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Purchasing Department Assistant Jobs (NOW HIRING)

Colonial Wholesale Distributing

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Administrative Assistant - Purchasing Department

Tampa, FL · On-site

$22 - $23/hr

Job Purpose As an Administrative Assistant you will provide essential support to the Purchasing Department by assisting with purchase orders, email communication, new item creation, and ...

Berks Libraries

... central purchasing functions and related duties in accordance with established department ... Train, assist and guide end users in the regulations and procedures regarding procurement. This ...

LHH US

Purchasing Assistant

Tempe, AZ

$28/hr

Coordinate with Accounting, Warehouse, Operations, and other internal departments * Maintain spreadsheets, reports, and purchasing trackers * Assist with inventory and supply tracking as needed

Innex, Inc.

PURCHASING ASSISTANT

Montclair, CA

$19 - $24.50/hr

... motivated Purchasing Assistant with 2+ years' experience that will provide purchasing ... Screens incoming calls, responds to routine inquiries from internal departments and external ...

Berks Libraries

Participate in Department of Emergency Services exercises and assist with compilation of the ... between Purchasing, agencies/departments, and/or vendors. * Ability and willingness to speak ...

DR Horton, Inc.

Purchasing Assistant

Los Angeles, CA · On-site

$20.50 - $26.50/hr

D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks.

DR Horton, Inc.

Purchasing Assistant

Westerville, OH · On-site

$18.25 - $23.50/hr

D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks.

DR Horton, Inc.

Purchasing Assistant

Smyrna, TN · On-site

$17.75 - $22.75/hr

D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks.

SUNNY GLEN CHILDRENS HOME INC

Purchasing Clerk

Brownsville, TX · On-site

$13.50 - $17.50/hr

Human Resources Department Summary The Purchasing Clerk will perform administrative and clerical duties for the purchasing department. Assist the Purchasing Coordinator with all purchasing orders for ...

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Purchasing Department Assistant information

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How much do purchasing department assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for purchasing department assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What cities are hiring for Purchasing Department Assistant jobs?

Cities with the most Purchasing Department Assistant job openings:

What are the most commonly searched types of Purchasing Department jobs?

The most popular types of Purchasing Department jobs are:

What states have the most Purchasing Department Assistant jobs?

States with the most job openings for Purchasing Department Assistant jobs include:

What are popular job titles related to Purchasing Department Assistant jobs?

For Purchasing Department Assistant jobs, the most frequently searched job titles are:

Purchasing Department Assistant jobs near you

Administrative Assistant - Purchasing Department

Tampa, FL • On-site

Colonial Wholesale Distributing
See more jobs at Colonial Wholesale Distributingexternal

$22 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

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Job description

Job Purpose

As an Administrative Assistant you will provide essential support to the Purchasing Department by assisting with purchase orders, email communication, new item creation, and administrative tasks. The position will also provide support to our stores locations as needed, helping ensure their day-to-day operational needs are addressed efficiently and accurately.

The position is scheduled for five (5) days per week, Monday through Friday, with the possibility of overtime and occasional weekend work based on business needs.

Duties and Responsibilities (not limited to any duty as assigned)

  • Follow established Standard Operating Procedures (SOPs) for the Purchasing and Receiving Departments.
  • Prepare, send, update, and maintain purchase orders for vendors.
  • Communicate with vendors to confirm orders, pricing, quantities, delivery dates, and estimated arrival times.
  • Verify products, quantities, pricing, invoices, and purchase orders to identify and resolve discrepancies.
  • Ensure invoices are received and properly matched to purchase orders before product delivery when required.
  • Monitor open purchase orders and follow up on outstanding deliveries and expected receiving dates.
  • Coordinate the resolution of damaged merchandise and vendor returns.
  • Create and maintain new item records, ensuring product information is complete and accurate.
  • Assist with purchasing-related projects and special assignments as needed.
  • Prepare and maintain documentation for vendor returns, including return authorizations and related records.
  • Process and track vendor billbacks, ensuring supporting documentation is accurate and submitted in a timely manner.
  • Review and respond to emails daily, maintaining timely communication with vendors and internal teams.
  • Provide support to Purchasing, Receiving, Warehouse, and Cash & Carry operations as needed.
  • Perform other duties and responsibilities as assigned by management.

Qualifications

  • Excellent communication, interpersonal, and organizational skills, with strong attention to detail.
  • Strong customer service skills and the ability to communicate effectively in English; Spanish speaking skills are a plus.
  • Highly accurate, dependable, and professional with a strong work ethic.
  • High School Diploma or GED required.
  • Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
  • Proficient in Microsoft Office
  • Flexible and willing to adjust work hours or schedule on short notice based on business needs.

Working Conditions

This position works in an office environment.

Physical Requirements

The physical requirements outlined below are representative of the duties necessary to perform the essential functions of this position. The employee will spend extended periods seated and working at a computer, including frequent use of a keyboard and mouse for data entry and administrative tasks. The position may also require standing, walking, bending, stooping, twisting, and reaching as needed to perform job-related responsibilities.

Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.


Preferred Education or Experience

High School diploma required. Associate degree preferred but not required.  At least one year in a purchasing department.

Shift and Expected hours of work

Up to 40 hours Monday to Friday.  Work until required task are completed.