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Proposal Coordinator Jobs in Indiana (NOW HIRING)

pepperconstruction

Marketing Coordinator

Indianapolis, IN · On-site

$40K - $55K/yr

JOB TITLE: PROPOSAL COORDINATOR / MARKETING COORDINATOR REPORTS TO: DIRECTOR OF MARKETING Position Summary: At Pepper Construction, marketing plays a critical role in how we tell our story ...

Pepper Construction

Marketing Coordinator

Indianapolis, IN · On-site

$40K - $55K/yr

JOB TITLE: PROPOSAL COORDINATOR / MARKETING COORDINATOR REPORTS TO: DIRECTOR OF MARKETING Position Summary: At Pepper Construction, marketing plays a critical role in how we tell our story ...

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All JobsProposal JobsProposal Coordinator JobsProposal Coordinator Jobs in Indiana

Proposal Coordinator information

See Indiana salary details

$25.2K

$61.7K

$91.4K

How much do proposal coordinator jobs pay per year?

As of Aug 5, 2026, the average yearly pay for proposal coordinator in Indiana is $61,658.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,300.00 and $69,500.00 per year, depending on experience, location, and employer.

What is the career path for a proposal coordinator?

A proposal coordinator can advance to roles such as proposal manager, project manager, or business development manager by gaining experience in proposal development, project management, and client communication. Developing skills in leadership, strategic planning, and industry-specific knowledge can facilitate career progression within organizations or across related fields.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What are the most commonly searched types of Proposal jobs in Indiana? The most popular types of Proposal jobs in Indiana are:
What are popular job titles related to Proposal Coordinator jobs in Indiana? For Proposal Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Proposal Coordinator jobs in Indiana look for? The top searched job categories for Proposal Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Proposal Coordinator jobs? Cities in Indiana with the most Proposal Coordinator job openings:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $61,658 per year, or $29.6 per hour.

Proposal Coordinator - Marketing

American Structurepoint

Indianapolis, IN • On-site

Full-time

Re-posted 22 days ago

Job description

Overview
Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.
Group: Marketing + Communications
Position: Proposal Coordinator
Location: Indianapolis, IN, Tampa, FL, Austin, TX, or Columbus, OH (on-site)
The American Structurepoint Marketing + Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoint's mission and market share growth objectives.
The Proposal Coordinator is part of an industry-leading marketing and communications team that thrives on delivering unique and creative proposals that inspire, inform, and captivate our readers. Ideally, this individual should have experience with proposal coordination and writing. The Proposal Coordinator must have a passion for high-quality content, creative writing, and enjoy a fast-paced/high-production work environment. They must also have a passion for the "win", must be self-motivated, detail-oriented, and possess a strong work ethic!
With guidance from the proposal leadership team, the Proposal Coordinator will work closely with the entire marketing communications group, architecture and engineering staff, and executive leadership at all levels across the firm.
Skills, Knowledge, and Abilities
  • Strong proofing and grammar skills, with the ability to review content quickly and efficiently.
  • Superior time-management skills, creative problem-solving skills, and strong initiative to complete projects on time while handling multiple deadlines.
  • Strong skills in project management, coordination, and creative writing, with attention to detail.
  • Ability to absorb and apply constructive criticism.
  • Work smart and look for ways to drive improvements while organizing, planning, and delivering a great end product.
  • Knowledge of the latest software and applications with the ability to stay current in the use of new computer technologies to remain competitive.

Responsibilities
  • Prepare high quality A/E proposals, qualification documents, and presentations for assigned A/E disciplines.
  • Facilitate strategic kickoff meetings; compile necessary information to develop proposals, presentations, and qualifications; and coordinate with other A/E teaming partners.
  • Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
  • Meet tight deadlines and manage multiple tasks.
  • Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
  • Research and maintain competitor analysis and market research.
  • Identify key goals, objectives, or outcomes.
  • Uphold company brand standards and maintain proposal standards.
  • Track the lifecycle of a project and update data in a timely fashion.
  • Other duties as assigned.

Qualifications
  • BA or BS in Communications, English, Business, Marketing, Journalism or related degree
  • Proficient in Microsoft Office
  • At least one year of proposal development experience is preferred in the architecture, engineering, or construction industry or other related consulting industry, such as technology or finance.
  • Ability to operate under pressure and meet tight deadlines
  • Excellent copywriting skills and should be able to rework technical content for a wider audience
  • Build excellent working relationships to attain goals
  • Be organized, self-motivated, confident, energetic, and creative
  • Effectively communicate and make best use of interpersonal skills
  • Should be able to deliver creative and innovative thoughts

Apply