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Rfp Coordinator Jobs (NOW HIRING)

Oxbridge Health

RFP Coordinator

Norwalk, CT · On-site

Role Description The RFP Coordinator at Oxbridge Health owns the RFP process from intake through quote preparation, with full accountability for speed, accuracy, and completeness. This individual is ...

Cambia Health Solutions

Clinical RFP Coordinator

Bend, OR · Remote

$72K - $117K/yr

Clinical RFP Coordinator Work from home within Oregon, Washington, Idaho or Utah Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.

Cambia Health Solutions

Clinical RFP Coordinator

Salem, OR · Remote

$72K - $117K/yr

Clinical RFP Coordinator Work from home within Oregon, Washington, Idaho or Utah Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.

Firma Contracting Inc.

RFP Coordinator

Atlanta, GA · On-site

$65K/yr

The RFP Coordinator will be responsible for sourcing procurement opportunities and leading the preparation and submission of winning proposals. This role involves working closely with cross ...

Firma Contracting Inc.

RFP Coordinator

Atlanta, GA

The RFP Coordinator will be responsible for sourcing procurement opportunities and leading the preparation and submission of winning proposals. This role involves working closely with cross ...

Cambia Health Solutions

Clinical RFP Coordinator

Boise, ID · Remote

$72K - $117K/yr

Clinical RFP Coordinator Work from home within Oregon, Washington, Idaho or Utah Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.

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How much do rfp coordinator jobs pay per year?

As of Jun 14, 2026, the average yearly pay for rfp coordinator in the United States is $57,202.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What is an RFP Coordinator job?

An RFP (Request for Proposal) Coordinator is responsible for managing the proposal process for a company seeking contracts or business opportunities. They coordinate responses to RFPs by gathering information, working with various teams, ensuring compliance with requirements, and meeting deadlines. This role requires strong organizational, communication, and writing skills to produce high-quality proposals that align with client needs.

What are the key skills and qualifications needed to thrive in the Rfp Coordinator position, and why are they important?

To thrive as an RFP Coordinator, you need strong organizational skills, attention to detail, and experience in proposal coordination, often supported by a degree in business, communications, or a related field. Familiarity with RFP management software (such as Loopio or RFPIO), Microsoft Office Suite, and document management systems is commonly required. Excellent interpersonal communication, time management, and problem-solving abilities help you collaborate across departments and meet tight deadlines. These competencies ensure you can efficiently manage complex proposal processes, deliver professional submissions, and contribute to securing new business opportunities.

What are some common challenges an RFP Coordinator faces and how can they be managed effectively?

RFP Coordinators often face challenges such as juggling multiple proposals with overlapping deadlines, gathering input from a variety of stakeholders, and ensuring all submission requirements are met with precision. Staying organized and utilizing task management tools can help streamline workflows and keep projects on track. Proactive communication and regular check-ins with team members make it easier to anticipate potential bottlenecks and address issues early. By developing strong project management practices and maintaining a structured approach, RFP Coordinators can effectively navigate these challenges and consistently deliver high-quality proposals on time.

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Rfp Coordinator jobs near you

RFP Coordinator

Oxbridge Health

Norwalk, CT • On-site

Full-time

Posted 27 days ago

Job description

Company Overview:
Our company is a start-up that specializes in episodes of care benefit plans. We have a deep expertise in episode pricing and analytics and our goal is to bring transparency and efficiency to the healthcare market. Our company is committed to providing high-quality, affordable healthcare to our customers.
Role Description
The RFP Coordinator at Oxbridge Health owns the RFP process from intake through quote preparation, with full accountability for speed, accuracy, and completeness. This individual is the operational engine behind every stop loss quote, managing carrier submissions, organizing quote data, and preparing clean inputs for financial modeling so underwriters and sales can move quickly and confidently. The role is ideal for a highly organized, process-driven operator who thrives on follow-up, enjoys working with data, and is comfortable leveraging AI tools to accelerate accuracy and throughput.
Responsibilities
RFP Submission & Carrier Management
  • Submit RFPs to stop loss carriers accurately and on schedule, ensuring each package is complete and properly formatted to carrier specifications.
  • Track every submission and proactively follow up on all carrier responses, escalating delays before they impact sales timelines.
  • Maintain consistent communication with carrier underwriting contacts to confirm receipt, clarify questions, and secure firm quote turnaround commitments.

Quote Data Compilation & Organization
  • Compile carrier quote responses into a clean, structured, comparable format ready for underwriting and sales review.
  • Catch inconsistencies, missing fields, and outliers in carrier responses; loop back with carriers to resolve before passing data downstream.
  • Maintain a complete, organized library of carrier quote data, supporting documentation, and version history for each opportunity.

Financial Modeling Inputs & Internal Tooling
  • Prepare and validate inputs for financial modeling, ensuring underwriters and analysts receive accurate, decision-ready data.
  • Run outputs through internal pricing and quoting tools (this role operates the tools, it does not build the models).
  • Use AI tools to speed up data extraction, summarization, quality-checking, and routine RFP tasks wherever they add accuracy or velocity.

RFP Tracking & Timeline Management
  • Maintain a single source of truth for RFP status, deadlines, and carrier response timelines across all active opportunities.
  • Monitor and report on key performance indicators including RFP turnaround time, clean submission rate, volume processed, error rate, and carrier response time.
  • Identify recurring bottlenecks and recommend process or tooling improvements to compress cycle time and reduce rework.

Cross-Functional Collaboration
  • Partner closely with Sales, Underwriting, and Operations to keep every RFP moving from intake through quote delivery.
  • Coordinate with brokers, General Agents, and third-party partners to resolve data gaps and clarification requests quickly.
  • Serve as a reliable internal point of contact for the status, history, and details of any RFP in flight.

Qualifications
  • 2+ years of experience in RFP coordination, underwriting support, benefits operations, or insurance-related administrative roles (stop loss or self-funded experience a strong plus).
  • Highly organized and process-oriented, with a track record of managing multiple deadlines without dropping details.
  • Persistent, professional follow-up skills with carriers, brokers, and internal partners.
  • Comfortable working with data: organizing it, validating it, spotting errors, and preparing it for downstream use.
  • Hands-on experience using AI tools (ChatGPT, Claude, Copilot, or similar) to accelerate work and improve accuracy.
  • Strong proficiency with Excel, Word, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Comfort operating in a fast-paced, evolving environment where priorities shift and process is still being built.
  • Bonus: familiarity with stop loss carriers, CRM tools like HubSpot or Salesforce, or self-insured underwriting workflows.

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