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Association Administrator Jobs (NOW HIRING)

AMS

Administrative Assistant - Salem

Salem, OR · On-site +1

$22/hr

Association Administrator Job Type : Full-time Pay: Starting at $22 per hour Schedule: M-F, 8:00 am - 5:00 pm. Why Join AMS? Personal and Professional Growth As the fastest growing HOA management ...

AMS

Administrative Assistant - Portland

Portland, OR

$21 - $25/hr

Association Administrator Job Type: Full-time Pay: $21$25 per hour Schedule: Monday through Friday, 8:00 AM to 5:00 PM, fully in office Why Work with AMS | Association Management Services NW ...

Mountainbreeze Management

Association Manager

Boise, ID · On-site

$50K - $55K/yr

Mountainbreeze Management is a dba of Verity Property Management, Inc. About the Position: This ... Administer all legal issues as well as ensure Association policy and procedure adherence ...

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Infographic showing various Association Administrator job openings in the United States as of May 2026, with employment types broken down into 4% As Needed, 91% Full Time, 4% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Association Administrator - IMMEDIATE OPENING

Association Administrator - IMMEDIATE OPENING

Civica Associations Conferences & Exhibitions

Centennial, CO

$18.50 - $25.50/hr

Full-time

Posted 27 days ago

Job description

About the Role
Civica Management is seeking a Association Administrator to join our collaborative and fast-paced team. This position plays a key role in supporting our membership and executive teams, contributing to the success of multiple nonprofit associations. Based in our Centennial, CO office, this is an in-person role essential to delivering exceptional service and seamless operations for our clients.

The ideal candidate is detail-oriented, tech-savvy, and committed to providing outstanding customer service. You will serve as a dependable point of contact for members, vendors, and internal team members—ensuring efficient communication and smooth daily operations.

Key Responsibilities

Customer Service

  • Communicate with members/prospective members by telephone and ZenDesk to provide information about membership, benefits, and programs; answer general inquires. Other common inquiries include:
    • Conduct password resets for members  
    • Send invoices to members; take payments; send receipts
    • Process membership renewals/applications in web-based management and tracking systems
    • Event registration assistance
  • Route any escalated member inquiries to Membership Specialists
  • All inquiries should be addressed or escalated within 24 hours

Administrative & Team Support

  • Handle incoming and outgoing mail, shipping, and receiving
  • Fulfill member orders promptly and accurately
  • Maintain and reorder office and event supplies, materials, and equipment
  • Track and manage event-related items including swag, awards, name badges, and other materials
  • Reserve and prepare conference rooms; coordinate catering and printed materials for meetings
  • Provide logistical support for off-site events, including printing, assembling, and packing materials
  • Manage technology and equipment check-out for conferences and client events
  • Maintain and organize client storage spaces and inventories
  • Deliver administrative support across a portfolio of associations to ensure day-to-day operations run smoothly

Website & Database Management

  • Perform routine updates to client websites, ensuring content accuracy and timeliness
  • Assist with building and testing online forms, surveys, and email communications
  • Maintain up-to-date member data by managing bounced emails and correcting outdated records
  • Assist with ongoing database maintenance and data integrity efforts


Qualifications

  • Excellent attention to detail and ability to manage multiple priorities
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Comfortable learning new platforms and systems quickly
  • Experience with membership databases or website CMS platforms is a plus
  • Prior experience in customer service, especially in nonprofit or membership-based environments, is preferred
  • Must be able to work on-site at our Centennial, CO office
  • Ability to work both independently and as part of a collaborative team in a dynamic environment

Benefits

  • Company culture centered on freedom and responsibility
  • Competitive compensation
  • Paid dues for up to two professional association memberships annually
  • Support for attending educational programs (with manager approval)

About Civica
Civica Management is a medium-sized, innovative association management company supporting clients across health care, education, public safety, and more. Our energetic and expanding team is passionate about delivering top-tier service to the nonprofit organizations we serve.


Education:
High school diploma or equivalent preferred


Position Hours:

Monday through Friday from 9:00 AM - 2:00 PM
(up to 30 hrs a week)