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Hoa Administrative Assistant Jobs (NOW HIRING)

J.F. Shea Family of Companies

$20/hr

The Administrative Assistant, HOA acts as the first point of contact for the department by greeting members and answering phones, scheduling appointments, assisting homeowners with purchase of access ...

HOA Management

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Administrative Assistant

Las Vegas, NV · On-site

$18 - $20/hr

We are an HOA Management company (www.lasvegashoa.com) in search for expert Administrative Assistant. The position is Full Time and pay is depending on experience with the ability to be part of a ...

Home Works Now Llc

Administrative Assistant

Naples, FL · On-site

$44K - $50K/yr

Administrative Assistant / Generator Service Coordinator Position Summary The Administrative ... Track permit approvals and inspection schedules * Assist with obtaining and processing HOA ...

Home Works Now Llc

Administrative Assistant

Naples, FL · On-site

$44K - $50K/yr

Administrative Assistant / Generator Service CoordinatorPosition Summary The Administrative ... Track permit approvals and inspection schedules * Assist with obtaining and processing HOA ...

Home Works Now Llc

Administrative Assistant

Naples, FL · On-site

$44K - $50K/yr

Administrative Assistant / Generator Service Coordinator Position Summary The Administrative ... Track permit approvals and inspection schedules * Assist with obtaining and processing HOA ...

Neighborhood Management

Administrative Assistant

Allen, TX · On-site

$16.75 - $22.50/hr

Provide administrative support to on-site HOA staff. * Assist Board of Directors, homeowners, and vendors with various inquiries * Provide coordination of community-related meetings and assist with ...

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Hoa Administrative Assistant information

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How much do hoa administrative assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for hoa administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an HOA administrative assistant?

A HOA Administrative Assistant is a professional who provides administrative support to Homeowners Associations (HOAs). They handle tasks such as managing correspondence, maintaining records, coordinating meetings, processing payments, and assisting residents with inquiries. Their role is essential in ensuring the smooth daily operations of the HOA and supporting both board members and homeowners. They often act as a point of contact between residents, vendors, and the HOA board to help maintain community standards and services.

What are the key skills and qualifications needed to thrive as an HOA administrative assistant?

To thrive as an HOA Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often backed by a high school diploma or relevant experience. Familiarity with property management software, Microsoft Office Suite, and basic bookkeeping tools is typically required. Excellent interpersonal communication, problem-solving abilities, and customer service skills help you manage resident inquiries and support HOA board activities. These skills ensure smooth operations, accurate record-keeping, and positive interactions within the homeowners association community.

What are some typical challenges faced by an HOA administrative assistant, and how can they be managed effectively?

HOA Administrative Assistants often handle a high volume of inquiries from homeowners and board members, which can be challenging to manage alongside routine administrative tasks. Staying organized, prioritizing communications, and using property management software are key strategies to handle this workload efficiently. Additionally, balancing the diverse interests of community members while maintaining confidentiality and professionalism is essential. Regular training on HOA policies and strong communication skills can help in navigating these challenges successfully.

What is the difference between Hoa Administrative Assistant vs Hoa Property Manager?

AspectHoa Administrative AssistantHoa Property Manager
CredentialsBasic administrative skills, sometimes certifications in office managementReal estate or property management licenses, certifications often preferred
Work EnvironmentOffice setting, supporting HOA staff and committeesOn-site management of properties, interacting with residents and vendors
Employer & IndustryHOA management companies, community associationsHOA management companies, property development firms

The Hoa Administrative Assistant primarily handles administrative tasks within the HOA office, supporting staff and committees. In contrast, the Hoa Property Manager oversees the physical management of properties, interacts directly with residents, and handles maintenance issues. While both roles require organizational skills, the Administrative Assistant focuses on clerical duties, whereas the Property Manager is more involved in on-site management and property operations.

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What cities are hiring for Hoa Administrative Assistant jobs?

