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Hoa Administrative Assistant Jobs (NOW HIRING)

Castle Group

Administrative Assistant - HOA

Saint Cloud, FL · On-site

$16.25 - $22/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Castle Group

Administrative Assistant - HOA

Boynton Beach, FL · On-site

$16.75 - $22.75/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Castle Group

Administrative Assistant - HOA

Parrish, FL · On-site

$16 - $21.50/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Associa

Administrative Assistant

Glen Allen, VA · On-site

$17 - $18/hr

Administrative Assistant Community Group Inc., an Associa company, is hiring an Administrative ... onsite, HOA guidelines, and community events. * Assist homeowners with monthly payments ...

Castle Group

Administrative Assistant - HOA

Keller, TX · On-site

$16.25 - $22/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Associa

Administrative Assistant

Mechanicsville, VA · On-site

$17 - $18/hr

Community Group Inc., an Associa company, is hiring an Administrative Assistant for its corporate ... onsite, HOA guidelines, and community events. * Assist homeowners with monthly payments ...

AMS

Administrative Assistant - Vancouver

Vancouver, WA · On-site

$20 - $24/hr

HOA experience is a plus, but it is not required. What You'll Do * Keep projects organized and ... * Assist with a variety of administrative and project coordination tasks What We're Looking For

Associa

Administrative Assistant

Mechanicsville, VA · On-site

$17 - $18/hr

Community Group Inc., an Associa company, is hiring an Administrative Assistant for its corporate ... onsite, HOA guidelines, and community events. * Assist homeowners with monthly payments ...

New

Castle Group

Administrative Assistant - HOA

Davenport, FL · On-site

$16 - $21.50/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

Castle Group

Administrative Assistant - HOA

Longwood, FL · On-site

$15.75 - $21/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

RBA Central PA

Administrative Assistant

Mechanicsburg, PA · On-site

$17 - $23/hr

Join Renewal by Andersen as an Administrative Assistant! Are you passionate about providing ... Coordinate HOA, HARB, permit, insurance, and municipal requirements across assigned territories ...

Castle Group

Administrative Assistant - HOA

Fort Worth, TX · On-site

$16.25 - $22/hr

Overview The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The ...

RBA Central PA

Administrative Assistant

Mechanicsburg, PA · On-site

$17 - $23/hr

Join Renewal by Andersen as an Administrative Assistant! Are you passionate about providing ... Coordinate HOA, HARB, permit, insurance, and municipal requirements across assigned territories ...

Ebenezer

Administrative Assistant

Golden Valley, MN · On-site

$20.83 - $29.40/hr

This administrative schedule includes; * 40 hours every two weeks * Part time; Day shift * No ... HOA statements, assist with accounts payable as assigned. * Assist with preparing documents as ...

Associa

Administrative Assitant

Brevard, NC · On-site

$16.50 - $22.25/hr

Administrative Assistants are to establish and maintain a professional, service oriented ... HOA, property management or condominium management related experience is a plus. * Must be able to ...

Associa

Administrative Assitant

Lake Toxaway, NC · On-site

$17.75 - $23.75/hr

Administrative Assistants are to establish and maintain a professional, service oriented ... HOA, property management or condominium management related experience is a plus. * Must be able to ...

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Hoa Administrative Assistant information

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How much do hoa administrative assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for hoa administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an HOA administrative assistant?

A HOA Administrative Assistant is a professional who provides administrative support to Homeowners Associations (HOAs). They handle tasks such as managing correspondence, maintaining records, coordinating meetings, processing payments, and assisting residents with inquiries. Their role is essential in ensuring the smooth daily operations of the HOA and supporting both board members and homeowners. They often act as a point of contact between residents, vendors, and the HOA board to help maintain community standards and services.

What are the key skills and qualifications needed to thrive as an HOA administrative assistant?

To thrive as an HOA Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often backed by a high school diploma or relevant experience. Familiarity with property management software, Microsoft Office Suite, and basic bookkeeping tools is typically required. Excellent interpersonal communication, problem-solving abilities, and customer service skills help you manage resident inquiries and support HOA board activities. These skills ensure smooth operations, accurate record-keeping, and positive interactions within the homeowners association community.

What are some typical challenges faced by an HOA administrative assistant, and how can they be managed effectively?

