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Travel Event Planner Jobs in Reston, VA (NOW HIRING)

Coptic Orphans

Event Planner

Fairfax, VA · On-site

Research and identify the best travel and accommodation options for all staff involved in each ... in event planning.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Cape Fox Corporation

Event Planner

Washington, DC · On-site

$80K - $90K/yr

Job Title Event Planner Cape Fox subsidiary NAVAR is seeking a talented and experienced Event ... Travel Requirements 0 - 10% Job Requirements * Bachelor's Degree preferred * Minimum of 5 years of ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

Research and identify the best travel and accommodation options for all staff involved in each ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

SAIC

Joint Exercise Planner

Washington, DC

This position will have some Overseas travel to Austere Locations. Job Responsibilities: * Develop ... Additionally, you will be expected to lead the development of the Master Scenario Event List (MSEL)

KBR

Joint Force Operations Planner

Alexandria, VA

Travel Requirements: Minimal 0-20% to NCR region * Working Hours: Standard Qualifications: Required ... Rhythm Event Lead, in Major Staff Exercises * Graduate of an Advanced Warfare Planning School

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Travel Event Planner information

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How much do travel event planner jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for travel event planner in Reston, VA is $31.68, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $36.78 per hour, depending on experience, location, and employer.

What does a travel event planner do?

A Travel Event Planner organizes and coordinates events that require travel, such as destination weddings, corporate retreats, incentive trips, and conferences. They handle logistics like venue selection, transportation, accommodation, itineraries, and event schedules. Their role involves working closely with clients, vendors, and venues to ensure a smooth experience. They also manage budgets, contracts, and contingency plans to address any travel-related challenges.

What are the key skills and qualifications needed to thrive as a travel event planner?

A Travel Event Planner needs expertise in itinerary creation, vendor coordination, logistics management, and often a background in hospitality or event planning. Familiarity with event management software, reservation systems, and travel booking platforms, along with certifications like CMP (Certified Meeting Professional), is highly valued. Exceptional organizational skills, attention to detail, problem-solving abilities, and strong interpersonal communication help these professionals excel. These capabilities ensure seamless event execution, client satisfaction, and adaptability in a fast-paced, dynamic environment.

What are some of the most common challenges faced by travel event planners?

Travel Event Planners often navigate tight deadlines, last-minute changes, and the complexities of coordinating with multiple vendors across different time zones. Managing client expectations while ensuring budget compliance and adapting to unforeseen circumstances such as travel delays or venue issues is a frequent part of the job. Strong communication skills and resourcefulness are essential for tackling these challenges successfully. Many planners find the fast pace and variety of tasks rewarding, as it provides opportunities to develop creative solutions and build a strong professional network.

How do you become a travel event planner?

To become a travel event planner, you typically need a high school diploma or equivalent, along with experience in event planning, hospitality, or travel industries. Developing skills in organization, communication, and using planning tools like event management software is important, and obtaining certifications such as the Certified Meeting Professional (CMP) can enhance job prospects.

Is there a demand for travel event planners?

Travel event planners are in demand as organizations and individuals seek specialized assistance for organizing corporate events, conferences, and destination celebrations. The role requires strong organizational skills, knowledge of travel logistics, and often certification, with job growth driven by the increasing popularity of experiential and destination events.

What travel event planner jobs make the most money?

Senior travel event planners or those managing large-scale corporate or luxury events tend to earn the highest salaries in the field, often exceeding $70,000 annually. Experience, certifications, and the complexity of events significantly influence earning potential, with specialized skills in vendor negotiations and project management being valuable assets.

What are popular job titles related to Travel Event Planner jobs in Reston, VA?

For Travel Event Planner jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Travel Event Planner jobs in Reston, VA look for?

The top searched job categories for Travel Event Planner jobs in Reston, VA are:

What cities near Reston, VA are hiring for Travel Event Planner jobs?

Cities near Reston, VA with the most Travel Event Planner job openings:

Travel Event Planner jobs near you
Infographic showing various Travel Event Planner job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 10% Part Time, and 17% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $65,891 per year, or $31.7 per hour.

Event Planner

Coptic Orphans

Fairfax, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Event PlannerPurpose of the JobThe Event Planner is the primary operational executor of all Coptic Orphans events, working under the direction of the Campaign Manager to plan, coordinate, and deliver fundraising and public relations events of all sizes, including galas, fundraising dinners, 5K runs, and community gatherings. This role translates the Campaign Manager's strategic direction into seamless, well-executed events, managing all logistics, vendor relationships, timelines, and on-site operations from inception through post-event evaluation. Essential Functions and ResponsibilitiesEvent Coordination:Execute the day-to-day planning and operational delivery of all events under the direction of the Campaign Manager, managing logistics, scheduling, and cross-functional coordination across events of all sizes.Research and identify the best travel and accommodation options for all staff involved in each event, within the approved event budget, and manage detailed itineraries to ensure smooth, timely logistics for all stakeholders. Budget Tracking:Track and monitor all event expenditures, process invoices, and prepare budget reports for the Campaign Manager, ensuring spending remains within approved financial guidelines. Vendor and Venue Coordination:Research, evaluate, and coordinate venues and vendors to ensure all services meet organizational standards and budget parameters, as approved by the Campaign Manager. Manage all vendor communications, contracts, and delivery timelines. Communications Coordination:Coordinate with the Communications team to ensure all event promotional materials, scripts, invitations, and digital content are briefed, produced, and delivered on time in alignment with the event timeline.  On-site Event Support:Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and professional experience for all attendees. Post-event Evaluation:Collect and compile event feedback from attendees, vendors, and team members, and prepare a structured post-event report for the Campaign Manager covering outcomes, lessons learned, and recommendations for future events. Knowledge and SkillsBachelor's degree in Communication, English, Public Relations, Business Administration, Marketing, or a related field.1–3 years of professional experience in event planning.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as Outlook, Teams, and SharePoint.Ability to understand Arabic is required; reading and writing proficiency is a plus.Knowledge of Coptic culture is required.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Ability to work collaboratively in a team environment.Creative problem-solving skills, with the ability to handle stress in a fast-paced environment Travel Requirements and Working ConditionsDomestic travel may reach up to 30% of the time. Occasional international travel is expected. Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel. Working out of official hours and on weekends may be required. Our BenefitsCoptic Orphans offers a wide range of benefits, including comprehensive medical, dental, and vision coverage, life insurance, optional Short-term and Long-term Disability coverage, access to on-site fitness, an employee assistance program, and paid time off. Employees have the option to participate in a company-sponsored 403(b) retirement plan.
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