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Association Administrator Jobs (NOW HIRING)

AMS

Administrative Assistant - Salem

Salem, OR · On-site +1

$22/hr

Association Administrator Job Type : Full-time Pay: Starting at $22 per hour Schedule: M-F, 8:00 am - 5:00 pm. Why Join AMS? Personal and Professional Growth As the fastest growing HOA management ...

Associa

Administrative Assistant

Myrtle Beach, SC

$14.25 - $19.25/hr

Home Owner Association Administrator Come join our team! We are looking for an Home Owner Association Administrator to provide office services with excellent customer service and administrative ...

AMS

Administrative Assistant - Portland

Portland, OR

$21 - $25/hr

Association Administrator Job Type: Full-time Pay: $21$25 per hour Schedule: Monday through Friday, 8:00 AM to 5:00 PM, fully in office Why Work with AMS | Association Management Services NW ...

Mountainbreeze Management

Association Manager

Boise, ID · On-site

$50K - $55K/yr

Mountainbreeze Management is a dba of Verity Property Management, Inc. About the Position: This ... Administer all legal issues as well as ensure Association policy and procedure adherence ...

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Infographic showing various Association Administrator job openings in the United States as of May 2026, with employment types broken down into 4% As Needed, 91% Full Time, 4% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Association Administrator - IMMEDIATE OPENING

Association Administrator - IMMEDIATE OPENING

Civica Associations Conferences & Exhibitions

Centennial, CO

$18.50 - $25.50/hr

Full-time

Posted 27 days ago

Job description

About the Role
Civica Management is seeking a Association Administrator to join our collaborative and fast-paced team. This position plays a key role in supporting our membership and executive teams, contributing to the success of multiple nonprofit associations. Based in our Centennial, CO office, this is an in-person role essential to delivering exceptional service and seamless operations for our clients.

The ideal candidate is detail-oriented, tech-savvy, and committed to providing outstanding customer service. You will serve as a dependable point of contact for members, vendors, and internal team members—ensuring efficient communication and smooth daily operations.

Key Responsibilities

Customer Service

  • Communicate with members/prospective members by telephone and ZenDesk to provide information about membership, benefits, and programs; answer general inquires. Other common inquiries include:
    • Conduct password resets for members  
    • Send invoices to members; take payments; send receipts
    • Process membership renewals/applications in web-based management and tracking systems
    • Event registration assistance
  • Route any escalated member inquiries to Membership Specialists
  • All inquiries should be addressed or escalated within 24 hours

Administrative & Team Support

  • Handle incoming and outgoing mail, shipping, and receiving
  • Fulfill member orders promptly and accurately
  • Maintain and reorder office and event supplies, materials, and equipment
  • Track and manage event-related items including swag, awards, name badges, and other materials
  • Reserve and prepare conference rooms; coordinate catering and printed materials for meetings
  • Provide logistical support for off-site events, including printing, assembling, and packing materials
  • Manage technology and equipment check-out for conferences and client events
  • Maintain and organize client storage spaces and inventories
  • Deliver administrative support across a portfolio of associations to ensure day-to-day operations run smoothly

Website & Database Management

  • Perform routine updates to client websites, ensuring content accuracy and timeliness
  • Assist with building and testing online forms, surveys, and email communications
  • Maintain up-to-date member data by managing bounced emails and correcting outdated records
  • Assist with ongoing database maintenance and data integrity efforts


Qualifications

  • Excellent attention to detail and ability to manage multiple priorities
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Comfortable learning new platforms and systems quickly
  • Experience with membership databases or website CMS platforms is a plus
  • Prior experience in customer service, especially in nonprofit or membership-based environments, is preferred
  • Must be able to work on-site at our Centennial, CO office
  • Ability to work both independently and as part of a collaborative team in a dynamic environment

Benefits

  • Company culture centered on freedom and responsibility
  • Competitive compensation
  • Paid dues for up to two professional association memberships annually
  • Support for attending educational programs (with manager approval)

About Civica
Civica Management is a medium-sized, innovative association management company supporting clients across health care, education, public safety, and more. Our energetic and expanding team is passionate about delivering top-tier service to the nonprofit organizations we serve.


Education:
High school diploma or equivalent preferred


Position Hours:

Monday through Friday from 9:00 AM - 2:00 PM
(up to 30 hrs a week)