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Proposal Manager Jobs in Indiana (NOW HIRING)

Global Payments

Proposal Writer

Jeffersonville, IN · On-site

The Proposal Writer must be driven, organized, collaborative and have a 'getting it done and doing it right' attitude. This position will engage with various departments and levels within the ...

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See Indiana salary details

$29K

$94.7K

$136.1K

How much do proposal manager jobs pay per year?

As of Jun 18, 2026, the average yearly pay for proposal manager in Indiana is $94,671.00, according to ZipRecruiter salary data. Most workers in this role earn between $76,600.00 and $112,300.00 per year, depending on experience, location, and employer.

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

What are some common challenges Proposal Managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

What does a proposal manager do?

A proposal manager oversees the development and submission of proposals to secure business contracts. They coordinate with technical teams, ensure compliance with client requirements, and manage deadlines using tools like proposal management software. Strong writing, project management skills, and attention to detail are essential in this role.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, often under tight deadlines and with high attention to detail, which can contribute to work-related stress. The level of stress varies depending on the organization, workload, and experience, but strong organizational and communication skills help manage the pressure.

What is a Proposal Manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

Will AI replace proposal managers?

AI can automate certain tasks in proposal management, such as data analysis and document formatting, but it is unlikely to fully replace proposal managers who require strategic thinking, client interaction, and customization. Proposal managers will continue to play a vital role in overseeing proposal quality, coordinating teams, and ensuring compliance, often using AI tools to enhance efficiency.

What are the key skills and qualifications needed to thrive as a Proposal Manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What is the role of a proposal manager?

A proposal manager oversees the development and submission of proposals to secure business opportunities. They coordinate with technical, financial, and legal teams to ensure proposals meet client requirements and deadlines, often using tools like proposal management software. Strong project management and communication skills are essential for success in this role.

What Does a Proposal Manager Do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

More about Proposal Manager jobs
What are the most commonly searched types of Proposal jobs in Indiana? The most popular types of Proposal jobs in Indiana are:
What are popular job titles related to Proposal Manager jobs in Indiana? For Proposal Manager jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Proposal Manager jobs in Indiana look for? The top searched job categories for Proposal Manager jobs in Indiana are:
What cities in Indiana are hiring for Proposal Manager jobs? Cities in Indiana with the most Proposal Manager job openings:
Proposal Manager jobs near you
Senior Proposal Manager

Senior Proposal Manager

Mobile Communications America Inc

Indianapolis, IN • On-site

Full-time

Posted 29 days ago

Mobile Communications America rating

8.5

Company rating: 8.5 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

6th of 78 rated telecommunications companies

Job description

Mobile Communications America, Inc., a leader in wireless communications, data, and security solutions is seeking an experienced Senior Proposal Manager to serve as a senior individual contributor within the Proposal Center.


This role is responsible for managing complex RFx responses from intake through final submission, ensuring proposals are compliant, high-quality, and delivered on time. The ideal candidate brings deep RFx expertise, strong judgment, and the ability to operate independently in a fast-paced, deadline-driven environment, managing requirements, timelines, content, risks, and cross-functional inputs as the execution lead for individual proposal efforts.


KEY RESPONSIBILITIES:

RFx & Proposal Execution

  • Serve as the single point of accountability for assigned RFx opportunities (RFPs, RFQs, RFIs, ITBs, and sole-source proposals), interpreting solicitation requirements and leading execution end-to-end from intake through final submission.
  • Build proposal workbooks, schedules, and delivery plans tailored to each opportunity's complexity, and track deliverables, dependencies, risks, and deadlines throughout the lifecycle to ensure on-time submission.
  • Create and manage Microsoft Teams and SharePoint proposal workspaces to centralize content, contributor inputs, and version control.
  • Perform final readiness checks for formatting, completeness, and compliance prior to submission.

Compliance, Quality & Risk Control

  • Own proposal compliance with customer instructions, evaluation criteria, and mandatory requirements, including building and validating compliance matrices and point-by-point responses to ensure full coverage.
  • Identify and remediate quality, compliance, or content issues prior to submission, escalating risks early to leadership and contributors.
  • Ensure proposals accurately represent MCA's capabilities, value proposition, and brand standards across narrative, formatting, and visual presentation.