HOA Administrative Assistants often handle a high volume of inquiries from homeowners and board members, which can be challenging to manage alongside routine administrative tasks. Staying organized, prioritizing communications, and using property management software are key strategies to handle this workload efficiently. Additionally, balancing the diverse interests of community members while maintaining confidentiality and professionalism is essential. Regular training on HOA policies and strong communication skills can help in navigating these challenges successfully.

What is the difference between Hoa Administrative Assistant vs Hoa Property Manager?

AspectHoa Administrative AssistantHoa Property Manager
CredentialsBasic administrative skills, sometimes certifications in office managementReal estate or property management licenses, certifications often preferred
Work EnvironmentOffice setting, supporting HOA staff and committeesOn-site management of properties, interacting with residents and vendors
Employer & IndustryHOA management companies, community associationsHOA management companies, property development firms

The Hoa Administrative Assistant primarily handles administrative tasks within the HOA office, supporting staff and committees. In contrast, the Hoa Property Manager oversees the physical management of properties, interacts directly with residents, and handles maintenance issues. While both roles require organizational skills, the Administrative Assistant focuses on clerical duties, whereas the Property Manager is more involved in on-site management and property operations.

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Cities with the most Hoa Administrative Assistant job openings:

What states have the most Hoa Administrative Assistant jobs?

States with the most job openings for Hoa Administrative Assistant jobs include:

What are popular job titles related to Hoa Administrative Assistant jobs?

For Hoa Administrative Assistant jobs, the most frequently searched job titles are:

Hoa Administrative Assistant jobs near you
Infographic showing various Hoa Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant - HOA

Saint Cloud, FL • On-site

Castle Group
See more jobs at Castle Groupexternal

$16.25 - $22/hr

Full-time

Re-posted 11 days ago

Job description

Overview
The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities
Essential Duties and Responsibilities
  • Answers telephones promptly and assists residents with questions and concerns.
  • Tracks resident issues to enable the Property Manager to identify major problems or trends.
  • Maintains Association files, mail, binders, and office supply inventory.
  • Attends Board Meetings as requested.
  • Creates/posts newsletters and notices. Assists the manager with updating the website as needed.
  • Maintains homeowner roster, database, mail instructions, and homeowner files.
  • Review receivable reports and assist the property manager in forwarding collection packages to counsel.
  • Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
  • May be responsible for the processing of Association expense checks.
  • Records miscellaneous income in assigned software.
  • Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.
  • Process ARCs and assist residents in booking amenity reservations.
  • Assists residents with access control requests (new fob, gate remotes, transponders, etc).
  • In the absence of a Covenants Coordinator, conduct the following:
  • Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion
  • Upload violations to the Production folder for mail-outs daily.
  • Respond to resident inquiries with the information necessary to correct the violation in a timely manner.
  • Performs property inspections and follows up on work orders as needed as directed by the Property Manager
  • Ensures all safety precautions and procedures are followed while performing duties.
  • Other duties and responsibilities as assigned by the Property Manager.

Qualifications
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
  • High school diploma or equivalency required.
  • A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.
  • Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
  • The position may require a valid Driver's License.

Skills and Abilities
  • Strong customer service, communication, and interpersonal skills.
  • Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.
  • Able to work under tight deadlines and use time effectively based on key priorities.
  • Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.
  • Excellent interpersonal and office management skills.
  • Excellent organizational skills and a high attention to detail.
  • Ability to prioritize tasks in a fast-paced environment.
  • Multiple language fluency is desirable and may be required depending on the community's needs.
  • Ability to learn new technology.
  • Ability to act with integrity, professionalism, and confidentiality.

Physical requirements
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
  • Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.
  • Ability to lift 30lbs. following appropriate safety procedures.
  • Ability to:
  • Work in a seating position for long periods
  • Handle, grasp, and feel objects and equipment.
  • Reach with hands and arms.
  • Extensive use of fingers for typing and visual use of the computer monitor.
  • Ability to quickly and easily navigate property/buildings are required to meet the job functions.
  • Repeat various motions with wrists, hands, and fingers.
  • Ability to detect auditory and visual emergency alarms.
  • Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
  • Visual ability correctable to 20/20.
  • Ability to respond verbally in an understandable, professional manner in person and over the telephone.
  • May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
  • May be required to cover administrative staff at other communities within reasonable distance when needed.

EQUAL EMPLOYMENT OPPORTUNITY
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.
DISCLAIMER
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

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