Proposal Development Coordinator Jobs in Kansas (NOW HIRING)

As an Executive Administrator supporting the Business Development team, you will serve as a strategic partner to senior leadership by providing high-level administrative, operational, and business development support. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. You will play a key role in coordinating client engagement activities, managing executive calendars, supporting proposal and pursuit efforts, and ensuring seamless execution of business development initiatives. This position requires a proactive, detail-oriented professional who can anticipate needs, facilitate communication, and contribute to organizational growth. The structure of this role is based on responsibilities found in internal administrative and senior administrative position descriptions.

This role is ideal for a highly organized administrative professional who wants to contribute directly to company growth by supporting executive leadership and business development strategy.

Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, and environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets.  As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides holistic solutions, differentiating our team from the rest of the industry.
Our rapidly growing nuclear solutions business has opened new locations across North America to strengthen our market presence while executing work within the communities we live within and support. We are committed to build upon our history as one of the safest companies to work for by equipping our craft and staff with the best technology, processes, equipment, tools, and safety programs available.
We are an innovative team that prides itself on excellence through continuous improvement and an unwavering commitment to deliver for our clients. Our staff collaborates with Kiewit's vast internal network of resources that span heavy civil and infrastructure, vertical and commercial buildings, industrial, as well our oil and gas and power generation markets, to drive safe and cost-effective solutions that achieve client expectations and further Kiewit's core values of People, Integrity, Excellence, and Stewardship.
On our team, you'll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit's culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.

Lenexa, KS.This is an in-office position. 

• Executive Support

  • Manage complex executive calendars, travel arrangements, meeting coordination, and scheduling.
  • Prepare and edit correspondence, presentations, reports, and executive communications.
  • Coordinate executive meetings, leadership events, and strategic planning sessions.
  • Prepare meeting agendas, capture action items, and track follow-up activities.
  • Handle confidential information with professionalism and discretion.

  Business Development Support

  • Assist with proposal development, qualification packages, presentations, and client-facing materials.
  • Coordinate pursuit activities, client meetings, industry conferences, and networking events.
  • Maintain business development databases, contact lists, and opportunity tracking systems.
  • Support CRM management, pipeline reporting, and market intelligence efforts.
  • Monitor and track key pursuit milestones and deliverables.

  Client & Market Engagement

  • Coordinate client visits, executive briefings, and project tours.
  • Assist with preparation of market analyses, competitive intelligence, and business development reports.
  • Support sponsorships, memberships, conference registrations, and industry association participation.
  • Build and maintain positive relationships with internal and external stakeholders.

  Administrative & Operational Excellence

  • Process expense reports, invoices, purchase requests, and vendor communications.
  • Maintain department records, filing systems, and tracking tools.
  • Support office operations and special projects as assigned.
  • Develop and improve administrative processes to increase efficiency and consistency.
  • Generate reports and dashboards to support leadership decision-making. 
• #LI-LH1

• Required:

  • High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
  • 5+ years of executive administrative, office management, or business support experience.
  • Experience supporting senior leaders, executives, or business development teams.
  • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Excellent verbal and written communication skills.
  • Exceptional organizational, multitasking, and time-management abilities.
  • Ability to work independently and manage confidential information.

   

  Preferred:

  • Experience supporting construction, engineering, energy, or technical services organizations.
  • Experience with CRM platforms such as Salesforce, Dynamics, or similar systems.
  • Proposal coordination or marketing/business development experience.
  • Event planning and client engagement coordination experience.
  • Advanced PowerPoint and Excel skills.

   

  Key Competencies:

  • Executive Presence
  • Business Acumen
  • Relationship Management
  • Attention to Detail
  • Strategic Thinking
  • Initiative and Proactivity
  • Communication Skills
  • Project Coordination
  • Problem Solving
  • Confidentiality and Professionalism

   

  Success Measures

  • Effective support of executive leadership and business development initiatives.
  • Timely coordination of client engagements and pursuit activities.
  • Accurate management of schedules, reports, and business development data.
  • High-quality deliverables and communication materials.
  • Continuous process improvement and operational efficiency.