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Hoa Administrative Assistant Jobs (NOW HIRING)

Home Works Now Llc

Administrative Assistant

Naples, FL · On-site

$17 - $22.75/hr

Administrative Assistant / Generator Service Coordinator Position Summary The Administrative ... HOA approvals, scheduling generator installations and service appointments, and maintaining ...

Home Works Now Llc

Administrative Assistant

Naples, FL

$17 - $22.75/hr

Administrative Assistant / Generator Service Coordinator Position Summary The Administrative ... HOA approvals, scheduling generator installations and service appointments, and maintaining ...

Home Works Now Llc

Administrative Assistant

Naples, FL

$17 - $22.75/hr

Administrative Assistant / Generator Service Coordinator Position Summary The Administrative ... HOA approvals, scheduling generator installations and service appointments, and maintaining ...

Neighborhood Management

Administrative Assistant

Fort Worth, TX · On-site

$17.25 - $23.25/hr

Provide administrative support to on-site HOA staff. * Assist Board of Directors, homeowners, and vendors with various inquiries * Provide coordination of community-related meetings and assist with ...

Neighborhood Management

Administrative Assistant

Allen, TX · On-site

$16.75 - $22.50/hr

Provide administrative support to on-site HOA staff. * Assist Board of Directors, homeowners, and vendors with various inquiries * Provide coordination of community-related meetings and assist with ...

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area. Daily responsibilities: * Work hours: 8:30am - 5 ...

Castle Group

Administrative Assistant - HOA

Parrish, FL · On-site

$16 - $21.50/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

Castle Group

Administrative Assistant - HOA

Longwood, FL · On-site

$15.75 - $21/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

Castle Group

Administrative Assistant - HOA

Saint Cloud, FL · On-site

$16.25 - $22/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

Castle Group

Administrative Assistant - HOA

Fort Worth, TX · On-site

$17.25 - $23.25/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' Association, including support and assistance to the management ...

Castle Group

Administrative Assistant - HOA

Saint Cloud, FL · On-site

$16.50 - $22.25/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' Association, including support and assistance to the management ...

Castle Group

Administrative Assistant - HOA

Longwood, FL · On-site

$16 - $21.50/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' Association, including support and assistance to the management ...

Castle Group

Administrative Assistant - HOA

Parrish, FL · On-site

$16 - $21.50/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' Association, including support and assistance to the management ...

Castle Group

Administrative Assistant - HOA

Fort Worth, TX · On-site

$16.25 - $22/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Job Posting Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area. Daily responsibilities: * Work hours ...

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Hoa Administrative Assistant information

See salary details

$11

$21

$31

How much do hoa administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for hoa administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an HOA administrative assistant?

A HOA Administrative Assistant is a professional who provides administrative support to Homeowners Associations (HOAs). They handle tasks such as managing correspondence, maintaining records, coordinating meetings, processing payments, and assisting residents with inquiries. Their role is essential in ensuring the smooth daily operations of the HOA and supporting both board members and homeowners. They often act as a point of contact between residents, vendors, and the HOA board to help maintain community standards and services.

What are the key skills and qualifications needed to thrive as an HOA administrative assistant?

To thrive as an HOA Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often backed by a high school diploma or relevant experience. Familiarity with property management software, Microsoft Office Suite, and basic bookkeeping tools is typically required. Excellent interpersonal communication, problem-solving abilities, and customer service skills help you manage resident inquiries and support HOA board activities. These skills ensure smooth operations, accurate record-keeping, and positive interactions within the homeowners association community.

What are some typical challenges faced by an HOA administrative assistant, and how can they be managed effectively?

HOA Administrative Assistants often handle a high volume of inquiries from homeowners and board members, which can be challenging to manage alongside routine administrative tasks. Staying organized, prioritizing communications, and using property management software are key strategies to handle this workload efficiently. Additionally, balancing the diverse interests of community members while maintaining confidentiality and professionalism is essential. Regular training on HOA policies and strong communication skills can help in navigating these challenges successfully.

What is the difference between Hoa Administrative Assistant vs Hoa Property Manager?

