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Remote Event Planner Jobs in Reston, VA (NOW HIRING)

InstantServe LLC

Release Train Engineer

Washington, DC · Remote

Location-Washington, DC -Remote-25% Travel to DC • Facilitate PI Planning • Help the ART Prepare for PI Planning • Facilitate the PI planning event • Support PI Execution • Track progress ...

Vertical Avi

Events Specialist

Alexandria, VA · On-site +1

Position Overview VAI isseekinga detail-oriented and highly organized Event Specialist to support the planning and execution of meetings and events. This roleis responsible forcoordinatinglogistics ...

APA

Internships at APA - APA Publishing

Washington, DC · On-site +1

Event planning and marketing expertise * Connections with peers and professionals both in the field ... Remote work interns may not work from the following states or U.S. territories: Alaska, Arkansas ...

ihs

Program Manager (Remote)

Arlington, VA · On-site +1

... Planning and Execution * Plan and execute EFA convenings, including roundtables, workshops, salons, and larger gatherings. * Translate EFA strategic priorities into event plans, agendas, timelines ...

GroundBreakers

Racial Equity Associate

Washington, DC · Remote

Supporting event planning and management for the Racial Equity Roundtable Series; * Collaborating ... remote due to the COVID-19 pandemic. We are guided by our team values of respect; empathy ...

GroundBreakers

Racial Equity Associate

Washington, DC · On-site +1

Supporting event planning and management for the Racial Equity Roundtable Series; * Collaborating ... remote due to the COVID-19 pandemic. We are guided by our team values of respect; empathy ...

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$14

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$45

How much do remote event planner jobs pay per hour?

As of May 29, 2026, the average hourly pay for remote event planner in Reston, VA is $31.68, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $36.78 per hour, depending on experience, location, and employer.

What Does an Event Planner Who Works Remotely Do?

The duties of a remote event planner focus on helping clients plan special events. In this work from home career, you communicate with each client to assess their needs for their special happening. You work on the telephone and internet to coordinate with vendors, find suitable venues that fit within the budget, and arrange things like the guest list and invitations. Event planners come up with a plan for the client and then contact them to provide updates during the preparation process. You may work remotely during planning, but you typically come to the venue to provide services during the event.

What are the key skills and qualifications needed to thrive as a Remote Event Planner, and why are they important?

To thrive as a Remote Event Planner, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a relevant degree or certification in event planning. Familiarity with virtual meeting platforms (like Zoom or Microsoft Teams), project management tools (such as Asana or Trello), and event management software is typically required. Excellent communication, problem-solving skills, and the ability to work independently make someone stand out in this role. These skills are important for successfully managing logistics, ensuring seamless virtual experiences, and satisfying client needs from a distance.

How do remote event planners effectively coordinate with vendors and clients in a virtual environment?

Remote event planners rely heavily on digital communication tools such as video conferencing, project management platforms, and collaborative documents to stay connected with vendors and clients. Building clear timelines, setting regular check-ins, and keeping detailed records help ensure everyone is aligned, even when working across different time zones. Developing strong written and verbal communication skills is essential, as much of the planning, problem-solving, and negotiation happen virtually. By leveraging these strategies, remote event planners can successfully manage all aspects of an event without being onsite.

What does a remote event planner do?

A remote event planner organizes and coordinates events such as conferences, weddings, meetings, or virtual gatherings from a remote location. They handle tasks like budgeting, vendor management, scheduling, and logistics, often using digital tools to communicate with clients and oversee event execution. Remote event planners must be skilled in virtual collaboration and problem-solving to ensure every detail runs smoothly, even from a distance.

What is the difference between Remote Event Planner vs Remote Conference Coordinator?

