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Purchasing Department Assistant Jobs in California

Innex, Inc.

PURCHASING ASSISTANT

Montclair, CA

$19 - $24.50/hr

... motivated Purchasing Assistant with 2+ years' experience that will provide purchasing ... Screens incoming calls, responds to routine inquiries from internal departments and external ...

DR Horton, Inc.

Purchasing Assistant

Los Angeles, CA · On-site

$20.50 - $26.50/hr

D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks.

22nd Century Technologies

Purchasing Assistant

Irvine, CA · On-site

$20.50 - $26.25/hr

Duration: 6+ Months Perform various clerical tasks and provide administrative and staff support to the organization, with particular focus on the Purchasing Department, to include Purchasing and any ...

22nd Century Technologies

Purchasing Assistant

Irvine, CA · On-site

$20.50 - $26.25/hr

Duration: 6+ Months Perform various clerical tasks and provide administrative and staff support to the organization, with particular focus on the Purchasing Department, to include Purchasing and any ...

PACE Supply

Purchasing Assistant

Rohnert Park, CA · On-site

$21 - $27.25/hr

The Purchasing Assistant plays a crucial role in supporting Buyers within the Purchasing Department by offering technical and administrative assistance in the procurement process. The primary focus ...

NextDeavor Inc.

Purchasing Assistant

Irvine, CA · On-site

$20 - $25/hr

... Department by handling clerical and administrative tasks that keep procurement processes moving. Your work impacts procurement, vendors, and internal stakeholders by ensuring purchase orders and ...

Lennar

Purchasing Coordinator

Roseville, CA · On-site

$19.96 - $32/hr

Perform filing, copying, and other administrative tasks within the department. * Assist Purchasing with bidding for new projects. * Interface with the Accounting Department to ensure timely payment ...

Lennar Homes

Purchasing Coordinator

San Diego, CA · On-site

$19.64 - $32/hr

Perform filing, copying, and other administrative tasks within the department. Assist Purchasing with bidding for new projects. Interface with the Accounting Department to ensure timely payment for ...

Lennar

Purchasing Coordinator

San Diego, CA

$19.64 - $32/hr

Perform filing, copying, and other administrative tasks within the department. * Assist Purchasing with bidding for new projects. * Interface with the Accounting Department to ensure timely payment ...

Lennar

Purchasing Coordinator

San Diego, CA · On-site

$19.64 - $32/hr

Perform filing, copying, and other administrative tasks within the department. * Assist Purchasing with bidding for new projects. * Interface with the Accounting Department to ensure timely payment ...

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Purchasing Department Assistant information

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What are the most commonly searched types of Purchasing Department jobs in California?

The most popular types of Purchasing Department jobs in California are:

What cities in California are hiring for Purchasing Department Assistant jobs?

Cities in California with the most Purchasing Department Assistant job openings:

Purchasing Department Assistant jobs near you

PURCHASING ASSISTANT

Innex, Inc.

Montclair, CA

$19 - $24.50/hr

Full-time

Re-posted 3 days ago

Job description

Overview:

Growing manufacturing/distribution company in Pomona, CA., has an immediate opening for an energetic, self-motivated Purchasing Assistant with 2+ years’ experience that will provide purchasing/administrative support to our company’s busy purchasing department. We are looking for a hard-working individual with a high level of attention to detail and the ability to learn quickly, and handle a variety of purchasing-related job duties effectively and efficiently.

Job Duties Include:

  • Screens incoming calls, responds to routine inquiries from internal departments and external sources.
  • Collects, reviews, and analyzes data, prepares presentations, reports, spreadsheets, as needed by the purchasing team.
  • Handles inventory levels and forecast needs for ordering new merchandise; ensures that quantities, shipping information and costs associates with purchases are accurate. Maintains purchasing department inventory control database, an sets-up a schedule to discontinue inactive inventory.
  • Regularly communicates directly with vendors and suppliers (coordinates delivery schedules, communicates price changes and product availability, and interacts with internal departments to complete orders and maintain accuracy of records).
  • Participates in the vendor negotiation process that involves reviewing vendor contracts, product quality, availability of products, on-time shipment deliveries, and works with vendors as needed to resolve discrepancies.
  • Collaborates with internal and external departments to promote Brands on a schedule or timeline, depending on inventory levels.
  • Assists with processing orders (verifying completeness and accuracy of orders).
  • Prepares memos, purchasing reports, emails, correspondence, and research data for relevant internal departments.
  • Schedules and coordinates meetings, travel arrangements, and other group activities related to purchasing department.
  • Works with purchasing team to learn the company’s internal processes and purchasing controls and general aspects of the job.

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