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Property Management Administrative Assistant Jobs in Indiana

HI Management

Property Manager

Lafayette, IN · On-site

The ideal candidate will have experience in property management and be a team player ... Prepare and manage budgets, financial reports, and other administrative tasks * Develop and ...

Grunau

Administrative Assistant

Indianapolis, IN · On-site

$25/hr

... and property across 35+ locations and 11 states. With a legacy of excellence spanning decades ... Manage data and complete other tasks as required. * Ensure customer satisfaction levels remain a ...

Intrepid Professional Group

Property Manager

Columbus, IN · On-site

$22 - $24/hr

This position manages the Assistant Property Manager, Maintenance Supervisor, Leasing Professionals, Service Coordinator, and Administrative Assistant at their propert(ies). Valenti is committed to ...

City Of Gary

Zoning Administrative Assistant

Gary, IN · On-site

$18 - $24.25/hr

Records Management * Establish and maintain electronic and paper files. * Scan and digitally ... Maintain professional communication with residents, property owners, developers, consultants, and ...

BG Staffing

Property Management Roles

Indianapolis, IN · On-site

$18 - $25/hr

BG Staffing partners with leading apartment communities and property management companies to ... BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist ...

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Indiana

Property Management Administrative Assistant information

See Indiana salary details

$12

$21

$31

How much do property management administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for property management administrative assistant in Indiana is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $23.56 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs

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For Property Management Administrative Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Property Management Administrative Assistant jobs in Indiana look for?

The top searched job categories for Property Management Administrative Assistant jobs in Indiana are:

What cities in Indiana are hiring for Property Management Administrative Assistant jobs?

Cities in Indiana with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $43,688 per year, or $21 per hour.

Manager of Property Management Recruiting

Kittle Property Group, Inc.

Indianapolis, IN • On-site

$80K/yr

Full-time

Posted 5 days ago

Job description

Candidates Must have previous experience as a site Property Manager, Assistant Property Manager or Leasing Consultant

Salary: $80,000

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.

POSITION SUMMARY:

The Recruiter supports the full employee lifecycle with a primary focus on recruiting, hiring, and onboarding. The Recruiter for property management is responsible for sourcing, screening, interviewing, and hiring property management office team members, including but not limited to Property Managers, Assistant Property Managers, and Leasing Consultants.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Essential Duties and Responsibilities

  • Manage responsibilities related to hiring property office personnel in a manner that supports current & future staffing needs.
  • Create processes that foster timely movement of recruiting stages to decrease the time frame to fill positions
  • Meets weekly with SVP of Property Management to prioritize and rank by positions based on portfolio needs.
  • Meets with HR quarterly to ensure job descriptions are current and interview questions are appropriate.
  • Attend various property operations meetings , as assigned, to identify recruiting needs (e.g., High Impact)
  • Directly recruits, interviews, and hires property management office personnel Develop and manage proactive recruiting strategies using job boards, industry networks, trade schools, referrals, and career fairs, industry networking events, etc.
  • Develop creative approaches to attract experienced property management professionals, including passive candidates who are not actively seeking employment.
  • Screens candidates for technical knowledge, troubleshooting ability, customer service skills, and safety awareness.
  • Partners with Regional Managers and Regional Vice Presidents to understand staffing needs, hiring priorities, property conditions, and role expectations.
  • Coordinates and conducts interviews and makes candidates aware of the offers of verbal employment.
  • Works with HR Generalist to draft offer letters, and to conduct onboarding activities.
  • Builds and maintains a pipeline of qualified property management professionals for current and future openings.
  • Works with SVP of HR to track recruiting metrics to include, time-to-fill, candidate quality, and hiring effectiveness.
  • Promote the company's culture and career opportunities to attract top maintenance talent.
  • Analyze property manager staffing trends, turnover, market availability, compensation, and hiring challenges to proactively identify workforce needs and recommend solutions.
  • Help develop a career path that demonstrates opportunities for advancement from Leasing Consultant to Property Manager and other leadership roles.
  • Travel to properties in portfolio to understand office needs. Travel is 20%-30% of the time.

Qualification Requirements

  • At least 2 years of experience as a Property Manager, Assistant Property Manager, or Leasing Consultant
  • CAM and/or HCCP Certification Preferred
  • Experience with an HRIS preferred
  • Excellent organizational skills
  • Excellent interpersonal and communication skills
  • Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Reasoning Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Minimal travel required

TRAINING REQUIREMENTS:

Continuing education required

TRAVEL

20-30%

PHYSICAL DEMANDS:

  • Stands and walks or reaches with hands and arms
  • Uses hands to finger, handle and feel.
  • Regularly sits, talks and needs to hear.
  • Lifts up to 25 pounds.

WORK ENVIRONMENT:

  • Typically works in an environment with moderate noise.
  • In Corporate Office environment in Indianapolis 3 to 4 days per week, other site visits and networking during non-office days.