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Records Assistant Jobs in Iowa (NOW HIRING)

Sac and Fox Tribe of Iowa

Carpentry Trainer

Tama, IA · On-site

$46K - $65K/yr

Organize, file and maintain daily records * Assist in the coordination of service call & mechanical construction projects * Assist in the planning & coordination of on the job and learning lab ...

Meskwaki Nation

Carpentry Trainer

Tama, IA · On-site

$46K - $65K/yr

Organize, file and maintain daily records * Assist in the coordination of service call & mechanical construction projects * Assist in the planning & coordination of on the job and learning lab ...

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Records Assistant information

See Iowa salary details

$7

$17

$28

How much do records assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for records assistant in Iowa is $17.44, according to ZipRecruiter salary data. Most workers in this role earn between $14.47 and $18.94 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Iowa?

The most popular types of Records jobs in Iowa are:

What are popular job titles related to Records Assistant jobs in Iowa?

For Records Assistant jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Iowa look for?

The top searched job categories for Records Assistant jobs in Iowa are:

What cities in Iowa are hiring for Records Assistant jobs?

Cities in Iowa with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Iowa as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $36,278 per year, or $17.4 per hour.

Receptionist/Medical Records

Mississippi Valley Surgery Center

Davenport, IA

$15.75 - $19/hr

Full-time

Posted 27 days ago

Job description

Mississippi Valley Surgery Center is seeking a dependable, organized, and patient-focused individual to join our team in a full-time Receptionist / Medical Records position.

This position supports both front-desk reception and medical records functions. As one of the first people our patients and visitors encounter, this individual must provide excellent customer service in a kind and professional manner while maintaining accurate, secure, and confidential information.

Primary Responsibilities

  • Greet and register patients in a friendly and professional manner.
  • Verify patient demographics, insurance information, identification, and required documentation.
  • Collect applicable copayments, deductibles, and other patient-responsibility amounts.
  • Answer and route telephone calls and assist patients, visitors, physicians, and staff.
  • Prepare patient charts and registration packets for upcoming procedures.
  • Review patient paperwork for accuracy, required signatures, and correct patient identification.
  • Scan, index, file, organize, retrieve, and maintain electronic and paper medical records.
  • Review medical records for completeness and obtain missing documentation, reports, or signatures.
  • Accurately enter information from patient medical-record charts into the electronic health record system.
  • Process authorized medical-record requests and releases of information.
  • Protect the privacy, confidentiality, accuracy, and security of all patient information.
  • Complete additional front-office and medical-record duties as assigned.

Qualifications

  • High school diploma or GED required.
  • Previous medical office, patient registration, or medical records experience preferred.
  • Maintains a positive, respectful, and team-oriented work environment.
  • Strong customer service, communication, computer, typing, and data-entry skills.
  • Excellent attention to detail, accuracy, organization, and time management.
  • Ability to manage multiple priorities in a fast-paced healthcare environment.
  • Ability to work independently, take initiative, and complete responsibilities without ongoing direction or supervision.
  • Knowledge of HIPAA, medical terminology, and insurance processes preferred.
  • Dependable attendance and punctuality are required.

Schedule

This is a full-time position with hours that vary based on the operating room surgical schedule. Applicants must have the flexibility to work shifts beginning as early as 5:00 a.m. and ending as late as 4:00 p.m.


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