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What states have the most Hoa Administrative Assistant jobs?

States with the most job openings for Hoa Administrative Assistant jobs include:

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Hoa Administrative Assistant jobs near you
Infographic showing various Hoa Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

The Beach Club HOA Administrative Assistant

Gulf Shores, AL • On-site

Spectrum Resorts
Traveler Accommodation • 11 - 50 employees
Learn more about Spectrum Resortsexternal

$16/hr

Full-time

Dental, Vision, Retirement, PTO

Re-posted yesterday

Job description

Benefits:
  • Paid time off
  • Training & development
  • Vision insurance
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Tuition assistance


                                                         
                                                        THE BEACH CLUB HOA ADMINISTRATIVE ASSISTANT
SUMMARY: Supports the Association Director and the Association Manager. This individual will assist all Beach Club owners with any questions or issues they may have. Will work closely with the Association maintenance team and vendors to schedule projects and repairs.  Will need to work well internally in order to communicate information to other departments regarding ongoing projects, repairs, policy changes, and any other situations.  
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Masters accurate knowledge and understanding of Association responsibilities
  • Fields calls, questions, and maintenance requests from all Beach Club Owners
  • Provides excellent customer service by answering all calls and requests professionally and politely 
  • Greets visitors to the Owner Relations/Association department, assists them if possible, or directs them to the appropriate entity
  • Provides information to all Beach Club owners regarding Association procedures, policy, and projects
  • Coordinates  projects with owners, vendors, and Association maintenance
  • Follows up with team members and owners to ensure all tasks have been completed to the satisfaction of the requestor
  • Communicates updates, progress, and developments to the Association Director and Manager, as well as to Association maintenance and other internal entities
  • Develops and maintains positive relationships with all Beach Club owners, team members, and vendors
  • Assists in putting together packets for meetings and mass mail-outs, including but not limited to printing, copying, stapling, cutting, folding, labeling, and stuffing folders and envelopes
  • Reviews the security reports daily and alerts the Association Director and Manager to any issues,
  • Collects pet registration forms, issues pet tags, and maintains the owner pet registration files
  • Issues owner parking decals and maintains the owner parking decal files
  • Receives White Sky service change forms and maintains the White Sky files
  • Maintains unit files
  • Maintains any project files as needed
  • Orders and inventories supplies as needed
  • Develops skills with the software Yardi, IQWare, Hiperweb, etc. 
  • Develops knowledge of the Kaba Oracode web-based keyless entry system and the Onity lock system
  • Assists with board meetings, budget meetings, insurance meetings, town hall meetings and annual meetings
  • Supports the Association Director and Manager
  • Assists in the gathering of information for realtors, banks, and mortgage company requests, such as meeting minutes, financial statements, budgets, etc. 
  • Assists the Accounting department with questions regarding owner statements and vendor billing
  • Assists the Owner Relations department with the scheduling and enacting of maintenance and repairs
  • Assists with package deliveries and assists owners in locating their mail/packages.
  • Performs other related duties as assigned. 
QUALIFICATIONS
  • GED or High School diploma, required
  • A positive, enthusiastic individual with exceptionally strong communication skills
  • Able to always act professionally under pressure and effectively multitask 
  • Able to diffuse conflict and promote a harmonious environment for all owners, team members, and vendors
  • Experience with the Microsoft Office Suite, including but not limited to Word, Excel, PowerPoint, and Outlook required
  • Experience with homeowners associations preferred
·         Must possess strong communication (both verbal and written) and excellent customer service skills.  The association administrative assistant must be able to effectively multitask and balance many varied tasks. This individual must be enthusiastic and passionate about people and The Beach Club.
PHYSICAL REQUIREMENTS
  • Ability to work at a desk on a computer for majority of the shift
  • Must be able to stand/walk to inspect towers, etc.
  • Must be able to lift/move up to 20 lbs.

experience with Microsoft Office Suite, PowerPoint, Excel, Word and willing to learn new software programs