Senior Event Planner Jobs in Reston, VA (NOW HIRING)

Washington, District of Columbia, United States

We are seeking a highly skilled and experienced Senior Event Planner to join our team. As a Senior Event Planner, you will be responsible for planning and executing large-scale national conferences and online events for government clients. Your expertise in event planning, particularly in utilizing Webex and other virtual platforms, will be crucial in delivering successful and impactful events. Preferred candidates will possess certifications such as SGMP (Society of Government Meeting Professionals) or CMP (Certified Meeting Professional).

• Plan, coordinate, and execute national conferences and online events for government clients, ensuring they align with client objectives and requirements.
• Collaborate closely with clients to understand their event goals, budget, and logistical needs, and provide expert advice on event planning strategies.
• Conduct comprehensive event planning, including venue selection, negotiation, and contract management for in‑person conferences.
• Utilize Webex and other virtual platforms to design, organize, and manage online events, ensuring seamless delivery of presentations, interactive sessions, and networking opportunities.
• Manage all aspects of event logistics, including budgeting, timeline development, registration processes, attendee management, and on‑site coordination.
• Coordinate with vendors, suppliers, and subcontractors to secure services, equipment, and resources necessary for event success.
• Develop and implement marketing and promotional strategies to attract a targeted audience and maximize event participation.
• Oversee event communication and engagement, including managing event websites, registration portals, email campaigns, and social media presence.
• Conduct thorough risk assessments and develop contingency plans to address any potential issues or emergencies during events.
• Lead and supervise event staff, including coordinators, assistants, and volunteers, ensuring effective teamwork and high‑quality deliverables.
• Evaluate event outcomes and prepare post‑event reports, analyzing attendee feedback, performance metrics, and overall event success.
• Stay updated on industry trends, best practices, and new technologies in event planning and virtual event management.

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience as an Event Planner, preferably with a focus on planning national conferences and online events for government clients.
• Strong proficiency in using Webex and other virtual event platforms, with the ability to navigate and troubleshoot technical issues effectively.
• Preferred certifications: SGMP (Society of Government Meeting Professionals) or CMP (Certified Meeting Professional).
• Extensive knowledge of event planning processes, logistics, and industry best practices.
• Exceptional organizational skills and attention to detail, with the ability to multitask and manage multiple events simultaneously.
• Strong negotiation and contract management abilities, with experience in venue selection and vendor negotiations.
• Excellent communication and interpersonal skills, with the ability to build relationships with clients, stakeholders, and event attendees.
• Proven leadership skills, with the ability to motivate and supervise event teams.
• Proficiency in event management software and tools for registration, attendee management, and data analysis.
• Flexibility to travel and work on‑site during events, including evenings and weekends as required.

We offer a competitive salary and benefits package, along with the opportunity to work on high‑profile events for government clients. If you are a seasoned event planner with expertise in national conferences and online events, and possess proficiency in Webex and virtual platforms, we invite you to apply for the position of Senior Event Planner.

To apply, please submit your resume, a cover letter highlighting your relevant experience, and any certifications you hold, such as SGMP or CM.