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Purchasing Department Assistant Jobs (NOW HIRING)

PACE Supply

Purchasing Assistant

Rohnert Park, CA · On-site

$21 - $27.25/hr

The Purchasing Assistant plays a crucial role in supporting Buyers within the Purchasing Department by offering technical and administrative assistance in the procurement process. The primary focus ...

DR Horton, Inc.

Purchasing Assistant

Honolulu, HI · On-site

$18.75 - $24.25/hr

Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department ... The right candidate will support the purchasing department with a variety of clerical tasks.

DR Horton

Purchasing Assistant

Honolulu, HI · On-site

$18.75 - $24.25/hr

Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department ... The right candidate will support the purchasing department with a variety of clerical tasks.

NextDeavor Inc.

Purchasing Assistant

Irvine, CA

$20 - $25/hr

... Department by handling clerical and administrative tasks that keep procurement processes moving. Your work impacts procurement, vendors, and internal stakeholders by ensuring purchase orders and ...

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... internal departments, affiliates, and external organizations Schedule appointments and place ... purchasing, organization, and inventory of office and program supplies; prepare requisitions for ...

Brown University Health

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... internal departments, affiliates, and external organizations Schedule appointments and place ... purchasing, organization, and inventory of office and program supplies; prepare requisitions for ...

Brownhealth

Department Assistant

Johnston, RI · On-site

$18.13 - $29.90/hr

... internal departments, affiliates, and external organizations Schedule appointments and place ... purchasing, organization, and inventory of office and program supplies; prepare requisitions for ...

Mechanical One

Purchasing Assistant HVAC

Orlando, FL · On-site

$17.75 - $22.75/hr

Continuous coaching and plenty of growth The Purchasing Assistant - HVAC is responsible for supporting the purchasing department in procuring HVAC parts, equipment, and supplies. This role involves ...

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How much do purchasing department assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for purchasing department assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What cities are hiring for Purchasing Department Assistant jobs?

Cities with the most Purchasing Department Assistant job openings:

What are the most commonly searched types of Purchasing Department jobs?

The most popular types of Purchasing Department jobs are:

What states have the most Purchasing Department Assistant jobs?

States with the most job openings for Purchasing Department Assistant jobs include:

Purchasing Department Assistant jobs near you

Department Assistant 2

Case Western Reserve University

Cleveland, OH • On-site

$19.32/hr

Full-time

Medical, Retirement, PTO

Re-posted 4 days ago

Case Western Reserve University rating

8.9

Company rating: 8.9 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

33rd of 620 rated colleges and universities

Job description

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
Working under general direction of the chair, the Department Assistant 2 will directly support the department of Periodontics. The department assistant will handle the day-to-day administrative and secretarial aspects of the department by providing professional support to the department chair, faculty, staff and students. Assignments may be long term and require the department assistant to rely on own resources in task accomplishment.
ESSENTIAL FUNCTIONS
  1. Coordinate/perform secretarial/typing functions. Provide direct assistance and typing of instructional materials, reports, layout and design of promotional pieces, surveys, etc., tallying of raw data for permanent records. Proofread, edit and type documents and reports. (10%)
  2. Assist in the preparation of department and individual manuscripts for journal publication. (10%)
  3. Maintain graduate program manuals for department. (10%)
  4. Coordinate the department purchasing and accounts payable transactions; p-card purchases, online purchasing requests, check requests, Fisher and OfficeMax. Provide follow up on all inquiries regarding purchase requisitions and orders with vendors and internal Case Western Reserve University departments. Manage department p-card orders and monthly verification of charges. Submit monthly reports to the school's p-card administration with original receipts attached on a timely basis. Secure supervisor signature as approval to order product. (10%)
  5. Set up interviews for the department faculty and student applicants. (10%)
  6. Post exam/quiz questions to ExamSoft, Canvas, etc. Maintain course records and student grades for classes. Calculate grades, produce and cross-reference statistical reports as requested. (10%)
  7. Prepare academic and professional correspondence, including letter of recommendation regarding faculty and students. (10%)
  8. Serve as the department's administrative contact. Distribute/disseminate information to staff within the administrative and clinical areas of department. Serve as liaison between the department and other administrative sections of the School of Dental Medicine and university. (10%)
  9. Coordinate the submission of annual progress and final reports and no cost extensions. Maintain the files and documentation for each grant. Monitor the spending of grant monies, including all sub accounts. Monitor the eRA Commons for reporting deadlines. Verify expense reports/budgets for individually funded projects to ensure proper charges. Submit request for non-salary journals to the dental finance office. If the department has any funded projects, the department contact will verify with the principal investigator the percent effort to be charged to the grant each month. Submit effort report for funded projects monthly to the dental finance office. (10%)
  10. Work directly with the Dental Office of Graduate Studies administrator concerning changes in department graduate students status as needed. (10%)

NONESSENTIAL FUNCTIONS
Perform other duties as assigned. (<1>
CONTACTS
Department: Daily contact with department chair, program director, faculty, residents and staff to share information.
University: Occasional contact with Immigration Services and the Office of Research Compliance to discuss legal and compliance issues. Occasional contact with Purchasing and Accounts Payable to exchange information.
External: Occasional contact with lecturers and vendors to facilitate meetings and events.
Students: Daily contact with students to exchange information.
SUPERVISORY RESPONSIBILITIES
No staff supervisory responsibility.
QUALIFICATIONS
Experience : 3 to 5 years of experience in a secretarial and or administrative field, 1 year of pre- or post- award research administration preferred.
Education: High school education required; some college is preferred.
REQUIRED SKILLS
  1. Strong organizational skills.
  2. Basic accounting skills required to perform financial duties.
  3. Ability to work in a fast-paced office environment with a diverse group of people. Ability to prioritize and multi-task.
  4. Ability to work independently often under deadline pressure.
  5. Excellent oral and written communication skills.
  6. Experience with MS Office, PowerPoint, Excel and e-mail.
  7. Ability to utilize library resources to locate research materials.
  8. Willingness to learn and work with artificial intelligence (AI) tools and technologies.
  9. Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
  10. Ability to meet consistent attendance.
  11. Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS
General office setting. The employee will perform repetitive motion using computer mouse and keyboard to type. This position is eligible for the staff hybrid work program.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
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