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Records Assistant Jobs in Utah (NOW HIRING)

Pacs

Medical Records Assistant

Bountiful, UT · On-site

$20 - $23/hr

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

Cni

Land Records Clerk

Salt Lake City, UT · On-site

$17 - $19/hr

... minerals law. * Assist with inventory management and distribution of maps. * Schedules and ... Records meeting minutes and distributes to relevant parties. * Organizes office events, including ...

Allevio Care

Medical Records Clerk

Salt Lake City, UT · On-site

$15.50 - $19/hr

Audit records for completeness and resolve documentation discrepancies. * Enter and update patient ... Support billing, coding, and insurance documentation needs as required. * Assist with new patient ...

CenCore LLC

Legal Intern

Springville, UT · On-site

Maintain and organize legal files and records. * Assist with document review and data collection. * Attend meetings and take notes as needed. * Perform other duties assigned by the legal team.

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Budget Rent a Car of Kansas City, Omaha, Wichita, and Memphis

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Security Guard

Salt Lake City, UT · On-site

$15 - $16.73/hr

Maintain security and gate log records * Assist customers with directions and direct traffic as needed * Supervise and operate gate security equipment * Maintain situational awareness and supervise ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for records assistant in Utah is $16.90, according to ZipRecruiter salary data. Most workers in this role earn between $13.99 and $18.37 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Utah? The most popular types of Records jobs in Utah are:
What are popular job titles related to Records Assistant jobs in Utah? For Records Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Utah look for? The top searched job categories for Records Assistant jobs in Utah are:
What cities in Utah are hiring for Records Assistant jobs? Cities in Utah with the most Records Assistant job openings:
Records Assistant jobs near you

Student Records Assistant

ROCKY MTN UNIVERSITY OF HEALTH

Provo, UT • On-site

$16 - $17.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

COMPENSATION & BENEFITS

Expected Pay Rate: $16.00-$17.50 hourly
(Pay is commensurate with experience and qualifications.)

Benefits & Perks:

RMU offers a comprehensive benefits and perks package, which includes:

  • Four weeks of paid holidays in addition to accrued paid time off
  • Comprehensive medical, dental, and vision coverage
  • Employer‑matched HSA and 401(k) with immediate vesting
  • Life and disability insurance
  • Tuition discounts, tuition reimbursement, and professional development funding
  • Mental health counseling and wellness resources
  • Financial wellness coaching and retirement planning support


WORK ENVIRONMENT & SCHEDULE

This is an on-campus, office-based role within the Registrar’s Office that will work 32 hours a week. Work is primarily sedentary, involving extended periods of sitting, computer use, and communication via phone and email. Standard business hours apply, with occasional support required for events such as commencement.


ABOUT THE ROLE

The Student Records Assistant supports the daily operations of the Registrar’s Office by maintaining accurate student records, assisting with records processing, and providing frontline service to students, faculty, staff, and external stakeholders.


WHY THIS ROLE MATTERS

This role ensures the accuracy, integrity, and timely processing of student academic records, which are critical for student success, institutional compliance, and effective university operations. The position directly impacts students’ academic progress, and access to essential services


WHAT YOU WILL DO

  • Provide customer service to students, alumni, faculty, and staff in person, by phone, and online
  • Process transcript requests, enrollment verifications, and other student record requests accurately and efficiently
  • Maintain and manage official student files in accordance with record retention policies
  • Assist with administration of the Student Information System (SIS) and related enrollment and registration processes
  • Monitor and assist with student activity in learning management systems
  • Support academic progress tracking and processes such as Incomplete and In Progress statuses
  • Assist in graduation processing, including degree audits and commencement coordination
  • Provide administrative support such as managing shared inbox communications and assisting with classroom scheduling


WHAT WE ARE LOOKING FOR (REQUIRED QUALIFICATIONS)

Education

  • High school diploma or equivalent

Experience & Skills

  • Strong computer skills including Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Meticulous attention to detail and organizational skills
  • Ability to handle confidential information with integrity
  • Ability to work independently and manage multiple tasks
  • Problem-solving and critical thinking abilities


PREFERRED QUALIFICATIONS

  • Experience working in a Registrar’s Office or higher education environment
  • Familiarity with student information systems (SIS)
  • Knowledge of FERPA regulations and student record compliance
  • Experience with online or distance education environments


ABOUT ROCKY MOUNTAIN UNIVERSITY OF HEALTH PROFESSIONS

Rocky Mountain University of Health Professions (RMU) is a graduate‑level institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidence‑based curricula, collaborative learning, and a commitment to ethical and inclusive practice.

RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.


EQUAL OPPORTUNITY & ACCOMMODATION

RMU is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodation to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.

Employment with the university is at‑will, unless otherwise provided by applicable state law.