to detail, organizational skills, proficiency with computer systems and digital document management tools, the ability to perform repetitive tasks accurately, and effective communication and teamwork skills to meet production goals.
Primary Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.
  • Print, batch, index, scan, review, validate, and forward documents received via mail, fax, and email.
  • Process incoming and outgoing mail, including sorting, collating, distributing, dispatching, and applying appropriate postage.
  • Maintain scan logs and update filing, inventory, mailing, and database systems.
  • Email invoices from the shared mailbox to the appropriate queue and prepare customer correspondence via mail or email.
  • Perform document management, data entry, mail processing, and related clerical support functions.

Additional Responsibilities
  • Perform other responsibilities as assigned.

Qualifications: Education, Experience, and Certification(s)
  • High school diploma or General Educational Development required.
  • One year experience in related field preferred.

Knowledge, Skills, and Abilities
  • Ability to perform routine tasks on various classes of mail.
  • Ability to work on repetitive tasks for long periods of time with minimal supervision.
  • Ability to type accurately.
  • Proficiency in the use of a 10-key number pad on a computer keyboard.
  • Good reading and writing skills.
  • Good verbal communication skills.
  • Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
  • Ability to operate a computer using Microsoft Office applications.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk and sit. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.
What We Offer - for Benefit Eligible Employees May Include:
Because ServiceSource hires the best people, we work hard to provide benefits that make their lives better, so we offer a comprehensive benefit program which features:
  • Health coverage for you and your family through Medical, Dental, and Vision plans.
  • Financial protection with 100% company paid Disability, Life, Accidental Death & Dismemberment insurance.
  • A 403(b)-Retirement plan in which the company matches dollar for dollar on a generous percentage matching up to 3% of your contribution.
  • Tax advantages through Flexible Spending and Health Savings accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars.
  • To help you manage your work and life needs, we offer an Employee Assistance Program, Wellness Program, and Tuition Assistance.
  • A generous paid time-off program in which the benefits increase based on your tenure with the company.

We are an Equal Employment Opportunity Employer, making employment decisions without regard to a person's race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.
PAY TRANSPARENCY POLICY STATEMENT:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information

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