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Records Assistant Jobs in Madison, WI (NOW HIRING)

| NORD

Maintenance Technician

Waunakee, WI · On-site

Develop maintenance SOP's, and maintain proper records. * Assist with day-to-day facility upkeep and manufacturing/distribution equipment repair and preventative maintenance. * Install, troubleshoot ...

The QTI Group

Part-time Office Manager

Madison, WI · On-site

$20/hr

... and maintain records Assist with planning for events, training sessions, or program activities Miscellaneous administrative tasks as requested Qualifications:Previous office or administrative ...

New

Brewinc Events

Communications Agent

Madison, WI

Maintain communication logs, reports, and customer records. * Assist in responding to inquiries, resolving concerns, and escalating issues when necessary. * Ensure messaging consistency in all ...

Acadia Healthcare

Medical Record Specialist

Madison, WI · On-site

... records to contract coders for processing, when applicable. • Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews. • Pick up discharge records from ...

Acadia Healthcare

Medical Record Specialist

Madison, WI · On-site

... records to contract coders for processing, when applicable. • Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews. • Pick up discharge records from ...

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Records Assistant information

See Madison, WI salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for records assistant in Madison, WI is $18.71, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $20.34 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Madison, WI? The most popular types of Records jobs in Madison, WI are:
What are popular job titles related to Records Assistant jobs in Madison, WI? For Records Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Madison, WI look for? The top searched job categories for Records Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Records Assistant jobs? Cities near Madison, WI with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,925 per year, or $18.7 per hour.

Maintenance Technician

| NORD

Waunakee, WI • On-site

Full-time

Re-posted 3 days ago

Job description

  • Install, troubleshoot, repair, and rebuild equipment.
  • Perform Preventive Maintenance on equipment.
  • Day to day facility upkeep.
  • Develop maintenance SOP's, and maintain proper records.
  • Assist with day-to-day facility upkeep and manufacturing/distribution equipment repair and preventative maintenance.
  • Install, troubleshoot, repair, and rebuild mechanical, pneumatic/hydraulic, HVAC and electrical/electronic equipment.
  • Record repairs and maintenance performed.
  • Ensure operation of machinery and mechanical equipment by completing preventive maintenance requirements on engines, motors, pneumatic tools, conveyor systems, and production machines; following diagrams, sketches, operations manuals, manufacturer's instructions, and engineering specifications; troubleshooting malfunctions.
  • Complete maintenance work by requested due dates.
  • Actively pursue measures to reduce downtime on plant equipment, identify opportunities and take measures to reduce waste.
  • Suggest cost-saving upgrades to equipment and changes to improve performance of equipment.
  • Source and order parts and supplies when needed.
  • Support continuous improvement activities and Kaizen events facility wide.
  • Oversee outside contractors when needed for mechanical and electrical repairs and maintenance.
  • Assist with the development and maintenance of SOPs and the Preventative Maintenance program.
  • Assists manager in overseeing major installation or repair projects.
  • The Maintenance Technician will be responsible for additional duties and tasks as directed by his or her supervisor.

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