AspectHoa Administrative AssistantHoa Property Manager
CredentialsBasic administrative skills, sometimes certifications in office managementReal estate or property management licenses, certifications often preferred
Work EnvironmentOffice setting, supporting HOA staff and committeesOn-site management of properties, interacting with residents and vendors
Employer & IndustryHOA management companies, community associationsHOA management companies, property development firms

The Hoa Administrative Assistant primarily handles administrative tasks within the HOA office, supporting staff and committees. In contrast, the Hoa Property Manager oversees the physical management of properties, interacts directly with residents, and handles maintenance issues. While both roles require organizational skills, the Administrative Assistant focuses on clerical duties, whereas the Property Manager is more involved in on-site management and property operations.

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Cities with the most Hoa Administrative Assistant job openings:

What states have the most Hoa Administrative Assistant jobs?

States with the most job openings for Hoa Administrative Assistant jobs include:

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For Hoa Administrative Assistant jobs, the most frequently searched job titles are:

Hoa Administrative Assistant jobs near you
Infographic showing various Hoa Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Naples, FL • On-site

Home Works Now Llc
See more jobs at Home Works Now Llcexternal

$17 - $22.75/hr

Other

Medical, Dental, Retirement, PTO

Re-posted 25 days ago

Job description

Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

About Home Works Now

Home Works Now is a rapidly growing electrical, propane, plumbing, and generator company serving Southwest Florida. We specialize in Generac standby generator installations, maintenance, and service. We are seeking an organized, customer-focused Administrative Assistant / Generator Service Coordinator to help support our operations team and deliver exceptional service to our customers.

Administrative Assistant / Generator Service Coordinator

Position Summary

The Administrative Assistant / Generator Service Coordinator plays a critical role in supporting daily operations by answering phones, assisting customers, coordinating permits and HOA approvals, scheduling generator installations and service appointments, and maintaining accurate project documentation. This position requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Customer Service & Communication

Answer incoming phone calls and respond to customer inquiries professionally and courteously

Schedule appointments for generator maintenance, repairs, estimates, and installations

Communicate with customers regarding appointment confirmations, permit status updates, and project timelines

Handle customer concerns and route technical issues to the appropriate department

Permitting & Project Coordination

Prepare and submit electrical, gas, plumbing, and generator permit applications

Coordinate inspections with local municipalities and building departments

Track permit approvals and inspection schedules

Assist with obtaining and processing HOA architectural review applications and approvals

Maintain organized project files and permit records

Scheduling & Dispatch

Schedule generator service technicians and installation crews

Coordinate calendars and optimize technician routes

Monitor upcoming maintenance agreements and schedule recurring services

Assist with emergency and storm-related scheduling when necessary

Administrative Support

Create and maintain customer records in company software

Process documents, contracts, and work orders

Assist with invoicing and project closeout paperwork

Scan, file, and organize company records

Support management with special projects and reporting as needed

Qualifications

Required

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Proficiency with Microsoft Office (Word, Excel, Outlook)

Professional phone etiquette and customer service skills

Ability to work independently and as part of a team

Attention to detail and accuracy

Preferred

Experience in construction, electrical, plumbing, generator, or home services industries

Knowledge of permitting processes and HOA approvals

Experience with scheduling software, CRM systems, or service management platforms

Familiarity with Generac products and services

Prior dispatching or project coordination experience

Compensation & Benefits

Competitive pay based on experience

Paid holidays

Paid vacation

Opportunities for growth and advancement

Training provided

Supportive team environment

Long-term career opportunities with a growing company

Ideal Candidate

We are looking for someone who:

Enjoys helping customers

Thrives in a fast-paced environment

Is highly organized and detail-oriented

Can manage multiple projects simultaneously

Communicates professionally with customers, inspectors, HOA representatives, and team members

Takes pride in keeping projects moving efficiently from start to finish

Schedule

Monday through Friday

Full-Time

Occasional overtime during hurricane season or peak demand periods

Join Home Works Now and become an important part of a team that helps protect Southwest Florida homeowners with reliable backup power solutions.

Apply