AspectRemote Event PlannerRemote Conference Coordinator
CredentialsEvent planning certifications, project management skillsEvent planning certifications, organizational skills
Work EnvironmentVirtual meetings, client interactions, vendor coordinationVirtual meetings, logistics management, attendee coordination
Employer & Industry UsageEvent planning agencies, corporate clients, nonprofitsConference centers, corporate events, associations
Search & Comparison IntentPeople comparing roles in event planningPeople looking into conference-specific roles

Remote Event Planners and Remote Conference Coordinators both work in event management, often remotely, and require similar skills like organization and communication. However, Remote Event Planners typically handle a broader range of events, including weddings and corporate functions, while Remote Conference Coordinators focus specifically on planning and executing conferences and large-scale meetings. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Remote Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Reston, VA? The most popular types of Event Planner jobs in Reston, VA are:
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What job categories do people searching Remote Event Planner jobs in Reston, VA look for? The top searched job categories for Remote Event Planner jobs in Reston, VA are:
What cities near Reston, VA are hiring for Remote Event Planner jobs? Cities near Reston, VA with the most Remote Event Planner job openings:
Remote Event Planner jobs near you

Operations and Logistics Coordinator (Remote)

Lumina Corps

Silver Spring, MD • Remote

$50K - $55K/yr

Full-time

Posted yesterday

Job description

Job Summary

Operations & Logistics Coordinators collaborate with event planners through planning, administrative tracking, data management, and quality control for client meetings and events as well as managing internal operations and accounting tasks that require strong attention to detail for managing and organizing data.

Essential Job Functions (What you'll do):

  • Independently coordinate logistics and operational activities for federal client meetings, conferences, trainings, and events conducted in virtual, hybrid, and in-person environments.
  • Analyze and resolve operational, scheduling, participant, vendor, and logistical issues to ensure successful event execution and client satisfaction.
  • Serve as a primary point of coordination and communication with meeting participants, speakers, vendors, and internal stakeholders regarding event logistics, reimbursements, Honoria, and compliance matters.
  • Interpret and apply Federal Travel Regulations (FTR), agency travel guidance, and client-specific meeting policies to support compliant meeting planning and reimbursement processes.
  • Support development and implementation of workflow improvements, operational efficiencies, quality control measures, and standardized procedures related to meeting logistics and internal operations.
  • Monitor project timelines, proactively identify risks or process gaps, and independently recommend and implement solutions to support operational effectiveness.
  • Coordinate vendor onboarding and documentation processes, including collection and review of W-9s, ACH information, and related compliance documentation while ensuring accuracy and data integrity across systems.
  • Collaborate with accounting and operations personnel regarding vendor payments, honoraria, reimbursements, reconciliations, and financial tracking activities.
  • Conduct periodic reconciliation and quality assurance reviews of vendor, participant, and operational data to ensure completeness, accuracy, and compliance with organizational standards.
  • Produce reports, documentation, and operational tracking materials to support project management, financial workflows, compliance activities, and leadership decision-making.
  • Maintain organized records and documentation in accordance with company procedures, client requirements, and applicable federal regulations.
  • Exercise sound judgment, professionalism, discretion, and strong attention to detail while managing multiple priorities and deadlines in a fast-paced client services environment.

Specifications/Qualifications

  • Excellent organizational skills with the ability to multi-task, prioritize and work independently.
  • A positive, solutions-oriented attitude, adaptable to various challenges and tasks.

Education and Experience Required

  • Bachelor's degree in related field
  • Minimum of 3 years of full-time work in logistics
  • Experience with federal government regulations and procedures

Knowledge, Skills, and Abilities Required

  • Demonstrated ability to independently manage operational logistics and coordinate multiple concurrent priorities and deadlines.
  • Strong analytical and problem-solving skills with the ability to identify operational challenges and recommend practical solutions.
  • Professional knowledge of federal government meeting planning, Federal Travel Regulations, reimbursement procedures, and event logistics coordination.
  • Ability to communicate effectively and professionally with federal clients, vendors, meeting participants, and internal stakeholders.
  • Experience developing or improving workflows, procedures, and operational processes.
  • Strong organizational skills and attention to detail with demonstrated ability to exercise sound independent judgment.
  • Proficiency in Microsoft Office applications, database systems, virtual meeting platforms, and Docusign.

Core Values

All employees are expected to uphold these values in their everyday work and interactions with colleagues and clients:

  • Illuminate new ideas
  • Serve the big purpose
  • Communicate with understanding
  • Commit to quality
  • Own your part
  • Embrace inclusivity

Lumina Corps is an equal opportunity employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.