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Hoa Administrative Assistant Jobs (NOW HIRING)

Castle Group

Administrative Assistant - HOA

Jupiter, FL · On-site

$17.50 - $23.75/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

New

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area. Daily responsibilities: * Work hours: 8:30am - 5 ...

Castle Group

Administrative Assistant - HOA

Nokomis, FL · On-site

$17 - $22.75/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

Castle Group

Administrative Assistant - HOA

Bradenton, FL · On-site

$16.25 - $22/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management ...

Castle Group

Administrative Assistant - HOA

Boynton Beach, FL

$16.25 - $21.75/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

New

Castle Group

Administrative Assistant - HOA

Bonita Springs, FL · On-site

$17 - $22.75/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

New

Castle Group

Administrative Assistant - HOA

Boynton Beach, FL · On-site

$16.25 - $21.75/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Castle Group

Administrative Assistant - HOA

Jupiter, FL · On-site

$17.50 - $23.75/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Castle Group

Administrative Assistant - HOA

Nokomis, FL · On-site

$17 - $22.75/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

AAM1

Onsite Administrative Assistant

Fallbrook, CA

$18.75 - $25.50/hr

Join the Team at Rancho Monserate HOA! Nestled just east of Bonsall and south of Fallbrook ... We're looking for a friendly, organized, and customer-focused Administrative Assistant to join our ...

New

Ebenezer

Administrative Assistant

Golden Valley, MN

$20.83 - $29.40/hr

This administrative schedule includes; * 40 hours every two weeks * Part time; Day shift * No ... HOA statements, assist with accounts payable as assigned. * Assist with preparing documents as ...

New

AAM

Onsite Administrative Assistant

Fallbrook, CA · On-site

$18.75 - $25.50/hr

Join the Team at Rancho Monserate HOA! Nestled just east of Bonsall and south of Fallbrook ... We're looking for a friendly, organized, and customer-focused Administrative Assistant to join our ...

New

Ebenezer

Administrative Assistant

Golden Valley, MN · On-site

$20.83 - $29.40/hr

This administrative schedule includes; * 40 hours every two weeks * Part time; Day shift * No ... HOA statements, assist with accounts payable as assigned. * Assist with preparing documents as ...

New

Associa

Administrative Assitant

Cashiers, NC · On-site

$17.25 - $23.25/hr

Administrative Assistants are to establish and maintain a professional, service oriented ... HOA, property management or condominium management related experience is a plus. * Must be able to ...

Associa

Administrative Assitant

Cashiers, NC · On-site

$17.25 - $23.25/hr

Administrative Assistants are to establish and maintain a professional, service oriented ... HOA, property management or condominium management related experience is a plus. * Must be able to ...

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Hoa Administrative Assistant information

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How much do hoa administrative assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for hoa administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are some typical challenges faced by an HOA administrative assistant, and how can they be managed effectively?

HOA Administrative Assistants often handle a high volume of inquiries from homeowners and board members, which can be challenging to manage alongside routine administrative tasks. Staying organized, prioritizing communications, and using property management software are key strategies to handle this workload efficiently. Additionally, balancing the diverse interests of community members while maintaining confidentiality and professionalism is essential. Regular training on HOA policies and strong communication skills can help in navigating these challenges successfully.

What is an HOA administrative assistant?

A HOA Administrative Assistant is a professional who provides administrative support to Homeowners Associations (HOAs). They handle tasks such as managing correspondence, maintaining records, coordinating meetings, processing payments, and assisting residents with inquiries. Their role is essential in ensuring the smooth daily operations of the HOA and supporting both board members and homeowners. They often act as a point of contact between residents, vendors, and the HOA board to help maintain community standards and services.

What are the key skills and qualifications needed to thrive as an HOA administrative assistant?

To thrive as an HOA Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often backed by a high school diploma or relevant experience. Familiarity with property management software, Microsoft Office Suite, and basic bookkeeping tools is typically required. Excellent interpersonal communication, problem-solving abilities, and customer service skills help you manage resident inquiries and support HOA board activities. These skills ensure smooth operations, accurate record-keeping, and positive interactions within the homeowners association community.

What are the top 3 skills of a Hoa Administrative Assistant?

A Hoa Administrative Assistant needs strong organizational skills to manage records and correspondence, excellent communication abilities for interacting with residents and vendors, and proficiency with office software such as Microsoft Office or property management tools. Attention to detail and the ability to handle multiple tasks efficiently are also essential in this role.

What is the difference between Hoa Administrative Assistant vs Hoa Property Manager?

AspectHoa Administrative AssistantHoa Property Manager
CredentialsBasic administrative skills, sometimes certifications in office managementReal estate or property management licenses, certifications often preferred
Work EnvironmentOffice setting, supporting HOA staff and committeesOn-site management of properties, interacting with residents and vendors
Employer & IndustryHOA management companies, community associationsHOA management companies, property development firms

The Hoa Administrative Assistant primarily handles administrative tasks within the HOA office, supporting staff and committees. In contrast, the Hoa Property Manager oversees the physical management of properties, interacts directly with residents, and handles maintenance issues. While both roles require organizational skills, the Administrative Assistant focuses on clerical duties, whereas the Property Manager is more involved in on-site management and property operations.

More about Hoa Administrative Assistant jobs
What cities are hiring for Hoa Administrative Assistant jobs? Cities with the most Hoa Administrative Assistant job openings:
What states have the most Hoa Administrative Assistant jobs? States with the most job openings for Hoa Administrative Assistant jobs include:
What job categories do people searching Hoa Administrative Assistant jobs look for? The top searched job categories for Hoa Administrative Assistant jobs are:
Hoa Administrative Assistant jobs near you
Infographic showing various Hoa Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant - HOA

Castle Group

Jupiter, FL • On-site

$17.50 - $23.75/hr

Part-time

Posted 3 days ago

New

Job description

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.   

The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service. 


Essential Duties and Responsibilities 

  • Answers telephones promptly and assists residents with questions and concerns. 
  • Tracks resident issues to enable the Property Manager to identify major problems or trends. 
  • Maintains Association files, mail, binders, and office supply inventory. 
  • Attends Board Meetings as requested.   
  • Creates/posts newsletters and notices. Assists the manager with updating the website as needed.  
  • Maintains homeowner roster, database, mail instructions, and homeowner files. 
  • Assists in reviewing leases, if applicable, and processing new owner approval and interview packages. 
  • Review receivable reports and assist the property manager in forwarding collection packages to counsel. 
  • Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc. 
  • May be responsible for the processing of Association expense checks.  
  • Records miscellaneous income in assigned software.  
  • Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager. 
  • Process ARCs and assist residents in booking amenity reservations.   
  • Assists residents with access control requests (new fob, gate remotes, transponders, etc).  
  • In the absence of a Covenants Coordinator, conduct the following:  
  • Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion 
  • Upload violations to the Production folder for mail-outs daily. 
  • Respond to resident inquiries with the information necessary to correct the violation in a timely manner. 
  • Performs property inspections and follows up on work orders as needed as directed by the Property Manager 
  • Ensures all safety precautions and procedures are followed while performing duties. 
  • Other duties and responsibilities as assigned by the Property Manager. 

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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