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Records Assistant Jobs in Racine, WI (NOW HIRING)

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for records assistant in Racine, WI is $17.41, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $18.94 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Racine, WI? The most popular types of Records jobs in Racine, WI are:
What job categories do people searching Records Assistant jobs in Racine, WI look for? The top searched job categories for Records Assistant jobs in Racine, WI are:
What cities near Racine, WI are hiring for Records Assistant jobs? Cities near Racine, WI with the most Records Assistant job openings:
Records Assistant jobs near you

CMMS Administrator/Facility Coordinator

Foxconn WI

Mount Pleasant, WI • On-site

$65K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Description
FII USA, Inc., a Foxconn Technology Group Company, is seeking a CMMS Administrator/Facility Coordinator to support the Facilities Department by managing and maintaining the Computerized Maintenance Management System (CMMS) and coordinating facility maintenance activities. Once a part of the team, you will be responsible for ensuring accurate tracking, scheduling, and documentation of maintenance activities while supporting regulatory compliance, operational efficiency, and reliability across all facility systems.
The CMMS Administrator/Facility Coordinator will oversee preventive maintenance scheduling, vendor coordination, and compliance tracking for building systems and assist the Facilities Department as needed.

Responsibilities
  • Administer and maintain the CMMS, ensuring all facility assets, maintenance schedules, and service histories are accurately entered and up to date.
  • Create, assign, and track work orders for daily, weekly, monthly, quarterly, and annual preventive maintenance (PM) activities.
  • Ensure completed work orders and PM records are properly documented, reviewed, and archived in the CMMS.
  • Generate reports related to maintenance activities, equipment performance, and regulatory compliance.
  • Train Facilities staff and contractors on proper CMMS usage, documentation standards, and data accuracy.
  • Develop and manage the preventive maintenance calendar for all facility systems, including HVAC, electrical, plumbing, and life safety equipment.
  • Coordinate with internal maintenance teams and external vendors to schedule repairs, inspections, and preventive maintenance services.
  • Monitor work order status and follow up to ensure tasks are completed on time and in accordance with established standards.
  • Assist with tracking inventory levels for maintenance supplies, tools, and spare parts.
  • Schedule and track required regulatory and safety inspections, including but not limited to: fire extinguisher inspections, fire pump testing, elevator inspections, backflow preventer testing, generator load testing, and other local, state, or federally mandated inspections
  • Maintain inspection reports, certifications, and records of corrective actions.
  • Coordinate with vendors to obtain quotes, schedule services, and ensure completion of required work.
  • Support compliance with OSHA, NFPA, and local building and safety codes.
  • Maintain facility documentation including floor plans, equipment manuals, service contracts, and maintenance records.
  • Assist with budget tracking, invoice processing, and documentation related to maintenance services.
  • Support facility projects, upgrades, and improvements by providing maintenance history and vendor coordination.
  • Other duties as assigned.


Qualifications
  • High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
  • 2+ years of experience in facilities coordination, maintenance administration, or CMMS management.
  • Experience in a commercial or industrial facility environment preferred.
  • Proficiency with CMMS software required.
  • Strong organizational skills and attention to detail; ability to manage multiple priorities.
  • Strong communication and interpersonal skills for collaboration with internal teams and external vendors.
  • Working knowledge of building systems and maintenance practices.
  • Proficient with Microsoft Office Suite (Excel, Word, Outlook).


Reasons you should work for us:
  • Comprehensive benefits package including medical, dental, and vision insurance coverage.
  • Basic life insurance and short-term disability coverage provided by employer.
  • Supplemental life insurance and long-term disability coverage options available.
  • 401K with employer contribution.
  • Personal, Vacation, and Holiday paid time off for all full-time employees.
  • Onsite Aurora Health & Wellness Center available for all employees.
  • Employees are continuously encouraged to learn and grow their careers in smart manufacturing.