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Hoa Administrative Assistant Jobs in Raleigh, NC

RS Fincher

HOA Manager

Apex, NC · On-site

$57K - $60K/yr

Obtain contractual quotes for the board, as directed by the board * Assist Board with understanding ... Cannot climb ladders. (Community Manager job is one of administrative assistance with some clerical ...

Associa

Community Association Manager, HOA

Fuquay Varina, NC · On-site

$45K - $57K/yr

The Community Association Manager is an onsite role overseeing all office, administrative, and ... * Assist homeowners in completing architectural review forms and follow-up with homeowners on the ...

All JobsHoa Administrative JobsHoa Administrative Assistant JobsHoa Administrative Assistant Jobs in Raleigh, NC

Hoa Administrative Assistant information

See Raleigh, NC salary details

$11

$20

$30

How much do hoa administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for hoa administrative assistant in Raleigh, NC is $20.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.64 per hour, depending on experience, location, and employer.

What is an HOA administrative assistant?

A HOA Administrative Assistant is a professional who provides administrative support to Homeowners Associations (HOAs). They handle tasks such as managing correspondence, maintaining records, coordinating meetings, processing payments, and assisting residents with inquiries. Their role is essential in ensuring the smooth daily operations of the HOA and supporting both board members and homeowners. They often act as a point of contact between residents, vendors, and the HOA board to help maintain community standards and services.

What are the key skills and qualifications needed to thrive as an HOA administrative assistant?

To thrive as an HOA Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often backed by a high school diploma or relevant experience. Familiarity with property management software, Microsoft Office Suite, and basic bookkeeping tools is typically required. Excellent interpersonal communication, problem-solving abilities, and customer service skills help you manage resident inquiries and support HOA board activities. These skills ensure smooth operations, accurate record-keeping, and positive interactions within the homeowners association community.

What are some typical challenges faced by an HOA administrative assistant, and how can they be managed effectively?

HOA Administrative Assistants often handle a high volume of inquiries from homeowners and board members, which can be challenging to manage alongside routine administrative tasks. Staying organized, prioritizing communications, and using property management software are key strategies to handle this workload efficiently. Additionally, balancing the diverse interests of community members while maintaining confidentiality and professionalism is essential. Regular training on HOA policies and strong communication skills can help in navigating these challenges successfully.

What is the difference between Hoa Administrative Assistant vs Hoa Property Manager?

AspectHoa Administrative AssistantHoa Property Manager
CredentialsBasic administrative skills, sometimes certifications in office managementReal estate or property management licenses, certifications often preferred
Work EnvironmentOffice setting, supporting HOA staff and committeesOn-site management of properties, interacting with residents and vendors
Employer & IndustryHOA management companies, community associationsHOA management companies, property development firms

The Hoa Administrative Assistant primarily handles administrative tasks within the HOA office, supporting staff and committees. In contrast, the Hoa Property Manager oversees the physical management of properties, interacts directly with residents, and handles maintenance issues. While both roles require organizational skills, the Administrative Assistant focuses on clerical duties, whereas the Property Manager is more involved in on-site management and property operations.

What are popular job titles related to Hoa Administrative Assistant jobs in Raleigh, NC?

For Hoa Administrative Assistant jobs in Raleigh, NC, the most frequently searched job titles are:

What job categories do people searching Hoa Administrative Assistant jobs in Raleigh, NC look for?

The top searched job categories for Hoa Administrative Assistant jobs in Raleigh, NC are:

What cities near Raleigh, NC are hiring for Hoa Administrative Assistant jobs?

Cities near Raleigh, NC with the most Hoa Administrative Assistant job openings:

Hoa Administrative Assistant jobs near you
Infographic showing various Hoa Administrative Assistant job openings in Raleigh, NC as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $42,546 per year, or $20.5 per hour.

HOA Manager

RS Fincher

Apex, NC • On-site

$57K - $60K/yr

Full-time

Dental, Vision, Retirement, PTO

Re-posted 12 days ago

Job description

Benefits:
  • Competitive salary
  • Dental insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching

Job Description of Community Manager
Board
• Coordinate meetings
• Attend scheduled and special Board meetings
• Working with the board, issue meeting agendas and notices, attend
meetings, and distribute Board packages, as well as mailout for
annual meeting packages
• Communicate all known matters of importance to the Association
• Some Assistance with Association’s committees, at direction of
the Board
• Obtain contractual quotes for the board, as directed by the board
• Assist Board with understanding Articles of Inc., Covenants, and
By-Laws and recommend attorney counsel as appropriate for legal
matters
• Work with board to establish maintenance policies and checklist
for maintenance responsibility (Whether resp. with HOA or owner)
and recommend attorney agreement
• Consult with the Board on standards to be maintained for the
Association
Maintenance
• Property Inspections (twice a month) – mostly drive through,
unless otherwise specified in contract Walk throughs to
identify needs must be done with at least one board member.
• Identify maintenance needs of the property with the board and act
in accordance with board direction
• Recommend preventive maintenance programs as appropriate and as
laws may change
• Enforce the community legal documents; covenants, restrictions,
rules, by-laws at the direction of the board of directors
• Coordinate maintenance and repairs as directed and/or discussed
with the board
• Inspect completed work for approval of invoices and ask board for
their satisfaction and approval of payment, as discussed with
board. Cannot climb ladders. (Community Manager job is one of
administrative assistance with some clerical and basic knowledge
of satisfactory repair on small projects.)
Administration
• Distribute appropriate literature to homeowners and the Board w/
Board approval and as directed by the board
• Initiate general correspondence dealing with business matters of
the Association between governmental officials, legal,
independent contractors, homeowners and other entities with the
Association has business matters, as directed and approved by the
board
• Maintain files and records (minutes, bylaws, covenants, policies,
contracts, financials, insurance, correspondence, work orders,
invoices, etc.)
• Track and log homeowners requests, complaints as appropriate –
not all calls need recorded
• Track and log work orders and ARC requests
• Put together scopes of work for requesting proposals from
contractors and as approved by the board – for maintenance,
repairs, grounds, pool, clubhouse, etc. as directed by the
board and as is the responsibility of the HOA
• Maintain communications with each Board member, homeowners,
contractors, etc. as appropriate
Accounting
• Work with board treasurer and RS Fincher Accounting Manager
regarding hoa budgets, monthly financial statements, collecting
dues, deposits, bills, invoices, maintain bank accounts, invest
funds, assist CPA w/ audits and reconciling bank statements
• Assist Board in development of a reserve account and obtaining
reserve study and updates of same
• Limit unapproved expenditures per the management contract.
Insurance
• Solicits, procure and maintain insurance coverage as approved by
the board and as required by governing documents and
state/federal requirements
• Ascertain replacement value or required value
• Process Association's insurance claims
Technology
• Maintain and provide access to association records, as
appropriate and following the HOA documents and statutes of the
state
• Maintain homeowner database/members registry
• Provide a basic web presence for each client associations to
download association rules, by-laws, covenants, clubhouse
reservation forms, and other online documents
NOTE:
1. All service provided to an HOA must be accomplished per the
management – Association contract, nothing less and nothing more.
Questions or concerns regarding the contracts are discussed only
with Sheri Fincher – either with the community manager or board
member.
2. A community manager is not an attorney, engineer, general
contractor, insurance agent or underwriter, CPA, etc. and should
not act as one nor interpret law, contracting or engineer
details, etc. The community manager is contracted to work for
and Association under the direction of the board of directors.