Purchasing Department Assistant Jobs in California

The Purchasing Coordinator supports the purchasing department by managing purchase orders in SAP, performing Excel-based tasks, and providing administrative and customer service support. This role helps ensure accurate data entry, timely order closure, and smooth communication with internal teams and external partners.

• Work closely with the purchasing department to support day-to-day procurement activities.
• Create, update, and close out purchase orders accurately within SAP.
• Perform data entry tasks to maintain up-to-date and accurate purchasing records.
• Use Microsoft Excel to manage, track, and analyze purchasing data and reports.
• Provide administrative support to the purchasing and customer service functions, including document preparation and filing.
• Respond to internal and external inquiries related to purchase orders and purchasing processes.
• Collaborate with manufacturing and other departments to ensure materials and supplies are ordered and processed in a timely manner.
• Assist with resolving discrepancies or issues related to purchase orders, deliveries, or invoices.
• Maintain organized and efficient purchasing files and documentation in accordance with internal procedures.

• 1–2 years of purchasing experience.
• Experience in a manufacturing industry environment.
• Proficiency with SAP for purchase order creation and closure (preferred but strongly beneficial).
• Strong Microsoft Excel skills for data management and reporting.
• General proficiency with Microsoft Office applications.
• Accurate and efficient data entry skills.
• Experience providing administrative support in a purchasing or customer service setting.
• Ability to manage purchase orders and related documentation with strong attention to detail.
• Customer service skills to handle inquiries and support internal and external stakeholders.

• Previous experience in purchasing, customer service, or administrative support roles.
• Familiarity with purchase order processes and procurement workflows.
• Ability to work collaboratively with cross-functional teams in a manufacturing environment.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Good written and verbal communication skills for interacting with colleagues and vendors.
• Comfort working with business software systems and learning new tools as needed.

This role is based at the headquarters located in Vernon. The position operates in an office environment within a manufacturing-focused organization, working closely with the purchasing department and other internal teams. You will use SAP, Microsoft Excel, and other Microsoft Office applications on a regular basis. Standard business attire is typically expected in the office setting.

This is a Contract position based out of Vernon, CA.

The pay range for this position is $30.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Vernon,CA.

This position is anticipated to close on Sep 1, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.