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Rebate Administrator Jobs (NOW HIRING)

Bunzl

Billing Administrator

Scotia, NY · On-site

$22 - $24/hr

As a Billing & Pricing Administrator , you'll provide clerical and accounting support across sales ... Maintain rebate files and supporting documentation. * Generate and distribute monthly price change ...

Cardinal Health

... of GPO admin fee payouts, ensuring absolute predictability and timeliness. * Proactively reduce rebate true-ups and mitigate operational process risk by aggressively tracking root causes and ...

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Rebate Administrator information

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$34K

$110.3K

$192.5K

How much do rebate administrator jobs pay per year?

As of Aug 9, 2026, the average yearly pay for rebate administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a rebate administrator?

A Rebate Administrator is responsible for managing rebate programs, ensuring accurate processing, and maintaining compliance with company policies and regulations. They analyze rebate claims, verify eligibility, and coordinate payments to customers or vendors. Additionally, they generate reports, track rebate performance, and collaborate with internal teams to improve rebate processes. Strong attention to detail and knowledge of financial systems are crucial for success in this role.

What are the key skills and qualifications needed to thrive in the rebate administrator position, and why are they important?

To thrive as a Rebate Administrator, you need strong attention to detail, organizational skills, and experience with data entry or accounting, often supported by a background in business administration or finance. Familiarity with ERP systems, Microsoft Excel, and rebate management software is commonly required. Excellent communication, problem-solving skills, and the ability to manage deadlines help candidates stand out in this role. These skills ensure the accurate and timely processing of rebates, effective collaboration with internal teams, and high levels of customer satisfaction.

What are the typical daily responsibilities of a rebate administrator?

As a Rebate Administrator, your typical day involves reviewing and processing rebate claims, verifying eligibility and documentation, and entering data accurately into company systems. You’ll also communicate with vendors, customers, and internal departments to resolve discrepancies or gather missing information. Additionally, you may generate reports, track the status of rebate claims, and help maintain compliance with company policies and contractual agreements. The role generally requires strong organizational skills and frequent collaboration with both finance and sales teams.

What is rebate administration?

Rebate administration involves managing and processing rebate programs offered by companies to customers or partners. It includes tasks such as verifying eligibility, calculating rebate amounts, maintaining records, and ensuring timely payments, often using specialized software. Effective rebate administration helps companies track program performance and ensure compliance with terms.
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Rebate Administrator jobs near you
Infographic showing various Rebate Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $110,278 per year, or $53 per hour.

Customer Service Administrator

PHC Corporation of North America

Wood Dale, IL • On-site

$28 - $30/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Customer Service Administrator

Joining the PHC Group means becoming a vital player in one of the world's foremost producers and suppliers of top-tier laboratory equipment. Operating in the dynamic biomedical and diagnostics sectors, we cater to a diverse and expanding range of life science facilities. Our products are essential tools for researchers and professionals in pharmaceuticals, biotechnology, and healthcare, making a meaningful impact on advancements in these fields. Your role with us will be an integral part of this impactful journey.

About the opportunity: The primary responsibility of this position will be to support the customer service team and other functional departments with various tasks related to servicing the customer.

Location: This is a hybrid position that reports onsite to our Wood Dale office on Tuesdays and Thursdays.

What you will be doing:

  • Maintain electronic files including freight and inside delivery providers, win-wins, parts pricing, and any other information to support the order fulfillment activities.
  • Acquire and prepare information for submission of new account set-up in the Microsoft Dynamics AX system.
  • Work with the CSR team and Accounting to process Credit and Debit Memos.
  • Prepare and distribute daily sales booking report.
  • Process all customer rebates and energy rebates.
  • Enter invoices into customer portals.
  • Review open order reports and work with CSRs to release shipments to the warehouse.
  • Process RMAs and related activity.
  • Assist MOD shop with updating scheduling report and ensure all order confirmations are sent and entered.
  • Support Accounting with troubleshooting issues related to late payments/invoice issues.
  • Review open order report to ensure all new Rep changes are updated and sales order is current.
  • Gather customer information to add to customer profiles and data bases as part of customer account setup process.

What you need for success:

  • 3-5 years of related experience in a customer service position.
  • Associates or Bachelors degree in Business Administration, Communications, or a related field preferred.
  • Proficiency in Microsoft Excel and Word
  • Experience using an ERP system required; Dynamics AX preferred.
  • Experience working with customer portals (Ariba, COUPA, etc.).

The hiring range for this position is: $28-$30/hr plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. PHCNA offers a wide range of benefits, including medical, dental, vision, 401k, holiday pay, vacation and more.

Building an Inclusive Culture: We are a company that brings varying backgrounds, ideas, and points of view to inventing on behalf of all customers. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We are committed to diversity, equity, and inclusion, and leveraging our unique perspectives to scale our impact and growth.

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