Cross-Functional Coordination

  • Coordinate inputs from Sales, Solution Architects, Finance, Contracts, Legal, Risk & Compliance, Marketing, and subject matter experts to assemble responsive, accurate proposals.
  • Schedule and run proposal kickoffs, status check-ins, and team reviews focused on driving execution and unblocking contributors.
  • Communicate requirements, ownership, and deadlines clearly to contributors across functions and seniority levels, escalating gaps or delays through appropriate channels to keep proposals on track.

Content Utilization & Continuous Improvement

  • Leverage existing templates, boilerplate, and reusable content to reduce rework and accelerate response cycle time.
  • Identify content gaps and improvement opportunities across proposals, partnering with Proposal Center leadership on feedback loops related to quality and reuse.
  • Follow Proposal Center standards, workflows, and tools, including proposal automation platforms (e.g., Responsive), and provide execution-level feedback to improve cycle time and quality.


WHAT YOU WILL BRING TO THE TEAM:

Education & Experience

  • Bachelor's degree in Business, Communications, English, Marketing, or related field; advanced degree a plus.
  • 7+ years of hands-on proposal or RFx management experience as an individual contributor, with a proven track record of managing complex, deadline-driven proposals independently.
  • Experience coordinating cross-functional contributors without direct line authority in a matrixed organization.

Knowledge & Skills

  • Strong understanding of RFx compliance requirements across commercial, state and local government, and federal solicitations.
  • Demonstrated proficiency with Microsoft Word, Excel, Teams, and SharePoint, including building proposal workbooks, compliance matrices, and collaborative workspaces.
  • Familiarity with proposal automation and content management platforms such as Responsive preferred.
  • Excellent written communication, editing, and document formatting skills, with a sharp eye for detail and consistency.
  • Strong project management instincts, with the ability to manage multiple concurrent proposals, prioritize competing deadlines, and operate calmly under pressure.
  • APMP certification (Foundation, Practitioner, or Professional) preferred.
  • Prior experience in technology, telecom, infrastructure, physical security, or services environments preferred.


TRAVEL REQUIREMENTS:


Less than 10% travel.


DIRECT REPORTS:


No Direct Reports


YOUR ENVIRONMENT AND PHYSICAL REQUIREMENTS:


The physical environment requires the employee to work inside.


While performing the duties of this job, the employee is required to frequently stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; lift (overhead, waist level) from the floor, bending, frequently utilize near vision use for reading and computer use; occasionally move equipment weighing up to 15 pounds, and frequently position self to maintain computers or other equipment as needed.



WHO WE ARE:

Mobile Communications America, Inc. (MCA) provides wireless communication, data, and security solutions that enhance workplace safety, security, and efficiency nationwide. Customers trust us to provide a portfolio of turn-key systems, products, and services — including two-way radio communications, vehicle uplift, security video and access control systems, BDA/DAS, remote monitoring, GPS tracking, SCADA, dispatch, mass notification, and point-to-point wireless networks. Our more than 60,000 customers span industries such as public safety, commercial, manufacturing, education, healthcare, utilities, and government. In addition to being the largest Motorola partner in the U.S., MCA has strategic partnerships with over 1,000 major manufacturers to offer an extensive portfolio of products and technologies.



WHAT WE BELIEVE:

We are better together through the MCA Way: living our core values of Service First, Growth, Teamwork, and Safety. We take our work and customers seriously and believe our best work can be fun. A component of our business that embodies the MCA advantage is our “Service First DNA” culture. Service isn’t just a motto for MCA, it’s an integral part of who we are and goes beyond our customers to our employees, partners, shareholders, and communities.


NOTE: The above statements describe the general nature and level of work performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


Mobile Communications America, Inc. is proud to be an Equal Opportunity workplace and is an Affirmative Action employer. We are committed to creating an inclusive environment that celebrates diversity. At MCA, we are “better together.”


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