ZipRecruiter

Log In

1

Records Assistant Jobs in Utah (NOW HIRING)

Salt Lake City

Minutes And Records Clerk

Salt Lake City, UT · On-site

$16 - $21/hr

May assist with the development of records management practices for various departments of the City. * Performs other duties as assigned. MINIMUM QUALIFICATIONS: * High school graduation or GED ...

previous pagenext page

Showing results 21-40

All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Utah

Records Assistant information

See Utah salary details

$7

$16

$27

How much do records assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for records assistant in Utah is $16.90, according to ZipRecruiter salary data. Most workers in this role earn between $13.99 and $18.37 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Utah? The most popular types of Records jobs in Utah are:
What are popular job titles related to Records Assistant jobs in Utah? For Records Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Utah look for? The top searched job categories for Records Assistant jobs in Utah are:
What cities in Utah are hiring for Records Assistant jobs? Cities in Utah with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $35,162 per year, or $16.9 per hour.

Minutes And Records Clerk

City of Salt Lake City

South Salt Lake, UT • On-site

$15.25 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Position Title:
Minutes And Records Clerk
Job Description:
Under the direction of the City Recorder the Minutes & Records Clerk performs a variety of technical and clerical support functions to collect, record, track, manage and provide accessibility to all official City records, legislative actions, and executive actions. Tasks may include, writing or editing of web copy, contract processing or other-related tasks, digital file access development, posting notices, attending legislative or administrative public body meetings for a variety of task fulfillment, including minutes, Open & Public Meeting Act adherence and responsibly managing confidential material. Incumbents in this position are fluent in the Recorder's Office general operations and are expected to cross-train and function in various assignments/areas as need and demand dictates.
Position requires an understanding of complex record retention requirements and systems ability to capture legislative discussions and concepts into concise terminology, a capacity to manage multiple projects or tasks, and an ability to pay close attention to legislative and legal record details. This position may perform some or all duties listed below in the typical duties section.
This position is eligible for full city benefits, including:
  • Health Insurance
  • Dental, Vision and Life Insurance
  • Paid vacation and personal leave
  • 6-12 weeks of paid parental leave available
  • Retirement contributions toward a pension plan and/or 401(k)
  • A robust Employee Assistance Plan (EAP)
  • Up to $4,000 tuition reimbursement annually
  • Discounted supplemental benefits like pet insurance and legal services

TYPICAL DUTIES:
  • Attends City Council, RDA and other meetings as assigned. Meetings may be held digitally, off-site or in the anchor location at a City building and prepares official minutes ensuring the technical accuracy of the Entity's recorded actions.
  • Tracks and processes all paperwork associated with Council and RDA actions including ordinances, resolutions, supporting legal documents.
  • Converts agendas and minutes to the City's computerized formats for distribution and access on City intra and internet sites.
  • Utilizes computerized tracking systems, to monitor progress or coordinate with designated staff for future action on Council items that are carried forward.
  • Routes correctly the Council legislation to the repository and the codifier as needed.
  • Maintains, proofreads, and updates content for Salt Lake City Recorder's office websites. Ensuring information is transparent and accessible for the public.
  • Assists with the contract routing process and required scanning
  • Reviews and builds/document metadata in designated Recorder repository
  • Completes research to obtain archived records from in-office, digital or off-site storage records.
  • Ensures the timely and accurate publication of ordinances, resolutions, public hearing issues and dates, and other required legal notices; working closely with newspaper personnel to obtain, review and authorize postings for City requirements to fulfill newspaper publication deadlines.
  • May serve as a backup for vouchers and requisitions election support, and GRAMA requests. and digital record development when necessary.
  • Receives and issues legal documents for the Recorder's Office as required by Utah State Code. Provides front counter assistance in researching City records for the general public and City department personnel. Provides information and referrals as well as reviews written document requests for completeness.
  • Coordinate and arrange for the Oath of Office and Outgoing Meetings and Receptions for City Elected Officials who are elected every two years or who may be appointed to fill a vacant Council seat.
  • Experience with event planning activities and ability to coordinate with an identified committee for the transition of elected officials.
  • May assist with the development of records management practices for various departments of the City.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
  • High school graduation or GED equivalent and one year experience performing related office tasks, records research, or record-keeping duties. Directly related experience and education may be substituted one for the other on a year-for-year basis.
  • Possession or ability to become a Utah State Notary Public within three months of hire.
  • Ability to accurately record and transcribe legislative actions, ability to capture legislative discussions and concepts into concise terminology.
  • Knowledge of and experience with parliamentary procedures and application to the transcription of official, recorded meetings.
  • Demonstrated ability to utilize a personal computer and various software applications, including MS Office products, Internet, and general office software. Knowledge of PrimeGov, Laserfiche or Adobe is recommended.
  • Ability to establish and maintain confidence, trust, and effective working relationships with the general public, elected officials, other department heads, employees, and officials of other jurisdictions.
  • Ability to make independent decisions in accordance with laws, ordinances, regulations and city policies.
  • Ability to lift and transport records (40-50 lbs.) to meetings, or storage facilities.
  • Ability to operate various standard office equipment and other specified technical equipment.

DESIRED QUALIFICATIONS:
  • Experience with multi-layered, electronically indexed records maintenance systems.
  • Experience with proficiency in summarizing content for reports or meeting minutes.
  • Experience with event planning
  • Working knowledge of project management software (Asana), Laserfiche, Microsoft Office Professional products, i.e., Excel, Word, Access, Outlook. Also, working knowledge of an imaging system. Excellent customer service and verbal and written communication skills. Ability to take directions and work independently. Knowledge of records management and basic office filing desirable.

WORKING CONDITIONS:
  • Generally comfortable working conditions. Intermittent sitting, standing, walking. Occasional exposure to warehouse/storage facility locations and elements. Occasional lifting and transporting of materials, 40-50 lbs.
  • Irregular working hours as needed to attend and record various Entity meetings and election processes.
  • Exposure to stress as a result of human behavior, Council deadlines and the demands of the position.
  • Frequent, prolonged exposure to computer terminal display screens.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$22.93 - $39.64
DEPARTMENT
Attorney Office
Full Time/Part Time:
Full time
Scheduled Hours:
40

Apply