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Rebate Administrator Jobs (NOW HIRING)

MONTAGE DEVELOPMENT INC

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Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Initiate, track, and process manufacturer rebate programs. * Maintain organized digital and ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Initiate, track, and process manufacturer rebate programs. * Maintain organized digital and ...

The Hunton Group

Pricing Administrator

Houston, TX · On-site

... Administrator to join our team at our Central Green location in zip code: 77032 . The selected ... Administrates the rebate and incentive claims and sales plans * Reviews and processes credit/rebill ...

Terumo Corporation

Contract Administrator

Somerset, NJ · On-site

Audit Incentive Rebates. e. Prepare monthly, quarterly, and annual supporting rebates reports. 6. ... Contract Administrator must understand the overarching landscape and nuances in accounts to best ...

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Rebate Administrator information

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$34K

$110.3K

$192.5K

How much do rebate administrator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for rebate administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a rebate administrator?

A Rebate Administrator is responsible for managing rebate programs, ensuring accurate processing, and maintaining compliance with company policies and regulations. They analyze rebate claims, verify eligibility, and coordinate payments to customers or vendors. Additionally, they generate reports, track rebate performance, and collaborate with internal teams to improve rebate processes. Strong attention to detail and knowledge of financial systems are crucial for success in this role.

What are the typical daily responsibilities of a rebate administrator?

As a Rebate Administrator, your typical day involves reviewing and processing rebate claims, verifying eligibility and documentation, and entering data accurately into company systems. You’ll also communicate with vendors, customers, and internal departments to resolve discrepancies or gather missing information. Additionally, you may generate reports, track the status of rebate claims, and help maintain compliance with company policies and contractual agreements. The role generally requires strong organizational skills and frequent collaboration with both finance and sales teams.

What are the key skills and qualifications needed to thrive in the rebate administrator position, and why are they important?

To thrive as a Rebate Administrator, you need strong attention to detail, organizational skills, and experience with data entry or accounting, often supported by a background in business administration or finance. Familiarity with ERP systems, Microsoft Excel, and rebate management software is commonly required. Excellent communication, problem-solving skills, and the ability to manage deadlines help candidates stand out in this role. These skills ensure the accurate and timely processing of rebates, effective collaboration with internal teams, and high levels of customer satisfaction.

What is rebate administration?

Rebate administration involves managing and processing rebate programs offered by companies to customers or partners. It includes tasks such as verifying eligibility, calculating rebate amounts, maintaining records, and ensuring timely payments, often using specialized software. Effective rebate administration helps companies track program performance and ensure compliance with terms.
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Rebate Administrator jobs near you
Infographic showing various Rebate Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $110,278 per year, or $53 per hour.

Part-Time Contract Administrator / Purchasing Support

MONTAGE DEVELOPMENT INC

Calabasas, CA • On-site

$25 - $30/hr

Part-time

Re-posted 22 days ago

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Job description

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and Construction teams. This role is responsible for tracking deadlines, maintaining project documentation, assisting with change orders, homeowner manuals, rebate programs, issuing contracts and supporting special projects as needed.

Key Responsibilities:

  • Assist the Purchasing Department with monitoring and following up on vendor, material, and subcontractor deadlines.
  • Issue subcontractor agreements.
  • Maintain and update the Purchasing Tracker to ensure all procurement items are current and accurate.
  • Set up and maintain OSHA manuals and jobsite compliance documentation.
  • Prepare, organize, and administer project Change Orders, ensuring proper documentation and approvals.
  • Create and assemble Homeowner Manuals for project closeout and turnover, ensuring all closeout documentation is completed accurately and supporting the successful completion and final closeout of project(s)
  • Initiate, track, and process manufacturer rebate programs.
  • Maintain organized digital and physical filing systems for contracts, warranties, rebates, and compliance documents.
  • Coordinate with vendors, suppliers, and internal teams to ensure timely submission of required documentation.
  • Assist the Construction Department with special projects and administrative tasks as needed.

Qualifications:

  • Strong organizational and administrative skills.
  • Excellent follow-up and deadline management abilities.
  • Required experience in construction administration, purchasing, or project coordination
  • Familiarity with OSHA compliance documentation is a plus.
  • Proficient in Microsoft Office (Excel, Word, Outlook) and project management software. Mastery of Procore, and Bluebeam Revu.
  • Strong written and verbal communication skills.
  • Ability to multitask and work in a fast-paced environment.
  • Detail-oriented with strong problem-solving skills.

Schedule:

Part-Time in office (28 hours maximum per week)

Work Environment:

  • Must be available during regular business hours for team communication, meetings, and deadline follow-up.

Company Description

Montage operates as a developer–builder, meaning you will collaborate closely with project managers, superintendents, architects, and accounting teams. This integration allows you to understand scope, sequencing, and constructability—making purchasing more effective, proactive, and respected across the organization.