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Proposal Manager Jobs in Rochester, NY (NOW HIRING)

Fisher Associates

Proposal Manager

Rochester, NY · On-site +1

$95K - $115K/yr

Description Proposal Manager - Rochester, NY Rochester, NY is home to Fisher Associates' headquarters and a broad multidisciplinary AEC practice, making it a strong environment for a senior pursuit ...

SMPS Upstate New York

Proposal Manager

Rochester, NY · On-site

$110 - $145/hr

Manage proposal schedules, assignments, quality control, compliance, and final submissions. * Write, edit, and refine proposal content, resumes, project descriptions, and supporting materials.

New

Labellapc

Marketing Proposal Specialist

Rochester, NY · On-site

$50 - $85/hr

In coordination with the Pursuit Manager, searches for RFPs and channels them to appropriate firm audiences. Participates in pre-proposal & pre-interview planning with technical teams to help develop ...

New

Gleason

Proposal Engineer - Pricing & Cost

Rochester, NY · On-site

$70K - $90K/yr

Position Summary The Proposal Engineer - Pricing & Cost is responsible for developing technically ... This role serves as a key interface between Sales, Engineering, Operations, Finance, and Management ...

L3HHCM20

Lead Program Manager

Rochester, NY · On-site

$108K - $201K/yr

Coordinates the preparation of proposals, business plans, Statements of Work, specifications ... Management of programs involving advanced electro-optical technology for space applications that ...

L3HHCM20

Lead, Program Management

Rochester, NY

$110K - $205K/yr

Rochester, NY Job Schedule: 9/80 The Program Manager directs all phases of programs from inception ... Coordinates the preparation of proposals, business plans, Statement of Work, specifications ...

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All JobsProposal JobsProposal Manager JobsProposal Manager Jobs in Rochester, NY

Proposal Manager information

See Rochester, NY salary details

$30.1K

$98.2K

$141.2K

How much do proposal manager jobs pay per year?

As of Sep 3, 2026, the average yearly pay for proposal manager in Rochester, NY is $98,209.00, according to ZipRecruiter salary data. Most workers in this role earn between $79,500.00 and $116,500.00 per year, depending on experience, location, and employer.

What is a proposal manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

What does a proposal manager do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

What are the key skills and qualifications needed to thrive as a proposal manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What are some common challenges proposal managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, often under tight deadlines and with high attention to detail, which can lead to stressful situations. The level of stress depends on workload, organizational support, and experience, but managing multiple proposals can be demanding. Strong organizational skills and experience with proposal software can help mitigate stress.
More about Proposal Manager jobs

What are the most commonly searched types of Proposal jobs in Rochester, NY?

The most popular types of Proposal jobs in Rochester, NY are:

What are popular job titles related to Proposal Manager jobs in Rochester, NY?

For Proposal Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Proposal Manager jobs in Rochester, NY look for?

The top searched job categories for Proposal Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Proposal Manager jobs?

Cities near Rochester, NY with the most Proposal Manager job openings:

Proposal Manager jobs near you
Infographic showing various Proposal Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 100% Full Time. Highlights an 93% In-person, and 7% Remote job distribution, with an average salary of $98,209 per year, or $47.2 per hour.

Proposal Manager

Fisher Associates

Rochester, NY • On-site, Remote

$95K - $115K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Description

Proposal Manager - Rochester, NY

Rochester, NY is home to Fisher Associates' headquarters and a broad multidisciplinary AEC practice, making it a strong environment for a senior pursuit professional who understands how technical expertise, client relationships, and compelling proposal strategy come together.


In this role, you'll help Fisher position its transportation, landscape architecture, energy, civil/site, environmental, planning, design, and other professional services for complex pursuits. You'll work directly with Practice Directors, Client Managers, technical teams, marketing professionals, and leadership to guide opportunities from early capture through proposal submission and interview preparation.


If you're ready to take ownership of high-value pursuits and have a visible influence on how an established AEC firm competes for work, this role gives you the opportunity to combine strategy, storytelling, visual communication, and execution.


What You'll Do

  • Lead the full proposal lifecycle from opportunity evaluation through submission and interview preparation.
  • Facilitate pursuit strategy discussions, kickoff meetings, go/no-go conversations, and proposal planning.
  • Develop win themes, proposal narratives, executive summaries, value propositions, differentiators, proof points, and client-focused messaging.
  • Manage proposal schedules, assignments, quality control, compliance, and final submissions.
  • Write, edit, and refine proposal content, resumes, project descriptions, and supporting materials.
  • Coordinate cross-functional teams and drive accountability throughout complex pursuits.
  • Support interview preparation, presentation development, coaching, pursuit process improvement, and implementation of AI-enabled proposal technologies and analytics.

Requirements

What We're Looking For

  • Bachelor's degree in Marketing, Communications, Business, Journalism, or related field.
  • Minimum of 10 years of experience with proposal management, pursuit management, or strategic marketing experience within the AEC industry.
  • Proven experience leading complex, high-value pursuits and influencing senior technical teams.
  • Strong understanding of capture strategy, win themes, and client-focused proposal development.
  • Exceptional writing, editing, communication, and project management skills.
  • Ability to manage multiple concurrent deadlines in fast-paced environments.
  • Advanced proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
  • Advanced proficiency in Microsoft Office.
  • Experience developing highly polished, visually compelling proposal and interview materials.
  • Strong understanding of layout, typography, visual hierarchy, and branded communication.
  • Ability to guide visual storytelling and collaborate on graphics, infographics, and presentation design.
  • Ability to influence teams and drive accountability without direct authority.
  • Strong strategic thinking, executive presence, and communication skills.
  • Ability to balance strategy, creativity, storytelling, and hands-on execution.
  • High standards for content, compliance, visual communication, and the overall evaluator experience.

Preferred Qualifications

  • Familiarity with CRM systems, proposal tools, and AI-assisted proposal platforms.

Why Join Fisher

  • Shape meaningful infrastructure, environmental, and community outcomes through work that has visible local and regional impact.
  • Grow in a collaborative culture where accessible leaders welcome ideas, feedback, ownership, and professional development.
  • Build your career through mentorship, technical learning, leadership opportunities, and exposure to multidisciplinary project teams.
  • Thrive in a flexible, team-driven environment that values quality, accountability, work-life balance, and long-term success.

Compensation + Benefits

  • Medical, dental, and vision insurance.
  • 401(k) plan.
  • Company-paid life and disability insurance.
  • Hybrid work schedule, generous PTO, paid holidays, and strong work-life balance.
  • Shareholders program, professional development opportunities and reimbursement, supplemental benefits, and employee groups focused on community, inclusion, and employee voice.

Location Flexibility

This role is aligned to the Rochester, NY market for firmwide AEC pursuit leadership, multidisciplinary proposal strategy, and client-focused business development support. Fisher may also consider strong candidates located near Buffalo, NY; Syracuse, NY; Binghamton, NY; Ithaca, NY; Albany, NY; Canonsburg, PA; or Sugar Land, TX; based on project needs, client alignment, team growth priorities, and business development opportunity.


This position is open to remote candidates; however, remote work arrangements are evaluated on a case-by-case basis and are dependent on the candidate's experience level, demonstrated qualifications, and ability to perform the essential functions of the role independently.


Equal Employment Opportunity

Fisher Associates is committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive. We do not discriminate on the basis of any protected status under federal, state, or local law.


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