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Property Management Administrator Jobs (NOW HIRING)

GGP

Property Management Administrator

Newark, CA · On-site

$36/hr

Position Summary The Property Management Associate (PMA) administers the property's short-term ... Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets ...

GGP

Property Management Administrator

Newark, CA · On-site

$22.50 - $30/hr

Position Summary The Property Management Associate (PMA) administers the property's short-term ... Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets ...

PropertyWorx LLC

Be Seen First

Property / Business Administrator

Watertown, CT · On-site

$24 - $27/hr

Previous property management experience and customer service is a plus. The Assistant Property Manager / Administrator has a crucial role in supporting our property management team and homeowners ...

Samuels & Associates

Property Administrator

Boston, MA · On-site

$55K - $65K/yr

Be the organizational backbone of the Property Management team by managing admin tasks, document systems, and filing structures that keep the property running like clockwork. * Own the financial ...

Akima, LLC

Property Administrator

Fort Drum, NY · On-site

$19.62/hr

The Property Administrator is responsible for managing and overseeing all aspects of U.S. Government property accountability at a contractor-operated Army site. This includes maintaining accurate ...

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Property Management Administrator information

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How much do property management administrator jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for property management administrator in the United States is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $25.72 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a property management administrator?

To thrive as a Property Management Administrator, you need strong organizational skills, attention to detail, and a background in real estate, business administration, or a related field. Familiarity with property management software (like Yardi or AppFolio), Microsoft Office Suite, and, in some cases, certification such as CAM (Certified Apartment Manager) is highly beneficial. Excellent communication, problem-solving abilities, and customer service orientation help you manage tenant relationships and collaborate with vendors and property owners. These skills enable smooth daily operations, ensure compliance with regulations, and contribute to tenant satisfaction and retention.

How does a property management administrator typically collaborate with property managers and tenants on a daily basis?

As a Property Management Administrator, you'll act as a crucial link between property managers, tenants, and maintenance teams. Your daily responsibilities often include coordinating maintenance requests, processing lease agreements, and managing tenant communications to ensure concerns are addressed promptly. You'll regularly update property managers on occupancy rates, upcoming lease renewals, and any tenant issues, helping maintain smooth operations. Effective communication and organizational skills are essential for handling multiple tasks and facilitating positive relationships between all parties involved.

What is the difference between Property Management Administrator vs Property Manager?

AspectProperty Management AdministratorProperty Manager
ResponsibilitiesHandles administrative tasks, tenant communication, lease documentation, and office operationsOversees property operations, maintenance, tenant relations, and rent collection
Required CredentialsOften requires administrative or real estate certifications, basic property management knowledgeTypically requires real estate licenses or property management certifications
Work EnvironmentOffice-based, supporting property management teamsOn-site at properties, managing day-to-day operations
Industry UsageCommonly employed in property management firms, real estate companiesWorks directly with tenants, landlords, and maintenance teams

While both roles support property management functions, the Property Management Administrator focuses on administrative support and office tasks, whereas the Property Manager is responsible for overall property operations and tenant relations.

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What states have the most Property Management Administrator jobs?

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Property Management Administrator jobs near you
Infographic showing various Property Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $48,362 per year, or $23.3 per hour.

Property Management Administrator

San Ramon, CA • On-site

Shapell Properties Inc
Real Estate • 51 - 200 employees
Learn more about Shapell Properties Incexternal

$25 - $28/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Property Management Administrator (Part-Time)


Position Summary

The Property Management Administrator provides administrative and operational support to the Northern California Commercial Property Management team. This role serves as a key liaison between tenants, vendors, contractors, and internal departments while ensuring efficient office operations and accurate property records.


Key Responsibilities


Administrative & Office Support

  • Manage daily administrative functions including correspondence, document preparation, filing, phone support, and record maintenance.
  • Maintain office occupancy records, tenant files, and property management databases.
  • Order and manage office supplies.


Tenant Relations & Lease Administration


  • Serve as a primary point of contact for tenant communications and coordinate with maintenance, security, marketing, housekeeping, and other departments.
  • Maintain current tenant and emergency contact information.
  • Prepare tenant correspondence, including welcome letters, notices, rent increase notices, CAM reconciliations, and default letters.
  • Maintain lease documentation and track compliance requirements, including insurance certificates, deposits, signage approvals, and move-in documentation.
  • Collect tenant sales reports and upload data into Yardi.


Vendor & Property Operations Support

  • Review and verify Certificates of Insurance (COIs) for vendors, contractors, and tenants.
  • Maintain vendor records and coordinate inspections, preventative maintenance, and contractor access.
  • Assist with visitor, vendor, and contractor access coordination in partnership with security and janitorial teams.


Systems & Financial Support

  • Maintain and update records in Yardi, NetVendor, Commercial Café, PayScan, and DocuSign.
  • Process invoices and coordinate with Accounts Payable.
  • Support leasing and property management teams with documentation, correspondence, and tenant file maintenance.


Qualifications


Required Skills

  • Strong organizational, time management, and multitasking abilities.
  • Excellent written, verbal, and customer service skills.
  • High attention to detail and strong problem-solving skills.
  • Proficiency in Microsoft Office, particularly Word and Excel.
  • Knowledge of office administration procedures and systems.


Preferred Skills

  • Experience with Yardi, DocuSign, PayScan, NetVendor, or Commercial Café.
  • Commercial or retail property management experience.


Education & Experience

  • High School Diploma or equivalent required; some college coursework preferred.
  • 2-4 years of administrative experience in a professional office environment.
  • Tenant relations experience is a plus.


Work Environment

  • Regular use of computers, phones, and standard office equipment.
  • Ability to travel locally to property locations as needed.
  • Ability to lift up to 20 pounds and perform routine office and property-related activities.


Benefits

  • 401(k) with company match
  • Medical, Dental, and Vision insurance
  • Life insurance
  • Vacation and Sick time 
  • Employee Assistance Program
  • Flexible Spending Accounts & Health Savings Account
  • Referral program

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