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Purchasing Department Assistant Jobs (NOW HIRING)

Carter Lard Consulting

Assistant Buyer

Yonkers, NY · On-site

$25/hr

Assistant Manager and/or Supervisor, Purchasing Dept: Purchasing : Pay rate $25.00 per hour Assists in the purchasing activities based on the directions management of Purchasing Department. Assistant ...

DR Horton, Inc.

Purchasing Assistant-WA

Kirkland, WA · On-site

$21.50 - $27.75/hr

D.R. Horton, Inc. is currently looking for a Purchasing Assistant for their Purchasing Department. The right candidate will support the purchasing department with a variety of clerical tasks.

22nd Century Technologies

Purchasing Assistant

Irvine, CA · On-site

$20.50 - $26.25/hr

Duration: 6+ Months Perform various clerical tasks and provide administrative and staff support to the organization, with particular focus on the Purchasing Department, to include Purchasing and any ...

BIS Digital

Purchasing Clerical Assistant

Fort Lauderdale, FL · On-site

$18.25 - $23.50/hr

Assist purchasing department with basic clerical duties Contact vendors to obtain tracking information for existing orders Continually track all supply and equipment orders for shipping status Submit ...

22nd Century Technologies

Purchasing Assistant

Irvine, CA · On-site

$20.50 - $26.25/hr

Duration: 6+ Months Perform various clerical tasks and provide administrative and staff support to the organization, with particular focus on the Purchasing Department, to include Purchasing and any ...

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How much do purchasing department assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for purchasing department assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What cities are hiring for Purchasing Department Assistant jobs?

Cities with the most Purchasing Department Assistant job openings:

What are the most commonly searched types of Purchasing Department jobs?

The most popular types of Purchasing Department jobs are:

What states have the most Purchasing Department Assistant jobs?

States with the most job openings for Purchasing Department Assistant jobs include:

Purchasing Department Assistant jobs near you

Purchasing Assistant

Block Iron & Supply Company, Inc

Oshkosh, WI • On-site

$18.25 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 21 days ago

Job description

Purchasing Assistant
Position: Full-Time, Monday - Friday, 8:00 AM to 5:00 PM
Required Education: HS Diploma and/or GED Equivalent
Benefits: Health Insurance, Dental Insurance, Vision Insurance, Short Term and Long Term Disability, Life Insurance, Accident and Critical Illness Insurance, ID Theft Protection Plan and 401k plan and match
Position Overview:
We are seeking a detail-oriented and proactive Purchasing Assistant to support our Purchasing Department. This individual will play a critical role in managing purchase orders, resolving issues related to defective products, maintaining accurate records, and ensuring smooth communication with suppliers. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively both independently and as part of a team.
Duties & Responsibilities:
  • Generate replacement purchase orders for defective products that need to be returned and replaced.
  • Address issues resulting from defective hardware by documenting the problem (e.g., taking photos), coordinating with suppliers, and ensuring replacements are processed efficiently.
  • Assist Accounts Payable with invoice processing and statement reconciliation as needed, ensuring timely payments and accurate records.
  • Conduct regular counts of products to ensure inventory levels are accurate and up to date.
  • Submit and track hardware orders to suppliers, ensuring accuracy in quantities and delivery times.
  • Review order acknowledgments for discrepancies in pricing, quantities, shipping addresses, ship dates, and other critical details. Resolve discrepancies promptly.
  • Stay up to date on current buy programs and ensure the company is receiving the correct discounts and pricing from suppliers.
  • Monitor and follow up on order acknowledgments and shipping dates, ensuring all information is entered accurately and in a timely manner.
  • Ensure proper tracking and completion of spreadsheets, maintaining up-to-date records in accordance with departmental deadlines.
  • Perform other duties as assigned based on the needs of the business and the Purchasing Department

Minimum Qualifications:
  • Proficient in Microsoft Office products, including, but not limited to, Word, Excel, and Gmail
  • Proven experience in a purchasing, administrative or supply chain role is desirable
  • Have both a functional and working knowledge of computers in general
  • Must pass pre-employment background check and drug screen
  • Must have excellent oral communication skills and positive interpersonal skills
  • Excellent attention to detail and problem-solving abilities
  • Ability to work independently and as part of a team in a fast-paced environment
  • Must be self-motivated and proactive.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • Must have a strong work ethic

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